March 11, 2014

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

March 11, 2014 in the Public Library Memorial Room.

Board of Trustees Meeting called to order at 6:01 by Mayor Frohne.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Duane Pierson, Trustee Robin Moshier and Trustee Frances Hazelton.

Appointed Officers - Dayle A. Barra, Clerk  and  Donna Wells, Treasurer

Guests include Cindy Hall and Harriet Geywits.

Fire Chief Tom Hallock, requested the Board reconsider their recent approval for cars to park on Monticello Street due to traffic safety concerns. The snow between the cars and sidewalk is not being pushed back, thus they are obstructing the road. The Board acknowledged this request.

Robert Moshier said the east sidewalk of Lake Street should be looked at for possible defects.DPW Superintendent will be asked to inspect it. He also informed the Board he is frustrated at the lack of attention DOT is providing in his request to inspect potential water flow issues on Route 20.

Motion to waive the reading and approve the February 26, 2014 Board Meeting Minutes made by Trustee Pierson, 2^nd by Trustee Moshier – all voted yes.

Clerk – Dayle Barra

►     Abstract #18 Funds: General $42,226.87, Water $1213.02, Sewer $47,084.40, Cemetery $100.00; Total: $93,624.29. Motion to approve Abstract #18 made by Trustee Hazelton, 2^nd by Trustee Pierson – all voted yes.

►     Clerk’s February Report: $73.75

►     New website ready to go live. Feedback relayed to Brandon Dawley. Mayor will contact him.

►     ZEO report distributed.

►     Town of Richfield response letter distributed

►     NYS DOH letter and Tom Shypski response distributed

►     RSCC Annual Run & Walk letter requesting FD assistance forwarded to Fire Chief Tom Hallock for consideration post Board approval.

►     Informed Board Judge Bartle did not know of any outstanding ticket issued by Dog Control Officer. The Board requested he reissue another.

Treasurer – Donna Wells

►     Motion to move water reserve to FX from A Fund line made by Trustee Pierson, 2^nd by Trustee Hazelton – all voted yes.

►     Cash Sweep program update from last year.

►     Reported ongoing issues with the uniform cleaning company.

Resolution for Corporate Accounts

      WHEREAS, the Village Board members of the Village of Richfield Springs having designated NBT Bank as a depository of this corporation; and

      WHEREAS, the Village Board members also having designated State Farm Bank and Bank of Cooperstown as investment banks for funds; and

      BE IT RESOLVED, commencing April 1^st, 2014 designates the appointment of Cindy L. Hall as Treasurer for the Village of Richfield Springs; and

      BE IT FURTHER RESOLVED, the Village Board members authorize Cindy L. Hall powers to exercise corporate finances including drafts, checks and other instruments or orders for the payment of money drawn against said accounts of this corporation with said depository and said accounts.

Motion to adopt resolution made by Trustee Moshier, 2nd by Trustee Pierson – all elected officials voted yes.

Resolution to Establish a State Police Barracks Reserve Fund

RESOLVED, that pursuant to Section 6-c of the General Municipal Law, as amended, is hereby established a capital reserve fund to be known as the “State Police Barracks Reserve Fund” (hereinafter ‘Reserve Fund’.) The purpose of this Reserve Fund is to accumulate moneys to finance the cost of major repairs/improvements.

The chief fiscal officer is hereby directed to deposit and secure the moneys of this Reserve Fund in the manner provided by Section 10 of the General Municipal Law. The chief fiscal officer may invest the moneys in the Reserve Fund in the manner provided by Section 11 of the General Municipal Law, and consistent with the investment policy of the Village of Richfield Springs. Any interest earned or capital gains realized on the moneys so deposited or invested shall accrue to and become part of the Reserve Fund. The chief fiscal officer shall account for the Reserve Fund in a manner which maintains the separate identity of the cash and investments of the Reserve Fund.

Except as otherwise provided by law, expenditures from this Reserve Fund shall be made only for the purpose for which the Reserve Fund is established. No expenditure shall be made from this Reserve Fund without the approval of this governing board and without such additional actions or proceedings as may be required by Section 6-c of the General Municipal Law. A permissive referendum is required by subdivision 4 of Section 6-c.

Motion to adopt resolution made by Trustee Pierson, 2^nd by Trustee Moshier – all elected officials voted yes.

Mayor Frohne – Discussion on upcoming budget and wages.

Trustee Pierson – Discussed DPW older equipment conditions and probability of future replacement.

Trustee Patrick –Asked that draft minutes be made available at the meeting in which they are to be approved.

Motion to adjourn meeting at 7:26pm made by Trustee Pierson, 2^nd by Trustee Hazelton – all voted yes. 

Respectfully submitted,

Dayle A. Barra, Village Clerk

February 26, 2014

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

February 26, 2014 in the Public Library Memorial Room.

Board of Trustees Meeting called to order at 6:01 by Mayor Frohne.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Duane Pierson, Trustee Robin Moshier and Trustee Frances Hazelton.

Appointed Officers - Dayle A. Barra, Clerk  and  Donna Wells, Treasurer

Zoning Enforcement Officer – Keith Sterling, gave his report and submitted to the Board a list which included 2 properties in violation of Village Code §207-5 that were sent notices and ordered to remedy yet failed to do so and are not present to be heard.

Motion to declare reported properties a public nuisance and authorize remediation pursuant to Property Maintenance Village Code § 207-9 made by Trustee Moshier, 2^nd by Trustee Pierson – all voted yes. The Board granted one week to the property owner at 120 Main Street to remove the tub from in front of his building.

Comprehensive Planning Committee members present included Chairperson Karen Meehan, Mr. James Jordan, Mrs. Diane Jouben, Mrs. Barbara Crandall, Mr. Keith Sterling, and Mr. Kurt Zurmuhlen.

All were sworn in and given binders with some reference materials. At this time, they will commence meetings every third Monday of the month at 6pm in the Public Library Memorial Room.

Investigator Westbrook addressed the Board regarding securing a graveside memorial for the former Village Chief of Police Robert K. Hannahs who died in the line of duty back in 1938. In honor thereof, the Board would like to donate to the cause. Motion to pay up to $400 for Chief Hannahs’ memorial made by Trustee Pierson, 2^nd by Trustee Moshier – all voted yes.  In conjunction with that, Trustee Hazelton asked about framing some historic memorabilia she found upon research and the Board thought that to be a good idea.

Motion to waive the reading and approve the February 11, 2014 Public Hearing and Board Meeting Minutes made by Trustee Pierson, 2^nd by Trustee Hazelton – all voted yes.

Mr. Robert Garner asked the Board if sewer charges could be reimbursed as a result of a water leak last year in his basement. The Board approves discounts on sewer charges when residents fill their pools, yet maintains sewer charges as a direct result of flooding and/or leaks are the homeowner’s responsibility.

Clerk – Dayle Barra

►     Abstract #17 Funds: General $23,082.39, Water $1329.48, Sewer $10,228.08, Trust & Agency $165.28; Total: $34,805.23. Motion to approve Abstract #17 made by Trustee Pierson, 2^nd by Trustee Patrick – all voted yes.

►     Mr. Jouben was asked whether additional liability insurance be necessary with the formation of committees or board members. Appointed or elected officials are covered under the existing policies already in place with the Village.  

►     St. Jazz Quintet Plus One will hold two concerts this summer for the community and the rate per each remains unchanged at $228.

Treasurer – Donna Wells

►     Profit & Loss and Balance Sheet distributed to Board members.

►     Motion to approve the following transfers made by Trustee Pierson, 2^nd by Trustee Moshier – all voted yes.

            $73.50 from G9720.81 and $26.50 from G9720.71 to G9720.8; and

            $1000 from A1990.4 Contingent Acct to A1010.42, a new line item for CPC expenditures.

►     Cemetery Investment Report given.

►     Motion to approve the annual administration fee of $100 charged on any outstanding water/sewer accounts over $60 subject to property tax relevy made by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes.

Mayor Frohne – Will conduct interviews with prospective candidates for the Office Assistant position with the Clerk and new Treasurer in the upcoming week.

Trustee Patrick – Wondered about the Court status of the resident who was ticketed for harboring dogs over the limit of two, as set forth by Village Code §139-4.

Motion to adjourn meeting at 7:56pm made by Trustee Hazelton, 2^nd by Trustee Pierson – all voted yes. 

Respectfully submitted,

Dayle A. Barra, Village Clerk