Date: January 26, 2011
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustee O’Connor, Trustee Pierson, and Trustee Patrick, Trustee Kurkowski present.
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the Dec.29, 2010 minutes. No objections.
Motion to approve the Jan. 11, 2011 minutes made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Trustee Kurkowski abstained. Motion carried.
Special Business:
Lamont Engineers: Nick Green and Glen Simpson
Contracts 2- at site still doing work, Contract 3- not at site. Contract 4&5- J.V.Warren must be finished by Feb.4, 2011 or will be penalized.
Change order- Contract 1, G DeVincentis, Water service interference with sewer lateral installation. Price started at $107,000.00 has been worked down by Lamont to $49,477.11 at 3 hrs.
Motion to approve resolution to accept this charge of $49,477.11 to be paid to G.DeVincentis by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Motion to approve resolution of substantial completion of Contract 1- G.DeVincentis and Contract 2- Blue Heron made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Nick explained that at this time there is a contingency of $35,000.00 with all process change orders including the one tonight, not sure if it includes the Sewer Jetter or not. Nick will check on this. Also, the over/ under amounts anticipated to be in the range of $160,000.00, this will be brought to the next board meeting. This will be added back into the contingency amounts.
The concern about the excessive water at the sewer treatment plant is assumed this was from the Elm St. water break.
The budget for Lamont is now over the construction administrative budget and at the next meeting an addendum to the engineering agreement will be presented to the board to see if there is a possibility of putting more money into the budget to finish up contract closeouts documents, etc.
Blue Heron told Nick that as of Friday, 2/4/2011, they should be done with everything they can do until next spring.
Glen said the gratings that Randy Ott ordered all pre-cut were all wrong and new ones had to be ordered. The new ones will be cut to fit at the plant. This will be of no extra charge to the village.
Public Comment:
Ken Dreis spoke to the board about a phone call and later a letter he received from a woman in Colorado who was upset about the response she received from the village treasurer when she called about information regarding the food bank. This letter was passed out to all board members and he asked Mayor Frohne to respond back to this person in regards to this letter. He then went on to say what an important service this is to the village and surrounding areas. He then asked if they could draw up a sign about the food bank and place where the public can see it. The treasurer suggested that flyers be made and put in the village office for anyone who is interested.
Clerk – Diane Blackwell
Abstract #16- General Fund- $7,630.77, Water Fund - $6,321.81, Sewer Fund - $7,892.91, Trust and Agency - $247.92. Total: $22,093.41.
Motion to approve abstract #16 made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Correction was made on Abstract #15 – Sewer fund was reported as $14,335.17, s/b $13,819.17.
Treasurer – Donna Wells: Brought to the board’s attention the problem with the pipes freezing in the Library building on 1/24/2011 causing a problem with the boiler system. When the boiler was put in, it was not mentioned to us about putting antifreeze in the system to prevent the pipes from freezing. We asked the service man to get an installation price for 40 gals. of boiler anti-freeze, all misc. parts and labor included. The cost would be $1450.00, with ½ down and the balance paid upon completion. After discussion, a motion was made to make a resolution to approve the purchase of anti-freeze to be put in the boiler system, all miscellaneous parts and labor, at a cost of $1450.00 made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Motion made to make a resolution to approve an interfund transfer from A9901.03 to L5031 Library fund of $3000.00 made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Donna also asked the board about checking into a hot water on demand system for the Library building. After discussion, they approved for her to get estimates on what would be better way to go with natural gas.
Received a letter from the auditor for Donna to sign, suggestions to make corrections need to the internal control. She will keep the board posted on this.
Responded to the letter received and brought in by Mr. Dreis.
One more thing, the federal law has changed as for the bank account fees covered under the FDIC, back to $250,000.00, she is writing two checks on the money market and putting it back into NBT so it is under $250,000.00.
Mayor Frohne:
General Codes Review- started on page 5 and worked through page 22. Next group will be reviewed at the last meeting of the month in February.
Trustee Kurkowski:
Had a snowmobile person approach him in a store and was very rude about the village board discussing closing the streets to the snowmobiles. He also received a phone call from a man who did not identify himself but told Trustee Kurkowski that he was almost run over by a snowmobile in front of the Post Office.
He is very concerned about the steps on the gazebo in Spring Park; the Chamber of Commerce is raising money to have it restored, and the stairs have a very steep incline with no hand rails. He would like to have the board set standards and limitations for the use of the gazebo to prevent someone from getting hurt.
Trustee O’Connor:
Reported that the sewer plant is still a mess. He asked all the board members to go to the sewer plant and talk to Chris and check out what has been done. Also that the water plant has suffered many repair problems lately. The plant is 14 years old and parts are breaking down. A monthly report from Tom and Chris for the Water Plant and the WWTP was given to all board members.
Trustee Pierson:
Asked why salt and sand has to be put in the procurement policy book for approval when it is in the budget? It was explained this is a one time purchase and it is not on a county contract like the fuel purchases are. The sand and salt is not put out on bid like the fuel is. Therefore, anything from $1000.00-$5000.00 must have prior board approval and two (2) estimates.
The 550 truck at the DPW, Jim Malinowski got a quote from Skinner and Damulis for $31,000.00. He is expecting another quote from another company.
Trustee Pierson also read a note from Jim Malinowski listing what he would want to replace the F-800 for plowing; this truck is constantly breaking down and needing work done on it. This letter attached to minutes. Mayor Frohne will be sending out letters to each dept.head asking them to put down what they will need with next years budget.
Also asked if we had received the letter from the Richfield Springs School Board in regards to the need of the crossing guard at lunch time. Was told we have not received it at this time.
Trustee Patrick:
Had a meeting with Trustee Pierson and Jim Malinowski and expressed their concerns about cross training with the zoning person. One discussion was to put the zoning person on more hours of zoning work, and putting a man from the sewer plant to DPW, and Jim make the decision from day to day as to if he wants an extra man at the water, sewer or DPW. This would free up zoning officer to do more zoning work because Jim would have one man from the DPW to do crossing guard in the morning, with the exception of snow storm days. Another idea was to have the zoning man work crossing guard for 5 days per week which would be 5 hrs. in the afternoon and this would free him up to do 15 hrs. of work on the zoning work.
Trustee Kurkowski asked if Bob Graepel has moved any further on getting his sewer license. The answer is no, not yet. Mayor Frohne has spoken to him about this.
Motion to adjourn made by Trustee O’Connor, 2nd.by Trustee Kurkowski, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 8:30 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
