Village of Richfield Springs Board of Trustees: August 2012

Thursday, August 30, 2012

August 15, 2012

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

August 15, 2012 in the Public Library Memorial Room

Meeting to order by the Mayor at 6:01pm.

Elected Officers: Mayor Frohne, Trustees O’Connor, Moshier, Patrick, and Pierson
Appointed Officers: Clerk – Dayle A. Barra Treasurer – Donna Wells
Present: Mayor Frohne, Trustee O’Connor, Trustee Patrick, Trustee Pierson and Trustee Moshier.

Public body present: Members of the Garden Club and Carol Simpson.

Motion to waive the reading and to approve the July 25th, 2012 Board Meeting minutes made by Trustee Pierson, 2nd by Trustee O’Connor. Trustees Patrick, Pierson, Moshier, O’Connor and Mayor Frohne all voted yes. Motion carried.

Zoning Enforcement Officer – Doug Bordinger gave his report. Motion to order the following properties mowed and billed to property owners made by Trustee Pierson, 2nd by Trustee Moshier – all voted yes:
16 Sylvan Street and 35 West James Street

Dog Control Officer – Mark Yerdon, not present.

Carol Simpson addressed the Board regarding their annual craft fair. Motion to allow the Church of Christ United a set up time for their 2013 Craft Fair of 6am made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.

Garden Club Member, Karen Watson, addressed the Board with a few projects they wish to pursue. The Board consented to the perennial & rhubarb plantings on Library property, a Christmas tree in the Memorial Garden to be bird-friendly adorned, and informed the Board of their Blue Star Memorial plans for Memorial Park.

Clerk - Dayle Barra

Abstract #05 Funds: General $12914.61, Water $1769.29, Sewer $6653.09, Cemetery $274.40; Total: $21611.39. Motion to approve Abstract #05 made by Trustee O’Connor, 2nd by Trustee Pierson - all voted yes.
The Board approved the return of RS Youth Ministry Spring Park deposit.
The Board approved bandstand use for the Summer Car Cruise In event to house their sound system.
Fire Department report given to each elected official.

Treasurer – Donna Wells

Profit & Loss and Balance Sheet given to each elected Official.
Resolution to loan H Fund (sewer) an amount not to exceed $20,000.00 from General Fund A made by Trustee Pierson, 2nd by Trustee Patrick – all voted yes.
Resolution to approve a credit of $5814.52 on w/s account #49950 from erroneous charges in 2008 made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.
AUD filed July 31st, 2012.

Mayor Frohne- In the continued effort to streamline the Spring Park application/walkthrough processes and deposit returns, a motion to allow Mayor to sign off on applications if all is within normal parameters and the Clerk to return deposits if walkthrough checklist is signed off by both the sponsoring party and village representative made by Trustee Patrick, 2nd by Trustee O’Connor – all voted yes.

Motion to pay new trainee for W/WWTP $11/hr made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes except Trustee Patrick, who voted no. Trainee is to spend 25% of his scheduled work hours at the Water Treatment Plant.

Motion to promote Doug Bordinger to W/WW Plant Operator Trainee effective August 16, 2012 made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.

Motion to stipulate that Doug Bordinger must agree to secure licensure (at least one) for the W/WW Plants as part of his promotion acceptance for the Operator Trainee position within three (3) years made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.

Motion to hire a Crossing Guard made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.

Motion to hire a Crossing Guard at $10/hr made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes except Trustee Patrick, who voted no.

Trustee Moshier – Initiated some discussion on Expressmart.

Trustee Patrick – At the request of the business owner, DPW Supervisor Jim Malinowski will go over to the Pizzeria to look at a potential drain issue to ascertain whether it is on Village easement or private property.

Trustee Pierson – Inquired about seeking members for ZBA.

Motion to adjourn meeting at 7:40pm made Trustee Pierson, 2nd by Trustee O’Connor – all voted yes.

Respectfully submitted,

Dayle Barra, Village Clerk

Thursday, August 16, 2012

July 25, 2012

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

July 25, 2012 in the Public Library Memorial Room

Meeting to order by the Mayor at 5:00pm.

Public body present: Cindy Klemm

Motion to waive the reading and to approve the July 10, 2012 Board Meeting minutes made by Trustee O’Connor, 2nd by Trustee Patrick. Trustees Patrick, Moshier, O’Connor and Mayor Frohne all voted yes. Trustee Pierson abstained. Motion carried.

Motion to waive the reading and to approve the July 16th, 2012 Special Meeting minutes made by Trustee O’Connor, 2nd by Trustee Pierson. Trustees Patrick, Moshier, O’Connor, Pierson and Mayor Frohne all voted yes. Motion carried.

Zoning Enforcement Officer- Will go to 218 Main Street to personally relay to the property owner the ramifications that could exist if he does not remedy the Property Maintenance Code violations served to him.

Clerk - Dayle Barra

Abstract #04 Funds: General $5580.61, Water $2555.11, Sewer $16211.78, Capitol Projects $42885.00; Total: $67416.98. Motion to approve Abstract #04 made by Trustee O’Connor, 2nd by Trustee Pierson - all voted yes.
Clerk informed the Board receipt of the Vet’s Club 30-day Advance Notice Form for Liquor License renewal. The Board had no objections. Trustee Pierson abstained.
Fire Department handout given to each elected official.

Treasurer – Donna Wells

Profit & Loss and Balance Sheet given to each elected Official.
Resolution to establish new line G9050.8 Unemployment and transfer $5000.00 from G8130.4 Sewage Treatment & Disposal to new line made by Trustee Pierson, 2nd by Trustee Patrick – all voted yes.
Resolution to approve 10.3% increase CDPHP Employee Health Insurance renewal made by Trustee Pierson, 2nd by Trustee O’Connor- all voted yes.
Resolution to authorize Treasurer as signor on Bank of America CD made by Trustee Pierson, 2nd by Trustee O’Connor- all voted yes.
Resolution to approve Fred Clements $50.00 for open/close of Spring Park 7/18 made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes except Trustee Patrick, who voted no.
Resolution to authorize removal of $140.00 from 2008/2009 W/S special fees made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.

Trustee Patrick- Shared with the Board the staining done in Spring Park by means of the Garden Club. Mr. Gary Parese did a great job.

Motion to adjourn meeting at 5:20pm made Trustee Pierson, 2nd by Trustee O’Connor – all voted yes.

Respectfully submitted,

Dayle Barra, Village Clerk

Thursday, August 2, 2012

July 10, 2012

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

July 10, 2012 in the Public Library Memorial Room

Meeting to order by the Mayor at 6:00pm.

Motion to waive the reading and to approve the June 27th, 2012 Board Meeting minutes made by Trustee O’Connor, 2nd by Trustee Moshier. Trustees Patrick, Moshier, O’Connor and Mayor Frohne all voted yes. Motion carried.

Dog Control Officer- Gave a court appearance ticket to the owner of a dog that was persistently barking.

Zoning Enforcement Officer- Was given updated ‘Notice to Remedy’ forms with proper Code numbers for future mailings. The Mayor asked for an update on the complaints against open burning in the Village. He was also asked about the property at 67 Monticello Street where residents are complaining about 3ft tall weeds and grass that is not getting mowed there. Doug told the Board he went by the property and it was mowed.

Motion to approve the audit of Justice Brykailo’s books made by Trustee O’Connor, 2nd by Trustee Moshier. Trustees Patrick, Moshier, O’Connor and Mayor Frohne all voted yes. Motion carried.

Clerk - Dayle Barra

Abstract #03 Funds: General $4467.54, Water $1381.45, Sewer $1318.20, Cemetery $1024.15, Capitol Projects $110000.00; Total: $118191.34. Motion to approve Abstract #03 made by Trustee O’Connor, 2nd by Trustee Moshier - all voted yes.
Total fees taken in June $54.00.
Total taxes collected, to date, reported as $500963.65.
Fire Department Report given to each elected official.

Treasurer – Donna Wells

Motion to accept water/sewer payments without penalty at the Village Office through July 25th as they were received 5 days late by residents made by Trustee O’Connor, 2nd by Trustee Moshier – all voted yes.
Resolution to loan the project the money to repay the BAN of $110000.00 an amount of which the village needs to loan is $37350.78 made by Trustee O’Connor, 2nd by Trustee Moshier- all voted yes.
Resolution to accept Don Butler’s offer to paint the trooper barracks for $3835.70 made by Trustee Patrick, 2nd by Trustee O’Connor- all voted yes.

Mayor Frohne- Asked the Board if they wanted to rescind the motion requiring employees to wear work shirts with their names on them as previously declared. The Board agreed they did not want to rescind the motion.

Trustee Patrick- Asked the Board if the Memorial Room wall by the Library door and the room by Alice’s desk be painted. The Board instructed the Clerk to get estimates for the project.

Motion to go into an Executive Session for possible litigation at 6:37 made Trustee Moshier, 2nd by Trustee Patrick – all voted yes. Motion to adjourn the Executive Session at 6:53 made Trustee Moshier, 2nd by Trustee Patrick – all voted yes.

Motion to go into an Executive Session for personnel discipline at 6:53 made Trustee Moshier, 2nd by Trustee Patrick – all voted yes. Motion to adjourn the Executive Session made Trustee Moshier, 2nd by Trustee Patrick – all voted yes.

Respectfully submitted,
Dayle Barra, Village Clerk

July 16, 2012, Special Meeting

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES SPECIAL MEETING MINUTES

July 16, 2012 in the Village Office.

Meeting to order by the Mayor at 12:05pm.

Resolution to accept Lamont’s amendment on 5B for $42500.00 made by Trustee O’Connor, 2nd by Trustee Pierson. Trustees Pierson, Moshier, O’Connor and Mayor Frohne all voted yes. Motion carried.

Resolution to loan H Fund $42675.00 from General Fund made by Trustee O’Connor, 2nd by Trustee Pierson. Trustees Pierson, Moshier, O’Connor and Mayor Frohne all voted yes. Motion carried.

Motion to adjourn meeting at 12:09 made Trustee O’Connor, 2nd by Trustee Pierson, 2nd– all voted yes.

Respectfully submitted,

Dayle Barra, Village Clerk

June 27, 2012

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

June 27, 2012 @ in the Public Library Memorial Room

Meeting to order by the Mayor at 5:03pm.

Motion to waive the reading and to approve the June 12th, 2012 Board Meeting minutes made by Trustee O’Connor, 2nd by Trustee Pierson. Trustees Pierson, Patrick, Moshier, O’Connor and Mayor Frohne all voted yes. Motion carried.

Zoning Enforcement Officer- Reported property owner at 218 Main Street refused mowing staff that were sent to remedy overgrowth on property. The grass remains not mowed and, as a result, the Village will consult with their attorney for guidance as to how to proceed.

Special Business: Treasurer gave handout to Trustees detailing EFC loan repayment for sewer project.

Clerk - Dayle Barra

Abstract #02 Funds: General $19381.64, Water $693.07, Sewer $139065.44, Cemetery $361.30, Trust & Agency $184.48; Capitol Projects $122.50; Total: $159808.43. Motion to approve Abstract #02 made by Trustee O’Connor, 2nd by Trustee Pierson - all voted yes.
Motion to approve correction to Abstract #1 made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes, except Trustee Patrick, who abstained.
The Board was given the Chamber of Commerce summer concert schedule.

Treasurer – Donna Wells

Profit & Loss and Balance Sheet distributed.
Motion to accept property tax payments without penalty at the Village Office Monday, July 2nd made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.
Treasurer provided Policy handouts to Board members for future use.
Resolution to allocate $59800.00 from G230.1 Misc. Reserve toward EFC loan payment made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.
Resolution to transfer $77800.00 from General Fund to Sewer Fund made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.

Mayor Frohne- Requested follow up on the clean out of the culvert near Eggleston property near Johnson Street extension.

Motion to accept ‘Violence in the Workplace’ and ‘Drug Free Workplace’ policies made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.

Trustee Moshier- Followed up with Tom Shypski on whether he would like to wear the leased work shirts or return them to the company to cease monthly payments of them. Perhaps ID badges could be an option at some point.

Trustee Patrick- Will relocate the project sign in the Park as it is faded, torn, and weathered.

Motion to adjourn meeting at 5:50pm made Trustee Moshier, 2nd by Trustee O’Connor, 2nd– all voted yes.

Respectfully submitted,
Dayle Barra, Village Clerk