Date: October 28, 2009
Time: 700 pm
Attendees (elected): Mayor Frohne , Trustees O’Connor, Kurkowski, Patrick, and Dawley
Attendees (appointed & employed): Clerk – Diane Blackwell
Treasurer – Donna Wells
Attorney – Paris Cavic
Call to order: Mayor Frohne, 7:00 pm
Pledge
Roll call of members: Trustee Dawley absent, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne, present
Mayor asked for unanimous consent to waive the reading and approve the minutes of the October 13th, 2009 meeting. No objection.
Code Enforcement (Property Maintenance) Doug Bordinger
1) Rosewood Terrace- graffiti on building. Also, noted that the bathhouse is open. Doug will contact the owner again.
Clerk-Diane Blackwell
1) Correction on Abstract #09. Sewer Fund, was reported as $2,903.41. Should have been $2,919.81.
2) Abstract #10:
A General Fund $ 7,639.06
FX Water Fund 4,332.69
G Sewer Fund 4,018.57
TA Trust & Agency 1,341.58
Total: $ 17,331.90
Motion to accept and pay abstract #10, made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
3) Resolution made to authorize Clerk to return all unpaid village taxes to Otsego Co. no later than Nov. 6th. 2009. Motion made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Resolution attached to minutes.
4) Motion made to appoint Clerk, Diane Blackwell as Registrar, and Treasurer, Donna Wells as Deputy Registrar. Motion by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
Treasurer-Donna Wells
1) Transfer site- inter-municipal agreement, would like added that the brush pile be used by village and town residents. Town manages the land, the village manages the lot and keys. Motion to table signing of the inter-municipal agreement for future meeting, made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes.
2) State Police Barracks, state mandates they must have a standby generator. Asked if they could hook into the water plant. After discussion, was decided that it would be more costly to connect with water plant. Was decided that they should get a stand alone generator.
3) Flex spending for insurance, can be canceled anytime, cost is $973.00. Employees are in agreement with canceling. Treasurer suggested to do a health reimbursement for each full time employee, if they have a co-pay, bring the receipt to treasurer and they will get reimbursed up to a certain amount, which will be decided at a later date.
Motion to cancel flex plan agreement, made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
4) Resolution made to remove former Deputy Treasurer, Susan J. Putnam, from the village bank accounts, motion made by Trustee O’Connor, 2nd. Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Resolution attached to minutes.
Unfinished business:
1) Opera came to Oct. 13th, 2009 board meeting requesting a zoning change. Mayor proposes that the board of trustees declare it an unlisted action under the SEQRA review process, and further declares its intention to coordinate review of the process as lead agency. Resolution attached to minutes.
2) Tabled for Nov. 10th, 2009 meeting, to change the Nov. 25th, 2009 or not because it is evening before Thanksgiving.
Special Business:
1) Bids awarded for WWTP project.
a. contract #1- collection system, awarded to G. De Vincentis, Binghamton, NY, Base bid,$1,692,000.00. Motion to accept made by Trustee O’Connor, 2nd by Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, and Mayor Frohne-yes. Motion carried.
b. contract #2-general construction, awarded to Blue Heron Construction, Jordan, NY, base bid $1,643,355.00. Motion to accept made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, and Mayor Frohne-yes. Motion carried.
c. contract #3-electrical, awarded to Stilsing Electric, Rensselaer, NY, base bid $398,375.00. Motion made to accept made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, and Mayor Frohne-yes. Motion carried.
d. contract #4-plumbing, awarded to John V. Warren, Inc. Green Island, NY. base bid $10,900.00.
e. contract #5-HVAC, awarded to John V. Warren, Inc. Green Island, NY. base bid $ 28,700.00. Motion to accept contract #4 and #5 made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, and Mayor Frohne-yes. Motion carried.
2) Resignation of deputy clerk/treasurer. Motion to accept made by Trustee O’Connor, 2nd. Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried. Mayor asked for executed session to discuss personnel issues.
Public Comments:
Jerry Zavitch, asked if commercial property owners pay more taxes than residential property. Was told the zoning has nothing to do with the property tax. Mr. Zavitch stated that he felt the Welcome home should be zoned residential. Wanted to know if the sewer lines on Rt. 20 are going to be done. Was told most of the project work will be south of Rt. 20.
Mayor Frohne:
1) Survey for Chenel property. Motion made to accept, subject to boundary line agreement to be recorded in the Otsego County Clerks office, made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
2) Policy for sign in park- would like a policy in writing.
3) Village codes upgrade, would like to look into a company to help get our codes up to date.
Trustee O’Connor:
1) Water/Sewer reports passed out to all trustees. Copies attached to minutes.
2) No other new business at this time.
Trustee Patrick:
1) DPW report passed out to all trustees. Copy attached to minutese.
2) Will have report on Cemetery Commission after the upcoming meeting on Nov. 4, 2009. Will talk to them about membership, meeting minutes and reports and papers should all be kept in the village clerks office.
3) Shared services, meeting went well. Trustee Patrick passed on an invitation to the members of shared services to come our next board meeting. He stated to the shared services group that the village doesn’t have anything to offer at this time. It does appear that the school has a lot to offer, such as athletic fields, rooms, could hold community activities. Need an assessment review by the DEC on the ball field. Mayor said he would get that for him. Trustee Patrick about the stimulus money, to what extent that can be used? Answer is that it can only be used for WWTP project. Trustee Patrick would like to see the Town, Village and School work more together for the better of the community.
4) Trustee Patrick received a call from Ray Duncan regarding a water problem.
5) Jim Malinowski had problem with sander, cost $975.00. Got two signatures and ordered what he needed.
6) Surplus equipment sale: motion made to put surplus equipment up for bid and to open bids at the Dec. 8th, 2009 meeting, made by Trustee O’Connor, 2nd. Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
Trustee Kurkowski:
1) Stated that he is not impressed with the construction company and their work. Not happy about them cutting a whole in the wall in the memorial room to make a door. It was also stated that they still do not have a clerk of the works.
2) EMT- for ambulance, Bassett’s charge is $604.60 for physicals and shots per person. Agreement with Fire Dept. and the Village is that the Fire Dept. will buy the books and the village will pay for the physicals and shots. Books cost about $150.00 to $160.00. Next year there will be 4 men going through EMT class. The books from this year will be no good for next year. The cost for books next year will be about $600.00 for the Fire Dept. and about $2500.00 for the village for the physicals and shots.
Trustee Dawley:
Clerk read a report from Trustee Dawley, attached to minutes. In his report he mentioned the website for the village, should be up and running by the beginning of 2010. Also mentioned was the meeting he and Trustee Patrick attended the previous night for the shared services.
Motion made to go into executive session to discuss personnel matters and to reconvene in open session, made by Trustee O’Connor, 2nd. Trustee Patrick, Trustee O’Connor –yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes.
Jerry Zavitch, Diane Blackwell and Donna Wells left the room for executive session.
Motion to adjourn made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowsk-yes, Mayor Frohne-yes. Meeting adjourned at 9:00 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
