May 8, 2012

VILLAGE OF RICHFIELD SPRINGS PUBLIC HEARING AND

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

May 8, 2012 @ 6:00pm in the Public Library Memorial Room

Elected Officers:  Mayor Frohne, Trustees O’Connor, Moshier, Patrick, and Pierson
Appointed Officers:     Clerk – Dayle A. Barra      Treasurer – Donna Wells
Present: Mayor Frohne, Trustee O’Connor, Trustee Pierson, Trustee Patrick and Trustee Moshier.

Sewer Rate Public Hearing speakers included Mr. Alexander Shields, Mrs. Barbara Shields, and Mr. Ken Dreis.

Motion to adjourn Public Hearing on Sewer Rate at 6:06 made by Trustee Pierson, 2nd by Trustee Moshier. Trustees Moshier, O’Connor, Pierson, and Mayor Frohne all voted yes. Motion carried.

Motion to waive the reading and to approve the April 25th, 2012 Board Meeting minutes made by Trustee O’Connor, 2nd by Trustee Pierson. Trustees, Moshier, O’Connor, Pierson, Patrick, and Mayor Frohne all voted yes. Motion carried.

Zoning Enforcement Officer- Doug Bordinger – not present.

Dog Control Officer- Mark Yerdon reported to the Board latest activity which included taking a dog at large to the Herkimer County Humane Society. It is imperative that measures be taken to locate dog owner to avoid any unnecessary expenses.

Resolution to pass the 10% water/sewer rate increase made by Trustee Pierson, 2nd by Trustee Moshier- all voted yes except Trustee Patrick, who voted no.

Clerk - Dayle Barra

• Abstract #22 Funds: General $7131.84, Water $3996.93, Sewer $5599.88, Cemetery $1021.49, Total: $17750.14. Motion to approve Abstract #22 made by Trustee Patrick, 2nd by Trustee Pierson - all voted yes.
• Abstract #21 General Fund reported as $5406.89 s/b $3711.42 & Cemetery Fund reported as $915.36 s/b $874.93. Total reported as $12800.11 s/b $11064.21. Motion to approve amended Abstract #2 made by Trustee Pierson, 2nd by Trustee Patrick - all voted yes.
• April 2012 total clerk fees received $77.00 – check issued to Treasurer for that amount.
• The Garden Club may use Library grounds for their annual perennial/bake sale.
• Motion to approve Spring Park amended use for Pride Days to include August 7-9 with no utilities made by Trustee Pierson, 2nd by Trustee O’Connor - all voted yes.
• Motion to approve Worksite Sponsor Agreement between Otsego County Social Services Department and the Village Department of Public works for  made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.
• Fire Department Report given to each elected official.

Treasurer – Donna Wells

• Resolution to approve the transfer of $12000.00 from G8230.4 Sewage Treatment/Disp Expense Account to G230.1 New Repair Reserve made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.
• Resolution to approve the transfer of $20000.00 from A9950.0 Capital Reserve Account to A230.1 DPW Reserve Account made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.
• Resolution to approve the transfer of $3500.00 from A1990.4 Contingency Account to A3410.4 Fire Department Account made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.
• Treasurer discussed the Project Loan with the Board.

Mayor Frohne- Discussed the Fire Department expenditures and budgets. Any purchase needing Board Approval must be documented, as per Procurement Policy, and to include approvals made at Board Meetings for tracking purposes.
The Mayor wants to continue to make the Spring Park use application process and approval less complicated. Discussion followed.

Trustee Pierson- Discussed the need to deter sidewalk parking in the Village as it is a constant on certain streets including Canadarago Street and River Street. The Zoning Enforcement Officer will get involved in that. Trustee Patrick will speak with Doug Bordinger.

Trustee Pierson also discussed the need for repair to the Water Treatment Plant fountain. Discussion followed with shared ideas.

Lastly, the sidewalk project to the west side of Lake Street needs to move forward. Motion to move forward with the submitted Request for Proposal on the sidewalk enhancement engineering specifications made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.

Trustee Moshier- Inquired about the Village Website and the inclusion of the revised Village Code. Mayor Frohne will work on getting that online.

Trustee O’Connor-Asked if the American Legion is all set with their Memorial Day Parade. Trustee Pierson confirmed.

Trustee O’Connor discussed whether adequate coverage was available to allow WWTP operator, Chris Butler, to take his remaining vacation time by the end of this fiscal year.

Motion to allow a one-time payment in lieu of any unused vacation days by May 31st to Chris Butler made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes except Trustee Patrick who voted no.

Trustee Patrick- Will invite the Library Board to the June 12th Board Meeting for discussion on the Library Building, if they so desire.

Discussed the Eggleston letter sent to the Board regarding possible clogged culverts on Dow Street. Trustee Patrick said Jim Malinowski will look into this situation.

Motion to commence an Executive Session regarding Personnel issues at 7:52pm made by Trustee O’Connor, 2nd by Trustee Pierson.

Motion to adjourn 7:52pm made by Trustee O’Connor, 2nd by Trustee Pierson.

Motion to adjourn the Executive Session made by Trustee O’Connor, 2nd by Trustee Pierson.

Respectfully submitted,
Dayle Barra, Village Clerk

April 25, 2012

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

April 25, 2012 @ 5:00pm in the Public Library Memorial Room

Elected Officers:  Mayor Frohne, Trustees O’Connor, Moshier, Patrick, and Pierson
Appointed Officers:     Clerk – Dayle A. Barra      Treasurer – Donna Wells
Present: Mayor Frohne, Trustee O’Connor, Trustee Pierson, Trustee Patrick and Trustee Moshier.  

Motion to waive the reading and to approve the April 10th, 2012 Board Meeting minutes made by Trustee Pierson, 2nd by Trustee O’Connor. Trustees, Moshier, O’Connor, Pierson, and Mayor Frohne all voted yes. Trustee Patrick abstained as he was not present at the last meeting. Motion carried.

Privilege of the Floor:    Village residents Carla and Fred Eckler addressed the Board asking if the Mayor would proclaim May 11, 2012 “Paint the Town Purple” day to bring awareness to the American Cancer Society and to encourage village residents and merchants to decorate homes or business and/or wear purple that day. The American Cancer Society designates the color purple as the color of hope. The Mayor consented.

Resolution to adopt the 2012-2013 Budget made by Trustee Pierson, 2nd by Trustee Patrick- all voted yes.

Clerk - Dayle Barra

• Abstract #21 Funds: General $5406.89, Water $2801.62, Sewer $3491.76, Cemetery $915.36, Trust & Agency $184.48 Total: $12800.11. Motion to approve Abstract #21 made by Trustee Patrick, 2nd by Trustee Pierson - all voted yes.
• Motion to approve Spring Park use by RS Chamber of Commerce for concerts July 11 & 25 and August 1st & 22  with the fees waived to include utilities and possible bandstand use made by Trustee Pierson, 2nd by Trustee O’Connor - all voted yes.
• Motion to approve Fire Chief Thomas Hallock, 1st Assistant Douglas Brooks, & 2nd Assistant Mark Elderkin made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.
• Letter of resignation from Zoning Board of Appeals member William Juteau received and read to Board by clerk.

Treasurer – Donna Wells

• Resolution to approve the transfer of $5000.00 from A9901.03 to L5031 made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.

Mayor Frohne- Discussed the need for ZBA members as well as putting an Employee Policy in place in the near future.  Motion to pay Robert Graepel the 3 days of holiday pay that he didn’t take prior to his employment termination made by Trustee O’Connor, 2nd by Trustee Patrick – all voted yes.

Trustee Moshier- Visited the Water Treatment Plant where Tom Shypski gave a tour of the facility. She was very impressed with the plant.

Trustee Patrick- Wanted to remind department heads to adhere to the Procurement Policy in place. Wanted to recap Spring Park fees and policies from last meeting. Discussion followed. Motion to approve the decrease in the Spring Park bandstand fee to $25 per hour made by Trustee Pierson, 2nd by Trustee Patrick – all voted yes.

Trustee Pierson- Complemented the Cemetery grounds and landscape. Very impressed on what he saw while participating in carrying out a Full Military Honors burial last week.

Motion to adjourn Board Meeting at 5:44 pm made by Trustee Pierson, 2nd by Trustee O’Connor - motion carried.

Respectfully submitted,
Dayle Barra, Village Clerk

April 10, 2012

VILLAGE OF RICHFIELD SPRINGS

TENTATIVE BUDGET PUBLIC HEARING &

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

April 10, 2012 @ 6:00pm in the Public Library Memorial Room

Elected Officers:  Mayor Frohne, Trustees O’Connor, Moshier, Patrick, and Pierson
Appointed Officers:     Clerk – Dayle A. Barra      Treasurer – Donna Wells
Present: Mayor Frohne, Trustee O’Connor, Trustee Pierson, and Trustee Moshier. Trustee Patrick not present.

Motion to adjourn Public Hearing on Tentative Budget 2012-2013 at 6:03 made by Trustee Pierson, 2nd by Trustee Moshier. Trustees Moshier, O’Connor, Pierson, and Mayor Frohne all voted yes. Motion carried.

Motion to waive the reading and to approve the March 28th, 2012 Board Meeting minutes made by Trustee Pierson, 2nd by Trustee O’Connor. Trustees Moshier, O’Connor, Pierson, and Mayor Frohne all voted yes. Motion carried.

Motion to waive the reading and to approve the April 2nd, 2012 Organizational Meeting minutes made by Trustee O’Connor, 2nd by Trustee Pierson. Trustees Moshier, O’Connor, Pierson, and Mayor Frohne all voted yes. Motion carried.

Dog Control Officer – Mark Yerdon had nothing new to report. He does carry bags to give to walkers and informs them of the potential $250 fine they are subject to if they fail to pick up after their dogs while on any public area.

Resolution to amend the 2012-2013 Tentative Budget made by Trustee O’Connor,  2nd by Trustee Pierson -  all voted yes. Motion carried.  Amended as follows:
            $500.00 from Budget line item A1010.1 Trustee Personal Services to A1990.5              Contingency Account.

Carol Simpson from the Church of Christ Uniting and President of the Friendship Guild addressed the Board on several items regarding Spring Park use. Motion to approve 6:30 am set up time for the Craft Fair on June 9th, 2012 made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.

Motion to approve the revised Spring Park application and accompanying Inspection checklist as well as to establish a $50 flat fee pay rate if employee is needed to cover event opening/closing made by Trustee O’Connor, 2nd by Trustee Pierson. Trustees Moshier, O’Connor, Pierson, and Mayor Frohne all voted yes.

Clerk-Dayle Barra

• Abstract #20 Funds: General $6157.21, Water $4979.99, Sewer $1334.90, Cemetery $177.24 Total: $12649.34. Motion to approve Abstract #20 made by Trustee Pierson, 2nd by Trustee Moshier - all voted yes.
• Motion to approve Spring Park use by RS Community Center for the Pride Days August 10th, 11th, & 12th for $125 per day to include all utilities upon submittal of the new approved application made by Trustee Pierson, 2nd by Trustee O’Connor - all voted yes.
• Motion to allow the Rotary Club the use of our Office parking lot on August 11th for their annual sale made by Trustee Pierson, 2nd by Trustee O’Connor - all voted yes.

Treasurer – Donna Wells

• Resolution to approve $100 administration fee for water/sewer relevy made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.
• Resolution to approve w/s penalty late fee of 5% made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.
• Resolution to approve the following transfers made by Trustee O’Connor, 2nd by Trustee Moshier- all voted yes.

    $853.04 from A1990.4 Contingency account with $97.00 transferred to A1620.41 Trooper
    Barracks Contractual and &756.04 to A3410.412 Fire Department Insurance;
    $2050.00 from A5110.2 General Repairs Capital Expense to A5132.4 Garage Contractual

• Resolution to establish a Sewer repair reserve made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.
• Motion to appoint Donna Wells as Village contact representative for the MV Sustainability Planning team made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes

Mayor Frohne- Stated Public Hearing for Sewer Rates to be held May 8th at 6pm with the Board of Trustee’s regular meeting directly to follow.

Motion to commence Executive Session for Personnel reasons at 8:30 pm made by Trustee Pierson, 2nd by Trustee O’Connor – all voted yes.  

Motion to adjourn Board Meeting at 8:30 pm made by Trustee Pierson, 2nd by Trustee O’Connor - motion carried.

Motion to adjourn Executive Session made by Trustee Pierson, 2nd by Trustee O’Connor – all voted yes.

Respectfully submitted,

Dayle Barra, Village Clerk