March 11, 2014

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

March 11, 2014 in the Public Library Memorial Room.

Board of Trustees Meeting called to order at 6:01 by Mayor Frohne.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Duane Pierson, Trustee Robin Moshier and Trustee Frances Hazelton.

Appointed Officers - Dayle A. Barra, Clerk  and  Donna Wells, Treasurer

Guests include Cindy Hall and Harriet Geywits.

Fire Chief Tom Hallock, requested the Board reconsider their recent approval for cars to park on Monticello Street due to traffic safety concerns. The snow between the cars and sidewalk is not being pushed back, thus they are obstructing the road. The Board acknowledged this request.

Robert Moshier said the east sidewalk of Lake Street should be looked at for possible defects.DPW Superintendent will be asked to inspect it. He also informed the Board he is frustrated at the lack of attention DOT is providing in his request to inspect potential water flow issues on Route 20.

Motion to waive the reading and approve the February 26, 2014 Board Meeting Minutes made by Trustee Pierson, 2^nd by Trustee Moshier – all voted yes.

Clerk – Dayle Barra

►     Abstract #18 Funds: General $42,226.87, Water $1213.02, Sewer $47,084.40, Cemetery $100.00; Total: $93,624.29. Motion to approve Abstract #18 made by Trustee Hazelton, 2^nd by Trustee Pierson – all voted yes.

►     Clerk’s February Report: $73.75

►     New website ready to go live. Feedback relayed to Brandon Dawley. Mayor will contact him.

►     ZEO report distributed.

►     Town of Richfield response letter distributed

►     NYS DOH letter and Tom Shypski response distributed

►     RSCC Annual Run & Walk letter requesting FD assistance forwarded to Fire Chief Tom Hallock for consideration post Board approval.

►     Informed Board Judge Bartle did not know of any outstanding ticket issued by Dog Control Officer. The Board requested he reissue another.

Treasurer – Donna Wells

►     Motion to move water reserve to FX from A Fund line made by Trustee Pierson, 2^nd by Trustee Hazelton – all voted yes.

►     Cash Sweep program update from last year.

►     Reported ongoing issues with the uniform cleaning company.

Resolution for Corporate Accounts

      WHEREAS, the Village Board members of the Village of Richfield Springs having designated NBT Bank as a depository of this corporation; and

      WHEREAS, the Village Board members also having designated State Farm Bank and Bank of Cooperstown as investment banks for funds; and

      BE IT RESOLVED, commencing April 1^st, 2014 designates the appointment of Cindy L. Hall as Treasurer for the Village of Richfield Springs; and

      BE IT FURTHER RESOLVED, the Village Board members authorize Cindy L. Hall powers to exercise corporate finances including drafts, checks and other instruments or orders for the payment of money drawn against said accounts of this corporation with said depository and said accounts.

Motion to adopt resolution made by Trustee Moshier, 2nd by Trustee Pierson – all elected officials voted yes.

Resolution to Establish a State Police Barracks Reserve Fund

RESOLVED, that pursuant to Section 6-c of the General Municipal Law, as amended, is hereby established a capital reserve fund to be known as the “State Police Barracks Reserve Fund” (hereinafter ‘Reserve Fund’.) The purpose of this Reserve Fund is to accumulate moneys to finance the cost of major repairs/improvements.

The chief fiscal officer is hereby directed to deposit and secure the moneys of this Reserve Fund in the manner provided by Section 10 of the General Municipal Law. The chief fiscal officer may invest the moneys in the Reserve Fund in the manner provided by Section 11 of the General Municipal Law, and consistent with the investment policy of the Village of Richfield Springs. Any interest earned or capital gains realized on the moneys so deposited or invested shall accrue to and become part of the Reserve Fund. The chief fiscal officer shall account for the Reserve Fund in a manner which maintains the separate identity of the cash and investments of the Reserve Fund.

Except as otherwise provided by law, expenditures from this Reserve Fund shall be made only for the purpose for which the Reserve Fund is established. No expenditure shall be made from this Reserve Fund without the approval of this governing board and without such additional actions or proceedings as may be required by Section 6-c of the General Municipal Law. A permissive referendum is required by subdivision 4 of Section 6-c.

Motion to adopt resolution made by Trustee Pierson, 2^nd by Trustee Moshier – all elected officials voted yes.

Mayor Frohne – Discussion on upcoming budget and wages.

Trustee Pierson – Discussed DPW older equipment conditions and probability of future replacement.

Trustee Patrick –Asked that draft minutes be made available at the meeting in which they are to be approved.

Motion to adjourn meeting at 7:26pm made by Trustee Pierson, 2^nd by Trustee Hazelton – all voted yes. 

Respectfully submitted,

Dayle A. Barra, Village Clerk