May 8, 2012

VILLAGE OF RICHFIELD SPRINGS PUBLIC HEARING AND

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

May 8, 2012 @ 6:00pm in the Public Library Memorial Room

Elected Officers:  Mayor Frohne, Trustees O’Connor, Moshier, Patrick, and Pierson
Appointed Officers:     Clerk – Dayle A. Barra      Treasurer – Donna Wells
Present: Mayor Frohne, Trustee O’Connor, Trustee Pierson, Trustee Patrick and Trustee Moshier.

Sewer Rate Public Hearing speakers included Mr. Alexander Shields, Mrs. Barbara Shields, and Mr. Ken Dreis.

Motion to adjourn Public Hearing on Sewer Rate at 6:06 made by Trustee Pierson, 2nd by Trustee Moshier. Trustees Moshier, O’Connor, Pierson, and Mayor Frohne all voted yes. Motion carried.

Motion to waive the reading and to approve the April 25th, 2012 Board Meeting minutes made by Trustee O’Connor, 2nd by Trustee Pierson. Trustees, Moshier, O’Connor, Pierson, Patrick, and Mayor Frohne all voted yes. Motion carried.

Zoning Enforcement Officer- Doug Bordinger – not present.

Dog Control Officer- Mark Yerdon reported to the Board latest activity which included taking a dog at large to the Herkimer County Humane Society. It is imperative that measures be taken to locate dog owner to avoid any unnecessary expenses.

Resolution to pass the 10% water/sewer rate increase made by Trustee Pierson, 2nd by Trustee Moshier- all voted yes except Trustee Patrick, who voted no.

Clerk - Dayle Barra

• Abstract #22 Funds: General $7131.84, Water $3996.93, Sewer $5599.88, Cemetery $1021.49, Total: $17750.14. Motion to approve Abstract #22 made by Trustee Patrick, 2nd by Trustee Pierson - all voted yes.
• Abstract #21 General Fund reported as $5406.89 s/b $3711.42 & Cemetery Fund reported as $915.36 s/b $874.93. Total reported as $12800.11 s/b $11064.21. Motion to approve amended Abstract #2 made by Trustee Pierson, 2nd by Trustee Patrick - all voted yes.
• April 2012 total clerk fees received $77.00 – check issued to Treasurer for that amount.
• The Garden Club may use Library grounds for their annual perennial/bake sale.
• Motion to approve Spring Park amended use for Pride Days to include August 7-9 with no utilities made by Trustee Pierson, 2nd by Trustee O’Connor - all voted yes.
• Motion to approve Worksite Sponsor Agreement between Otsego County Social Services Department and the Village Department of Public works for  made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.
• Fire Department Report given to each elected official.

Treasurer – Donna Wells

• Resolution to approve the transfer of $12000.00 from G8230.4 Sewage Treatment/Disp Expense Account to G230.1 New Repair Reserve made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.
• Resolution to approve the transfer of $20000.00 from A9950.0 Capital Reserve Account to A230.1 DPW Reserve Account made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.
• Resolution to approve the transfer of $3500.00 from A1990.4 Contingency Account to A3410.4 Fire Department Account made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.
• Treasurer discussed the Project Loan with the Board.

Mayor Frohne- Discussed the Fire Department expenditures and budgets. Any purchase needing Board Approval must be documented, as per Procurement Policy, and to include approvals made at Board Meetings for tracking purposes.
The Mayor wants to continue to make the Spring Park use application process and approval less complicated. Discussion followed.

Trustee Pierson- Discussed the need to deter sidewalk parking in the Village as it is a constant on certain streets including Canadarago Street and River Street. The Zoning Enforcement Officer will get involved in that. Trustee Patrick will speak with Doug Bordinger.

Trustee Pierson also discussed the need for repair to the Water Treatment Plant fountain. Discussion followed with shared ideas.

Lastly, the sidewalk project to the west side of Lake Street needs to move forward. Motion to move forward with the submitted Request for Proposal on the sidewalk enhancement engineering specifications made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.

Trustee Moshier- Inquired about the Village Website and the inclusion of the revised Village Code. Mayor Frohne will work on getting that online.

Trustee O’Connor-Asked if the American Legion is all set with their Memorial Day Parade. Trustee Pierson confirmed.

Trustee O’Connor discussed whether adequate coverage was available to allow WWTP operator, Chris Butler, to take his remaining vacation time by the end of this fiscal year.

Motion to allow a one-time payment in lieu of any unused vacation days by May 31st to Chris Butler made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes except Trustee Patrick who voted no.

Trustee Patrick- Will invite the Library Board to the June 12th Board Meeting for discussion on the Library Building, if they so desire.

Discussed the Eggleston letter sent to the Board regarding possible clogged culverts on Dow Street. Trustee Patrick said Jim Malinowski will look into this situation.

Motion to commence an Executive Session regarding Personnel issues at 7:52pm made by Trustee O’Connor, 2nd by Trustee Pierson.

Motion to adjourn 7:52pm made by Trustee O’Connor, 2nd by Trustee Pierson.

Motion to adjourn the Executive Session made by Trustee O’Connor, 2nd by Trustee Pierson.

Respectfully submitted,
Dayle Barra, Village Clerk