Date: November 9, 2010
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustees Kurkowski, Patrick, O’Connor, present. Trustee Pierson absent
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the October 27th, 2010 minutes. No objections.
Motion to approve the Oct. 27, 2010 minutes made by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Special Business:
Lamont Engineers:
Glen – informed the board that he will be overseeing Contracts 1 – 5 from now on.
Contract 1 – All paving is done, including driveways and curbing.
G. DeVincentis had asked for $107,000.00 for a change order due to the conflict from the sewer laterals and the water surface lines they put in. Glen put together a spread sheet and Chris Yakabuci has reworked the hours and has come up with an amount between $15,000.00 and $17,000.00. Lamont is still working on this and will be in touch with G. DeVincentis. The restoration work is done throughout the village now until spring when the planting can take place again.
Contract 2 – still working on the clarifier building, contractor has new carpenters, work is moving along but the weather has slowed them down this past week. The pre-treatment building will have one more pour of concrete in the channel; hopefully will be done on Thursday, Nov. 11th. This has to set for 4-7 days, then the by pass pumps will be shut down and will be able to use the pre-treatment building again. The bar screen will be put in by the end of the week. The reed bed liner will be installed Nov. 10th, & 11th. Glen has spoken to Scott Davis, the reed guy; he will come to the plant after the liner is installed to make sure it is correct. Once the layers of stone and sand is down, Scott Davis will be back to plant the reeds.
Contract 3 – contractors not on site due to Blue Heron holding up the work.
Contract 4&5 – the toilet has been installed; contractors are working on how to vent the heaters properly.
Trustee Patrick asked Glen about the 11/2 in. lift at the Crouch area on Elm St. He is concerned about this causing injury to someone on a bicycle or walking. Glen said he will talk to Steve about it.
Trustee O’Connor expressed his concern about the condition of the WWTP grounds. Everything is just left laying everywhere and if we got a snowstorm the guys would have no place to plow. He stated he would like to see it cleaned up. Glen said he would speak to the contractors and get them cleaning up the area.
Tom Hallock- Fire Chief
Passed out paperwork from 10 years ago that listed recommendations of what should be done to the fire house.
Tom also informed the board that the inside of the fire house is being painted.
Passed out a list of all members of the fire dept. Motion to approve all members on the list as firemen made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Passed out log of calls for month of Oct. 2010.
Passed out report on annual inspection done on the ladder truck.
Also informed the board that the grant that was applied for to purchase a new ambulance was denied.
VRS finished making minor repairs to trucks and all trucks will go to annual inspection at Skinners except the ladder truck which will go to Carl Burdick’s because of the size.
There are 4 new EMS members.
Tom found a company in Millers Mills who will do the stick on signs required for the trucks that says “Danger-crush hazard”.
Tom has found an organization that gives small amounts of money to non-profit groups so they can use the RUHF radio systems to rescue truck and that will send it to the low bands.
Clerk – Diane Blackwell
Abstract #11- General Fund- $28,626.84, Water Fund - $3,549.03, Sewer Fund - $12,203.23, Cemetery Fund-
$201.67, Trust and Agency - $64.96, Capitol Projects - $711,864.48, Total: $756,510.21.
Motion to approve abstract #11 made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Correction made on abstract #10, General Fund s/b $33,611.18, not $33,620.78.
Clerks report for month of October, 2010: money taken in was $3.50. Check given to treasurer for $3.50.
Clerk also reported the unpaid taxes were returned to the Otsego Co. Treasurer’s office and a final check was given to the treasurer for $6814.77, leaving a balance of $5.00 in the tax checking account.
Clerk spoke to Theresa Oakes and the Xmas tree lighting ceremony will be on Nov. 28th, 2010 at 6:00pm. in Spring Park. She invited all Board of Trustee members and Mayor Frohne to attend.
In observance of Veteran’s Day, Nov. 11th, 2010, the Village Office will be closed, as well as the Library.
Clerk asked the board if she could close the office on Friday, Nov. 26th, 2010, the day after Thanksgiving. The village workers do not work on this day and the Library is also closed. All members were in agreement.
Clerk asked to have Suzanne Christman appointed as temporary Deputy Clerk/Treasurer if a time comes that Diane and Donna can’t be at the office, so the office does not have to be closed. Motion made by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerk asked about the regular meeting that is scheduled for Thanksgiving Eve, if it should be changed or not. After discussion, it was decided to leave it as is and hope for a short meeting.
Treasurer – Donna Wells
Donna informed the board that payroll will be done one day early 3 weeks in November 2010.
The expense and revenue reports along with the balance sheets for the month of Oct. 2010 were handed out to each member. The bank reconciliations for Oct. 2010, were presented at the meeting, any quest ions see Treasurer.
The CHIPS paperwork was filed on time therefore the money should be to the village around Dec. 15, 2010.
Varik- account # 62400 - outside user of village water/sewer. They are apparently using their own well water. DOH says they must install a check valve so their well water does not flow back into the village system and they need to install a water meter on their water line so we can bill for the sewer at their expense, If they refuse to do so, their water should be shut off at the curb. Also, the village can set a sewer fee per month based on prior usage. Or if they wish, they can do their own septic system and get off the village sewer system all together.
After discussion, it was decided a letter will be written and they will be given 2 weeks to do what is requested and Tom Shypski will do an inspection when done. If they decide to stay with the village sewer, a flat fee of $75.00 was agreed on to be charged. Motion was made to approve the charge of $75.00 until a meter and a check valve is put on and an inspection has been done by Tom Shypski, made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Transfers to be done: NYS Retirement payments, 1) transfer for General Fund, from A1990.4 to Contingent $3,236.00, to A9010.8, 2) transfer for Sewer Fund from G8130.4 Sewage Treatment/Disp. $1,690.00 to G9010.8, 3) transfer fro Water Fund from FX8397.2 Capital Expenditures $909.00 to FX9010.8. Also increase Line Item A1620.21 to reflect the amended budget amount of $125,000.00.
Resolution to approve the transfers and increase the line item made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
A Federal inspector will be in on Nov.16, 2010 to go over records and inspect the WWTP project. Also a contractors meeting will take place that same day.
Donna also passed out the profit and loss budget report and the balance sheet.
Mayor Frohne:
Step 1 in working on a solution to the dog control problem. Mayor stopped at the Herkimer Co. SPCA for information on contracting with the village for stray dogs. As of new year, the SPCA will bill dog owner for the whole cost. If the dog is there for 5 days, the total bill will be $100.00. When the dog is taken there and the owner picks up the dog, he/she is responsible for paying $100.00. If no one claims the dog, the village pays. After discussion, was agreed to speak with the attorney and work out a contract for individual contractor for dog control person. Then the next step would be to start with interviewing possible prospects for the job.
Also, Mayor and Clerk are still working on finding another company that works on tower clocks.
Trustee Kurkowski:
Expressed his concern about letting snowmobiles on the village streets that have just had new blacktop put down. He was told that the cleats in the tracks of the sleds will chew up the blacktop. He suggested for the village to consider not allowing the snowmobiles on the streets for a year. Center St. is the only street in the village that has not had new blacktop put down. Also this brings up the problem of people blocking the sidewalks so snowmobiles can not travel on them. This causes a hazard which could turn into an insurance issue. A discussion took place to look into hiring someone who can patrol the village streets such as a constable or peace officer. Further discussion and research on this concern will be done. Trustee O’Connor suggested the Village Board invite the snowmobile club officers to come to the Dec. 14th, 2010 meeting to discuss the problems.
Trustee O’Connor:
Nothing at this time.
Trustee Patrick:
Jessie Van Court-- Employee Health Care Plan Opt-Out discussion 11/9/2010:
Single cost $422.24/mo.- cost for 12 mos. $5066.88.
1) 25% will be $1,266.72 – 78.54 SS, - 17.73 Medicare, Cost to village $1,362.99, Savings $3,703.89.
2) 33% will be $1,672.08 – 103.67 SS -23.41 Medicare, Cost to village $1,799.16, Savings $3,267.72.
3) 50% will be $2,533.44 -157.07 SS, - 35.47 Medicare, Cost to village $2,725.98, Savings $2,340.90.
After discussion, was decided to approve the 25% to Jessie Van Court for opting out of medical ins.
Resolution made to pay Jessie Van Court 25% of the medical ins. plan, not to be retroactive, on a weekly basis, providing he has proof of being covered by another medical insurance plan and has signed the village opt out form, made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
Light on flag pole – estimate from Ed Bello, $675.00 which includes the light being installed on back of sign near flag pole, excavating and wiring pushed under sidewalk and materials. A second estimate was received from Canadarago Electric LLC, which was for $410.00, plus $195.00 for the 3 lights, total $605.00. This would have the light on a mighty pole fixture holder. After discussion, everyone agreed they would prefer the light on the back of the sign. Trustee Patrick called Matt Dawson, Canadarago Electric and asked if he would be digging the trench or the village. He said he would dig it.
Motion made to accept Canadarago Electric LLC to mount the light on the back of the sign in front of the village building for $605.00, made by Trustee Patrick, 2nd. Trustee O’Connor, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Trustee Patrick will talk to Matt Dawson, Canadarago Electric LLC.
Express Mart, Nick Green is talking to the Village Attorney about this issue.
Trustee Pierson: Absent
Motion to adjourn made by Trustee O’Connor, 2nd.by Trustee Patrick, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 8:10 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
Tuesday, November 30, 2010
Friday, November 12, 2010
October 27, 2010
Date: October 27, 2010
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustees Kurkowski, Patrick, O’Connor, Pierson present.
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the October 12, 2010 minutes. No objections.
Motion to approve the Oct. 12, 2010 minutes made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Special Business:
Lamont Engineers:
Glen - Contract 1- Paving done on all streets, some driveways done but weather has not been cooperating. Crews are putting gravel on sides of roads, cutting rebates. Spring Park had a low spot, G.DeVincentis will cut out and fix. Topsoil and seed is being done now and redone in the spring. Glenn has asked for the last video tapes and will check them, and then all should be good. The situation on Elm St. (Zurhmuhlan vs Crouch), Jim Malinowski suggested to leave the binder as is. It is sloped away from the next driveway. Some work on Zurmuhlan’s driveway will help with the water problem but not solve it. Manhole 4-6 will be taken care of depending on the contingency amounts available at the end of the project. G. DeVincentis will be responsible to do this, but not until late spring because how wet it is in that area.
Frank- contract #2- Blue Heron sent a schedule with goals and plans but none have been met so far. Concrete floor with automatic bar screen will be poured on 10/28/10. On Tues. 11/2/10, they plan on doing the pump start up at the pump station, reeds have arrived on site, must keep them watered so they don’t die, plan on installing the liner on Mon. 11/1/10.
Change order: 1- relocate water hydrant next to the pretreatment building, $500.00, new angle iron in the SWB room, $800.00, need to order new pump base for sledge pump in reed bed system, $1100.00, credit for the washer and dryer that was not needed, $1000.00. Change order total $1451.97.
Resolution made to approve change order totaling $1451.97 made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Change order: 2- Backwash pumps for SWB’s when started up were leaking. Suggested to get new check valves for those, and to get new air leak valves. Estimated cost about $5000.00. Not ordered yet.
Resolution made to approve the order of check valves and air leak valves with an estimated cost of $5000.00 made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Frank also stated that Blue Heron asked for a change order for $10,741.00 for extra hours worked on manhole #1 and #2. Franks hours logged were only 2800 and Blue Heron had 10,000 logged. Nick Green said they would send a letter to them regarding the differences.
Contract #3 – is making good progress. Running out of work because of Blue Heron’s delays.
Contract 4 & 5 has only been there 1 day, Nick Green sent an e-mail to them to return, have not been there yet.
Change order #7 - Bronner St. storm sewer work - $38,404.17
Change order #8 – for asphalt increase $3,121.77.
Resolution made to approve the change orders 7 & 8 made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Nick then presented the updated SPDES contract from Lamont with 50% off of the original price of $27.900.00. The cost would be $13,950.00. But if the cost does exceed the $27,900.00 fee, the village would be charged hourly an additional service based on DEC comments. The deadline is Dec. 1st. 2010. This is a one time report that consists of 5 reports. Mayor Frohne expressed his concern about the cost going over the $13,950.00, and asked that this price be capped. Nick offered to give a 2 week report to the board of the process of these reports and the costs so far. After discussion, it was decided when the amount of $13,950.00 was reached, Lamont will report to the board what is left to be done and how much over the $13,950.00 this will cost the village.
Resolution was made that the contract would be approved with the condition that when the $13,950.00 amount was reached, all work will stop until the board approves further work to be done. Motion made by Trustee O’Connor, 2nd by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Trustee Patrick then asked Nick Green if he had a chance to inquire about the Express Mart situation. Nick has been in touch with Mike Harrington but has not had a chance to talk this over with him yet.
Privilege of the floor: public comments and requests
Cub Scout representative Scott Kessler spoke to the board asking for a second chance for the Cub Scouts to be able to hold their meetings in the village building. Scout Council asked Scott to work with the scouts and work out the problems that have been going on over the past 2 years. They are willing to change their meeting times so as not to interfere with the board meetings. They have set up a check list as to what should be done by each leader before leaving the building, including the lights, the bathroom cleaned, the doors locked, etc.
There are 4 dens that meet once a week, and 2 dens that meet every other week. After discussion, it was agreed that a 30 day trial period would take place and a checklist would be made. Scott will come to the village office to meet with Mayor Frohne and go over the checklist and discuss about the distribution of keys for the building on Thursday, Oct. 28th, 2010 at 4:00pm.
Motion was made to agree to a 30 day probation period for the Cub Scouts to continue their meetings at the village building, if this is violated the Cub Scouts will then need to find a new place to hold there meetings, and by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Clerk asked for the keys to be returned at the end of the season. It was stated that the cub scouts have meetings throughout the summer. The keys will be distributed to only the scout leaders and if a leader leaves, that key will be turned in to the village clerk, not passed on to another leader. Also the keys will be numbered and that will be listed on the sign out sheet for each key.
Frank Chioda asked the board about the building he purchased on E. James St. The ZBA told him he needed to come to the village for approval because it is zoned as industrial. The zoning will not be changed, but what he needs is a special use permit which should be issued from the ZBA.
Clerk – Diane Blackwell
Abstract #10- General Fund- $33,620.78, Water Fund - $1,795.49, Sewer Fund - $4,822.99, Cemetery Fund- $450.00, Trust and Agency - $690.96, Total: $41,380.22.
Motion to approve abstract #10 made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Resolution to return all unpaid village taxes back to Otsego Co. by Nov. 5th.
Motion by Trustee Kurkowski, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Clerk made all trustees aware that Cindy Hall, the deputy clerk/treasurer had quit. Right now would prefer not to hire someone new. Not enough work and Donna and Diane will back each other up. In the event that neither would be able to cover the office, Diane asked the board if Susan Christman could be called in to cover the phones and take in water/sewer payments. She understands it would be a call in basis, and has agreed to do this if available. Motion made to approve Susan Christman to cover the office on a call in basis and pay her $10.00 if she is needed by Trustee Pierson, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Pierson, Patrick, Kurkowski, and Mayor Frohne voted yes. Motion carried.
Clerk received a letter from Citizens Campaign for the Environment stating they would be canvassing the Village on Mon-Fri between the hours of 1-9pm and selected Sat. between 11-4pm. during the months of October 1st 2010 through February 20th, 2011. This is a non-profit organization.
Diane and Donna have talked to Karena Proctor about cleaning the village building including the village office on a weekly basis. She is very interested in taking on this job. The village attorney will draw up an independent contractor agreement in lieu of insurance. The pay would be $60.00 per week with an extra $20.00 for cleaning the Memorial Room once a month. We do not have a contract with the Genie Services Co. who cleans at the present time. Motion to approve Karena Proctor as the cleaning person for the village building and the village office by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Treasurer – Donna Wells
Express mart - Donna asked the board to approve adding the Env. Lab fee to their water/sewer bill plus their $5.00 adm. fee instead of sending a separate bill. All agreed to this.
Brian Coones asked when he should be done working at the cemetery. He would prefer to work as long as possible, weather permitting. All agreed to this.
Also, Brian had jury duty, law states 20 or more employees, you must pay the first three days to employee, we did that, the 2nd two days they paid him $40.00/day, our codes say we make up the difference. So, approval is needed for this to be put in his paycheck, Motion made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
The rates for the cemetery for grave digging need to be revised. The Catholic Church charges $550.00 and Frank Toth (man that digs the graves) charges $400.00 weekdays and weekends. After discussion, was decided to charge $550.00 for weekdays and weekends. Motion made to change the charge for grave digging to $550.00 for weekdays and weekends not including snow removal if necessary, by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
The chimneys on the Library building were done the way the proposal was written, but no one realized they
would be left black. Donna has gotten an estimate from Dundee Brooke for copper to cover the black; it would cost $6356.00, or musket brown aluminum that would cost $5468.00. The balance left from the grant is $4100.00. So, the cost for the village for the copper would be $2256.00 or the musket brown aluminum would be $1368.00.
Resolution made to approve Dundee Brooke to put copper on the chimney’s for a cost of $6356.00, which would cost the village $2256.00 because of the $4100.00 balance left from the grant, by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Procurement policy was checked by the attorney and he explained we could take the RFP section out without any problems. Motion made by Trustee O’Connor, 2nd by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes. Motion carried.
Masonic Lodge had a water bill last month that totaled $1200.00. They found the leak, Tom S. read the meter and they still had a leak, due to a couple of toilets running. They were using 1000 gals of water a day. The major leak was because the old meter was never taken out, when the new one was put in, and has now rusted out and is leaking. The owner does not feel they are responsible because the old meter was not taken out. It is not the village’s responsibility to remove old meters; therefore, the owner is responsible for paying the total of the bill.
The old bank building, when the water was turned on the meter was not read and the water had been shut off since early 2008. Because the meter was not read, there was an error on the water bill. After discussion, was agreed to issue a minimum bill.
2 Fire contracts have been signed, Town of Warren, and Town of Schuyler Lake. Have not received Town of Richfield yet.
Mayor Frohne:
Village clock- we received a bill for estimate and travel time. This was not authorized by the Mayor or the board. Mayor Frohne called and asked for an estimate but had not received a return call; they just came out from Syracuse and did the estimate. The bill is $456.80. If we decide to have them fix the clock, this payment would be included in the bill. The estimate was for $1252.35. The warranty is for only 1 year. After discussion, it was decided to check around for another company and another estimate. This will be brought up at a future meeting.
Trustee Patrick:
Express mart, will bring back up at next meeting. Was suggested to escalate the penalties until they decide to take care of the problem.
Medical policy- Jessie Van Court has asked about a reimbursement for not taking the village insurance. He is on his wife’s ins.
Resident on Elm St. asked Trustee Patrick about a large tree that is on his property by the road. Was stated it is the homeowner’s responsibility to take the trees down. He also asked about any grants out there to help with this kind of problem.
Light for the flag pole in front of Library bldg. Trustee Patrick has received 2 estimates, Ed Bello, $675.00 and Canadarago Electric, $605.00. After discussion, was decided to put on hold until the next meeting.
Trustee O’Connor:
Building over the pumps at the water plant. In the past we have paid Chuck Furner to do this, Tom and Jim have decided to cut one side off the building and move it back and forth with the backhoe.
Trustee O’Connor expressed his concern about the mess at the sewer plant. Very upsetting how Blue Heron is holding up progress.
The swans from the reservoir need repair. One is leaking badly.
Trustee Kurkowski:
Has been checking on prices for buildings for the cemetery for storing the lawn mowers. Trustee Kurkowski got a price for a 12x16 shed from Yoder’s Quality Sheds for $2485.00, the garage door would be $375.00, the vinyl siding would be $375.00 and ridge vents would be $60.00. These prices are not included in the $2485.00. Total for this shed would be $3295.00. This is a spring project. Donna has also called another company in Oneonta for prices.
Trustee Kurkowski and Brian Coones have measured from the pump house up and there is 393ft to the roadway, for possible mausoleums and cremation plots. Trustee Kurkowski will draw this out and bring to a future meeting.
The fire chief has spoken to Trustee Kurkowski about the condition of the fire house. We will check into the prisoners for doing repairs. Donna has told Tom in the past, that she would help write a grant, but she can’t without a design and input on the cost.
Trustee Pierson:
Nothing at this time.
Motion to adjourn made by Trustee Patrick, 2nd.by Trustee Pierson, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 8:30 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustees Kurkowski, Patrick, O’Connor, Pierson present.
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the October 12, 2010 minutes. No objections.
Motion to approve the Oct. 12, 2010 minutes made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Special Business:
Lamont Engineers:
Glen - Contract 1- Paving done on all streets, some driveways done but weather has not been cooperating. Crews are putting gravel on sides of roads, cutting rebates. Spring Park had a low spot, G.DeVincentis will cut out and fix. Topsoil and seed is being done now and redone in the spring. Glenn has asked for the last video tapes and will check them, and then all should be good. The situation on Elm St. (Zurhmuhlan vs Crouch), Jim Malinowski suggested to leave the binder as is. It is sloped away from the next driveway. Some work on Zurmuhlan’s driveway will help with the water problem but not solve it. Manhole 4-6 will be taken care of depending on the contingency amounts available at the end of the project. G. DeVincentis will be responsible to do this, but not until late spring because how wet it is in that area.
Frank- contract #2- Blue Heron sent a schedule with goals and plans but none have been met so far. Concrete floor with automatic bar screen will be poured on 10/28/10. On Tues. 11/2/10, they plan on doing the pump start up at the pump station, reeds have arrived on site, must keep them watered so they don’t die, plan on installing the liner on Mon. 11/1/10.
Change order: 1- relocate water hydrant next to the pretreatment building, $500.00, new angle iron in the SWB room, $800.00, need to order new pump base for sledge pump in reed bed system, $1100.00, credit for the washer and dryer that was not needed, $1000.00. Change order total $1451.97.
Resolution made to approve change order totaling $1451.97 made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Change order: 2- Backwash pumps for SWB’s when started up were leaking. Suggested to get new check valves for those, and to get new air leak valves. Estimated cost about $5000.00. Not ordered yet.
Resolution made to approve the order of check valves and air leak valves with an estimated cost of $5000.00 made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Frank also stated that Blue Heron asked for a change order for $10,741.00 for extra hours worked on manhole #1 and #2. Franks hours logged were only 2800 and Blue Heron had 10,000 logged. Nick Green said they would send a letter to them regarding the differences.
Contract #3 – is making good progress. Running out of work because of Blue Heron’s delays.
Contract 4 & 5 has only been there 1 day, Nick Green sent an e-mail to them to return, have not been there yet.
Change order #7 - Bronner St. storm sewer work - $38,404.17
Change order #8 – for asphalt increase $3,121.77.
Resolution made to approve the change orders 7 & 8 made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Nick then presented the updated SPDES contract from Lamont with 50% off of the original price of $27.900.00. The cost would be $13,950.00. But if the cost does exceed the $27,900.00 fee, the village would be charged hourly an additional service based on DEC comments. The deadline is Dec. 1st. 2010. This is a one time report that consists of 5 reports. Mayor Frohne expressed his concern about the cost going over the $13,950.00, and asked that this price be capped. Nick offered to give a 2 week report to the board of the process of these reports and the costs so far. After discussion, it was decided when the amount of $13,950.00 was reached, Lamont will report to the board what is left to be done and how much over the $13,950.00 this will cost the village.
Resolution was made that the contract would be approved with the condition that when the $13,950.00 amount was reached, all work will stop until the board approves further work to be done. Motion made by Trustee O’Connor, 2nd by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Trustee Patrick then asked Nick Green if he had a chance to inquire about the Express Mart situation. Nick has been in touch with Mike Harrington but has not had a chance to talk this over with him yet.
Privilege of the floor: public comments and requests
Cub Scout representative Scott Kessler spoke to the board asking for a second chance for the Cub Scouts to be able to hold their meetings in the village building. Scout Council asked Scott to work with the scouts and work out the problems that have been going on over the past 2 years. They are willing to change their meeting times so as not to interfere with the board meetings. They have set up a check list as to what should be done by each leader before leaving the building, including the lights, the bathroom cleaned, the doors locked, etc.
There are 4 dens that meet once a week, and 2 dens that meet every other week. After discussion, it was agreed that a 30 day trial period would take place and a checklist would be made. Scott will come to the village office to meet with Mayor Frohne and go over the checklist and discuss about the distribution of keys for the building on Thursday, Oct. 28th, 2010 at 4:00pm.
Motion was made to agree to a 30 day probation period for the Cub Scouts to continue their meetings at the village building, if this is violated the Cub Scouts will then need to find a new place to hold there meetings, and by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Clerk asked for the keys to be returned at the end of the season. It was stated that the cub scouts have meetings throughout the summer. The keys will be distributed to only the scout leaders and if a leader leaves, that key will be turned in to the village clerk, not passed on to another leader. Also the keys will be numbered and that will be listed on the sign out sheet for each key.
Frank Chioda asked the board about the building he purchased on E. James St. The ZBA told him he needed to come to the village for approval because it is zoned as industrial. The zoning will not be changed, but what he needs is a special use permit which should be issued from the ZBA.
Clerk – Diane Blackwell
Abstract #10- General Fund- $33,620.78, Water Fund - $1,795.49, Sewer Fund - $4,822.99, Cemetery Fund- $450.00, Trust and Agency - $690.96, Total: $41,380.22.
Motion to approve abstract #10 made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Resolution to return all unpaid village taxes back to Otsego Co. by Nov. 5th.
Motion by Trustee Kurkowski, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Clerk made all trustees aware that Cindy Hall, the deputy clerk/treasurer had quit. Right now would prefer not to hire someone new. Not enough work and Donna and Diane will back each other up. In the event that neither would be able to cover the office, Diane asked the board if Susan Christman could be called in to cover the phones and take in water/sewer payments. She understands it would be a call in basis, and has agreed to do this if available. Motion made to approve Susan Christman to cover the office on a call in basis and pay her $10.00 if she is needed by Trustee Pierson, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Pierson, Patrick, Kurkowski, and Mayor Frohne voted yes. Motion carried.
Clerk received a letter from Citizens Campaign for the Environment stating they would be canvassing the Village on Mon-Fri between the hours of 1-9pm and selected Sat. between 11-4pm. during the months of October 1st 2010 through February 20th, 2011. This is a non-profit organization.
Diane and Donna have talked to Karena Proctor about cleaning the village building including the village office on a weekly basis. She is very interested in taking on this job. The village attorney will draw up an independent contractor agreement in lieu of insurance. The pay would be $60.00 per week with an extra $20.00 for cleaning the Memorial Room once a month. We do not have a contract with the Genie Services Co. who cleans at the present time. Motion to approve Karena Proctor as the cleaning person for the village building and the village office by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Treasurer – Donna Wells
Express mart - Donna asked the board to approve adding the Env. Lab fee to their water/sewer bill plus their $5.00 adm. fee instead of sending a separate bill. All agreed to this.
Brian Coones asked when he should be done working at the cemetery. He would prefer to work as long as possible, weather permitting. All agreed to this.
Also, Brian had jury duty, law states 20 or more employees, you must pay the first three days to employee, we did that, the 2nd two days they paid him $40.00/day, our codes say we make up the difference. So, approval is needed for this to be put in his paycheck, Motion made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
The rates for the cemetery for grave digging need to be revised. The Catholic Church charges $550.00 and Frank Toth (man that digs the graves) charges $400.00 weekdays and weekends. After discussion, was decided to charge $550.00 for weekdays and weekends. Motion made to change the charge for grave digging to $550.00 for weekdays and weekends not including snow removal if necessary, by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
The chimneys on the Library building were done the way the proposal was written, but no one realized they
would be left black. Donna has gotten an estimate from Dundee Brooke for copper to cover the black; it would cost $6356.00, or musket brown aluminum that would cost $5468.00. The balance left from the grant is $4100.00. So, the cost for the village for the copper would be $2256.00 or the musket brown aluminum would be $1368.00.
Resolution made to approve Dundee Brooke to put copper on the chimney’s for a cost of $6356.00, which would cost the village $2256.00 because of the $4100.00 balance left from the grant, by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Procurement policy was checked by the attorney and he explained we could take the RFP section out without any problems. Motion made by Trustee O’Connor, 2nd by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes. Motion carried.
Masonic Lodge had a water bill last month that totaled $1200.00. They found the leak, Tom S. read the meter and they still had a leak, due to a couple of toilets running. They were using 1000 gals of water a day. The major leak was because the old meter was never taken out, when the new one was put in, and has now rusted out and is leaking. The owner does not feel they are responsible because the old meter was not taken out. It is not the village’s responsibility to remove old meters; therefore, the owner is responsible for paying the total of the bill.
The old bank building, when the water was turned on the meter was not read and the water had been shut off since early 2008. Because the meter was not read, there was an error on the water bill. After discussion, was agreed to issue a minimum bill.
2 Fire contracts have been signed, Town of Warren, and Town of Schuyler Lake. Have not received Town of Richfield yet.
Mayor Frohne:
Village clock- we received a bill for estimate and travel time. This was not authorized by the Mayor or the board. Mayor Frohne called and asked for an estimate but had not received a return call; they just came out from Syracuse and did the estimate. The bill is $456.80. If we decide to have them fix the clock, this payment would be included in the bill. The estimate was for $1252.35. The warranty is for only 1 year. After discussion, it was decided to check around for another company and another estimate. This will be brought up at a future meeting.
Trustee Patrick:
Express mart, will bring back up at next meeting. Was suggested to escalate the penalties until they decide to take care of the problem.
Medical policy- Jessie Van Court has asked about a reimbursement for not taking the village insurance. He is on his wife’s ins.
Resident on Elm St. asked Trustee Patrick about a large tree that is on his property by the road. Was stated it is the homeowner’s responsibility to take the trees down. He also asked about any grants out there to help with this kind of problem.
Light for the flag pole in front of Library bldg. Trustee Patrick has received 2 estimates, Ed Bello, $675.00 and Canadarago Electric, $605.00. After discussion, was decided to put on hold until the next meeting.
Trustee O’Connor:
Building over the pumps at the water plant. In the past we have paid Chuck Furner to do this, Tom and Jim have decided to cut one side off the building and move it back and forth with the backhoe.
Trustee O’Connor expressed his concern about the mess at the sewer plant. Very upsetting how Blue Heron is holding up progress.
The swans from the reservoir need repair. One is leaking badly.
Trustee Kurkowski:
Has been checking on prices for buildings for the cemetery for storing the lawn mowers. Trustee Kurkowski got a price for a 12x16 shed from Yoder’s Quality Sheds for $2485.00, the garage door would be $375.00, the vinyl siding would be $375.00 and ridge vents would be $60.00. These prices are not included in the $2485.00. Total for this shed would be $3295.00. This is a spring project. Donna has also called another company in Oneonta for prices.
Trustee Kurkowski and Brian Coones have measured from the pump house up and there is 393ft to the roadway, for possible mausoleums and cremation plots. Trustee Kurkowski will draw this out and bring to a future meeting.
The fire chief has spoken to Trustee Kurkowski about the condition of the fire house. We will check into the prisoners for doing repairs. Donna has told Tom in the past, that she would help write a grant, but she can’t without a design and input on the cost.
Trustee Pierson:
Nothing at this time.
Motion to adjourn made by Trustee Patrick, 2nd.by Trustee Pierson, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 8:30 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
Monday, November 1, 2010
October 12, 2010
Date: October 12, 2010
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustees Kurkowski, Patrick, O’Connor, Pierson present.
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the September 14, and 29th, 2010 minutes. No objections.
Motion to approve the Sept.14th, 2010 minutes made by Trustee Pierson, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Motion to approve the Sept. 29th, 2010 minutes made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Special Business:
Tom Hallock – Fire Chief – New tires were put on ambulance. When this was done, it was discovered all ball joints were bad as well, these were repaired at Skinners. The Marcy Hydraulic bill was for the ladder truck. The power steering unit started leaking after a drill, the first assistant chief and another fireman took the power steering unit off the truck and took it to Marcy Hydraulic to be repaired and also went to pick it up when it was done. Chief Hallock wanted to let the board know this saved probably $900.00-$1,000.00 on that bill. Pumper school is going on now; when this is done the firemen are going to strip the back end of 42 down and try to patch the tank on that truck. County is trying to update communication system. This will cost the co. taxpayers $35 million dollars. Therefore, they are going to stay with the low band and make some improvements. For the R.S. fire co. there are only 14 portable low band radios, there are no longer any parts available for repairs. In the future, 14 new radios are going to be needed. Estimated cost $4200.00. UHF system was bought and there is a way to put a repeater in the rescue truck for about $800.00 – $1,000.00, and it will transmit on the UHF radio which the repeater will pick up and re-transmit on the low band for the co. This might be a way to get rid of the low band radios. Three pagers had to be thrown, because they were beyond repair. The fire dept. building is getting to the point of desperate repair. There are blocks starting to come out. Also, the roof is leaking more. The prisoners do this kind of work, and Chief Hallock would like to see the board look into this.
Lamont Engineers:
Glen - Contract 1- Paving is being done, Lake St., W. James St., E.James St., Manley St., Canadarago St., Johnson St., Elm St. and Division St. The driveways are not being tied in at this time. Sidewalks repaired where dug up. There is a problem with flooding at the end of River St. and Bronner St. There is enough money left to replace extra 75 ft. of sidewalk which was tilted very badly where it was flooded, Lamont checked with EFC to see if it could put up a curve along the sidewalk. There was enough grade to get the water to drain away from Bronner St. The video taping was completed, and Glen had them video again from manhole 4 to where they think manhole 5 is, flow was very heavy, could only go about 20ft. No charge to village for that area. Could see a big crack in the line, do manhole 4 to 6 needs to be replaced. Glen will work on the cost for that. Manhole 5 was not found, so it will be eliminated if it is a straight line.
Elm St. problem: Kurt Zurmuhlen questioned at the previous meeting about the binder that was put in at the L.Croucn residence. Mr. Crouch asked a workman from G. DeVincentis to blacktop the area between the sidewalk and the road. This was agreed upon between Mr. Crouch and the individual workman. One layer has been put down, still 11/2 in. lower than the sidewalk, and the workman told Mr. Crouch he can not finish it. This was done outside of the village contract with G. DeVincentis and should not have been handled this way. It seems to be causing flooding in his driveway and sidewalk. Glen checked into this and found that the binder that was put in is not flooding K. Zurmuhlen’s driveway but is running towards Rt. 20. K. Zurmuhlen’s driveway does have a low spot that Glen thinks can be helped if a catch basin is put in, but he will still have a low spot at the end of his driveway. So, it will not take care of the whole problem. Glen will ask Jim Malinowski to look at it with him and see what they can do about this. Kurt Zurmuhlen asked that the problem not be made worse than it already is. Trustee Patrick asked Glen if the construction co. will be putting stone or something in on the sides of the road. He answered that crusher run will be put down to taper the side of the roads down.
Frank- contract #2- Blue Heron has been by-passing for 3 weeks now. The contract states should only be for 2 weeks. All valves in, waiting on 2 8in. pumps, pouring floor in pre-treatment building, SWB’s running, startup was few weeks ago, running good, reed bed area is all filled, PCV liner in next week, scheduled to plant end of October, this should be no problem with planting this late in the season, once planted the sludge can be put in immediately, should be up 2-3 in. of sludge. Had a problem with a drain line from reed bed, new drawings and old drawings are different. Only option is to get a new 8 in. valve and put in T and tie into the under drain to drain to head of the plant. There will be an extra cost for this. The clarifier building progressing good, four guys are working on it now.
Contract 3- contractors are moving along, upset with Blue Heron because they are slowing them down.
Contract - plumbing and heating men were there one day, now are requesting an extension. Nick sent e-mail to them to explain they have had plenty of time to do the work and no extension would be given. Problem with exhaust, new route needs to be made for the exhaust.
Frank stated they are waiting for a letter from Blue Heron on the updated progress schedule.
2-Change orders- Contract 1 for slip line on Manley St. $29,900.00, Contract 2 Blue Heron, for premium on sludge disposal and additional cost to pump remaining muck into the wet weather basin at the plant, $4578.11.
Resolution made to accept the 2 change orders made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Nick passed out an Amendment No. 4 to Agreement for Engineering Services. The Amendment results in a net change in Engineering Fees of $0.00. Motion to approve made by Trustee Patrick, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Nick also passed out SPDES Permit Required Engineering Reports, which is due December 1st. 2010. Five (5) reports must be done. Costs for these reports are $27,900.00. After discussion, was decided the board would have further discussion on this.
Trustee Patrick asked Nick if he had any thoughts or suggestions of what could be done at the Express Mart concerning the issue of the BOD levels. He stated he is not fully aware of the whole situation but he would check into it further.
Privilege of the floor: public comments and requests:
Judie Stone from the Chamber of Commerce and David Arkema a contractor, wanted to give a report on the bandstand condition in Spring Park. Mr. Arkema has looked over the bandstand and has ideas of what should be done to restore it. He will put together an estimate and give to the Chamber to bring to a future meeting. Mr Arkema was asked about the railings and keeping within the historical codes. He stated that as long as they are not made less safe than they are.
William Juteau asked about the way the end of his driveway was left after the blacktopping was done by Hanson Aggregates. Was told that the village will probably taper off the side of the road and the end of the driveways.
Clerk – Diane Blackwell
Abstract #09- General Fund- $9,317.55, Water Fund - $804.01, Sewer Fund - $723.77, Cemetery Fund- $160.39, Trust and Agency - $81.20, Capitol Projects - $314,951.70 Total: $326,038.62.
Motion to approve abstract #09 made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerk’s report for month of Sept. 2010 as follows: clerk’s fees, $21.25, registrar fees, $60.00. Check given to treasurer $81.25.
Halloween night will be Oct. 31, 2010 during the hours of 6pm. to 8pm. Motion made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Trustee Kurkowski voted no. Motion carried.
FYI to all board members and Mayor, village elections for 2011 will be held on March 15, 2011.
Treasurer – Donna Wells
Transfer $5000.00 From General A9901.03 to Library L5031. Resolution made to approve transfer by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes.
Increase Line Item A1620.21 to reflect the Grant money received $96,800.00.
Treasurer passed out balance sheets and profit and loss reports.
The audit was received and corrections had to be made. Donna wrote up all corrections and passed out to the board for their review.
Randy Stocking called last week and asked why he was getting a water/sewer bill for 6 Lakeview Ave. when the water was turned off in 2009. Donna informed him that the office was never informed of the shut off so he has been getting the minimum charge. She asked who shut it off and was informed he had called Tom Shypski and he shut it off for him. After talking with him, Donna told him she would credit him the $20.77 for the past month and not be billed the shut off fee. He agreed and was appreciative. Motion was made to approve the credit issued on his water bill by Trustee Pierson, 2nd. by Trustee O’Connor. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Letter was received with no objections from SHIPPO to repair the chimneys and paint the village building.
Mayor Frohne:
Received an estimate for repairs to be done on the 4 Face Tower Clock in the center of the village from Syracuse Time & Alarm Co. Inc. The estimate was for a new motor, travel to R.S., hours of labor and for shipping and handling charges. Total estimate was for $1,252.35. After discussion, it was decided Mayor Frohne will speak to the company about the length of warranty for the parts, and will also try to find another company for a second estimate.
Information Mayor Frohne received from Attorney Merzig: employee healthcare-opt out election. This will be discussed at a later date.
Also the residential rental registration law, if a party owns property in the village but does not live in the village, they must have a local party to take care of the property. This would have to be a local law.
And the sidewalks are considered part of the street and part of the public way, and the village regulates activity within both the street and the sidewalk area. No action can be taken without the permission of the village.
Trustee Pierson:
Met a salesman at the DPW building from the International Truck Co. Jim Malinowski has a tentative plan for a cabin chassis, diesel, automatic transmission, etc. Man coming to look at the other truck with the stainless steel sander, to see if it can be adapted to another vehicle which would save roughly $45,000.00.
DPW men closed the bathrooms in the park, except the small ones, which will be closed when the farmers market is done and the benches will be put away before Halloween.
Trustee Patrick:
Working on getting estimates for the light to be put on the Library building for the flag. Trying to get 3 estimates.
Suggests there be a form made up for questions and concerns about the project and keep in the village office. The clerk will see that it gets to the right person for answers. All members agreed and Mayor Frohne said he would make the form.
Concerned about the Express Mart fines and feels they should be increased. After discussion, was decided to table this issue for a future meeting.
Trustee Kurkowski:
Brian Coones is on jury duty at this time.
Brian and Trustee Kurkowski have been measuring land near the work shed to see if single plots could be sold there.
Also, Trustee Kurkowski offered to speak to Marston Erwin who knows the procedure of hiring prisoners to work on the firehouse. All agreed.
Trustee O’Connor:
Nothing at this time.
Motion to adjourn made by Trustee Pierson, 2nd.by Trustee Patrick, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 8:10 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustees Kurkowski, Patrick, O’Connor, Pierson present.
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the September 14, and 29th, 2010 minutes. No objections.
Motion to approve the Sept.14th, 2010 minutes made by Trustee Pierson, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Motion to approve the Sept. 29th, 2010 minutes made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Special Business:
Tom Hallock – Fire Chief – New tires were put on ambulance. When this was done, it was discovered all ball joints were bad as well, these were repaired at Skinners. The Marcy Hydraulic bill was for the ladder truck. The power steering unit started leaking after a drill, the first assistant chief and another fireman took the power steering unit off the truck and took it to Marcy Hydraulic to be repaired and also went to pick it up when it was done. Chief Hallock wanted to let the board know this saved probably $900.00-$1,000.00 on that bill. Pumper school is going on now; when this is done the firemen are going to strip the back end of 42 down and try to patch the tank on that truck. County is trying to update communication system. This will cost the co. taxpayers $35 million dollars. Therefore, they are going to stay with the low band and make some improvements. For the R.S. fire co. there are only 14 portable low band radios, there are no longer any parts available for repairs. In the future, 14 new radios are going to be needed. Estimated cost $4200.00. UHF system was bought and there is a way to put a repeater in the rescue truck for about $800.00 – $1,000.00, and it will transmit on the UHF radio which the repeater will pick up and re-transmit on the low band for the co. This might be a way to get rid of the low band radios. Three pagers had to be thrown, because they were beyond repair. The fire dept. building is getting to the point of desperate repair. There are blocks starting to come out. Also, the roof is leaking more. The prisoners do this kind of work, and Chief Hallock would like to see the board look into this.
Lamont Engineers:
Glen - Contract 1- Paving is being done, Lake St., W. James St., E.James St., Manley St., Canadarago St., Johnson St., Elm St. and Division St. The driveways are not being tied in at this time. Sidewalks repaired where dug up. There is a problem with flooding at the end of River St. and Bronner St. There is enough money left to replace extra 75 ft. of sidewalk which was tilted very badly where it was flooded, Lamont checked with EFC to see if it could put up a curve along the sidewalk. There was enough grade to get the water to drain away from Bronner St. The video taping was completed, and Glen had them video again from manhole 4 to where they think manhole 5 is, flow was very heavy, could only go about 20ft. No charge to village for that area. Could see a big crack in the line, do manhole 4 to 6 needs to be replaced. Glen will work on the cost for that. Manhole 5 was not found, so it will be eliminated if it is a straight line.
Elm St. problem: Kurt Zurmuhlen questioned at the previous meeting about the binder that was put in at the L.Croucn residence. Mr. Crouch asked a workman from G. DeVincentis to blacktop the area between the sidewalk and the road. This was agreed upon between Mr. Crouch and the individual workman. One layer has been put down, still 11/2 in. lower than the sidewalk, and the workman told Mr. Crouch he can not finish it. This was done outside of the village contract with G. DeVincentis and should not have been handled this way. It seems to be causing flooding in his driveway and sidewalk. Glen checked into this and found that the binder that was put in is not flooding K. Zurmuhlen’s driveway but is running towards Rt. 20. K. Zurmuhlen’s driveway does have a low spot that Glen thinks can be helped if a catch basin is put in, but he will still have a low spot at the end of his driveway. So, it will not take care of the whole problem. Glen will ask Jim Malinowski to look at it with him and see what they can do about this. Kurt Zurmuhlen asked that the problem not be made worse than it already is. Trustee Patrick asked Glen if the construction co. will be putting stone or something in on the sides of the road. He answered that crusher run will be put down to taper the side of the roads down.
Frank- contract #2- Blue Heron has been by-passing for 3 weeks now. The contract states should only be for 2 weeks. All valves in, waiting on 2 8in. pumps, pouring floor in pre-treatment building, SWB’s running, startup was few weeks ago, running good, reed bed area is all filled, PCV liner in next week, scheduled to plant end of October, this should be no problem with planting this late in the season, once planted the sludge can be put in immediately, should be up 2-3 in. of sludge. Had a problem with a drain line from reed bed, new drawings and old drawings are different. Only option is to get a new 8 in. valve and put in T and tie into the under drain to drain to head of the plant. There will be an extra cost for this. The clarifier building progressing good, four guys are working on it now.
Contract 3- contractors are moving along, upset with Blue Heron because they are slowing them down.
Contract - plumbing and heating men were there one day, now are requesting an extension. Nick sent e-mail to them to explain they have had plenty of time to do the work and no extension would be given. Problem with exhaust, new route needs to be made for the exhaust.
Frank stated they are waiting for a letter from Blue Heron on the updated progress schedule.
2-Change orders- Contract 1 for slip line on Manley St. $29,900.00, Contract 2 Blue Heron, for premium on sludge disposal and additional cost to pump remaining muck into the wet weather basin at the plant, $4578.11.
Resolution made to accept the 2 change orders made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Nick passed out an Amendment No. 4 to Agreement for Engineering Services. The Amendment results in a net change in Engineering Fees of $0.00. Motion to approve made by Trustee Patrick, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Nick also passed out SPDES Permit Required Engineering Reports, which is due December 1st. 2010. Five (5) reports must be done. Costs for these reports are $27,900.00. After discussion, was decided the board would have further discussion on this.
Trustee Patrick asked Nick if he had any thoughts or suggestions of what could be done at the Express Mart concerning the issue of the BOD levels. He stated he is not fully aware of the whole situation but he would check into it further.
Privilege of the floor: public comments and requests:
Judie Stone from the Chamber of Commerce and David Arkema a contractor, wanted to give a report on the bandstand condition in Spring Park. Mr. Arkema has looked over the bandstand and has ideas of what should be done to restore it. He will put together an estimate and give to the Chamber to bring to a future meeting. Mr Arkema was asked about the railings and keeping within the historical codes. He stated that as long as they are not made less safe than they are.
William Juteau asked about the way the end of his driveway was left after the blacktopping was done by Hanson Aggregates. Was told that the village will probably taper off the side of the road and the end of the driveways.
Clerk – Diane Blackwell
Abstract #09- General Fund- $9,317.55, Water Fund - $804.01, Sewer Fund - $723.77, Cemetery Fund- $160.39, Trust and Agency - $81.20, Capitol Projects - $314,951.70 Total: $326,038.62.
Motion to approve abstract #09 made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerk’s report for month of Sept. 2010 as follows: clerk’s fees, $21.25, registrar fees, $60.00. Check given to treasurer $81.25.
Halloween night will be Oct. 31, 2010 during the hours of 6pm. to 8pm. Motion made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Trustee Kurkowski voted no. Motion carried.
FYI to all board members and Mayor, village elections for 2011 will be held on March 15, 2011.
Treasurer – Donna Wells
Transfer $5000.00 From General A9901.03 to Library L5031. Resolution made to approve transfer by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes.
Increase Line Item A1620.21 to reflect the Grant money received $96,800.00.
Treasurer passed out balance sheets and profit and loss reports.
The audit was received and corrections had to be made. Donna wrote up all corrections and passed out to the board for their review.
Randy Stocking called last week and asked why he was getting a water/sewer bill for 6 Lakeview Ave. when the water was turned off in 2009. Donna informed him that the office was never informed of the shut off so he has been getting the minimum charge. She asked who shut it off and was informed he had called Tom Shypski and he shut it off for him. After talking with him, Donna told him she would credit him the $20.77 for the past month and not be billed the shut off fee. He agreed and was appreciative. Motion was made to approve the credit issued on his water bill by Trustee Pierson, 2nd. by Trustee O’Connor. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Letter was received with no objections from SHIPPO to repair the chimneys and paint the village building.
Mayor Frohne:
Received an estimate for repairs to be done on the 4 Face Tower Clock in the center of the village from Syracuse Time & Alarm Co. Inc. The estimate was for a new motor, travel to R.S., hours of labor and for shipping and handling charges. Total estimate was for $1,252.35. After discussion, it was decided Mayor Frohne will speak to the company about the length of warranty for the parts, and will also try to find another company for a second estimate.
Information Mayor Frohne received from Attorney Merzig: employee healthcare-opt out election. This will be discussed at a later date.
Also the residential rental registration law, if a party owns property in the village but does not live in the village, they must have a local party to take care of the property. This would have to be a local law.
And the sidewalks are considered part of the street and part of the public way, and the village regulates activity within both the street and the sidewalk area. No action can be taken without the permission of the village.
Trustee Pierson:
Met a salesman at the DPW building from the International Truck Co. Jim Malinowski has a tentative plan for a cabin chassis, diesel, automatic transmission, etc. Man coming to look at the other truck with the stainless steel sander, to see if it can be adapted to another vehicle which would save roughly $45,000.00.
DPW men closed the bathrooms in the park, except the small ones, which will be closed when the farmers market is done and the benches will be put away before Halloween.
Trustee Patrick:
Working on getting estimates for the light to be put on the Library building for the flag. Trying to get 3 estimates.
Suggests there be a form made up for questions and concerns about the project and keep in the village office. The clerk will see that it gets to the right person for answers. All members agreed and Mayor Frohne said he would make the form.
Concerned about the Express Mart fines and feels they should be increased. After discussion, was decided to table this issue for a future meeting.
Trustee Kurkowski:
Brian Coones is on jury duty at this time.
Brian and Trustee Kurkowski have been measuring land near the work shed to see if single plots could be sold there.
Also, Trustee Kurkowski offered to speak to Marston Erwin who knows the procedure of hiring prisoners to work on the firehouse. All agreed.
Trustee O’Connor:
Nothing at this time.
Motion to adjourn made by Trustee Pierson, 2nd.by Trustee Patrick, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 8:10 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
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