Date: February 8, 2011
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustee O’Connor, Trustee Pierson, and Trustee Patrick, Trustee Kurkowski present.
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the Jan. 26, 2011 minutes. No objections.
Motion to approve the Jan. 26, 2011 minutes made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Special Business:
Lamont Engineers: Nick Green and Glen Simpson
Glen- Contract 5 – J.V.Warren is working on the louvers and fans in the pre-treatment bldg. and coordinating with Stilsing to get the electric in. Contract 2 – Blue Heron, was working on the bench walls and 2 manholes but the flows were too high, and was told to not do until the flows were down. Once the bench walls are completed, a vacuum test will be done.
Change order for Contract 1 - over and under change order for completed bid items. Amount under by $164,575.46.
Motion to approve the resolution to accept the change order for Contract 1, G.DeVincentis Co. for the amount of $164,575.46 made by Trustee O’Connor, 2nd by Trustee Pierson, Trustee O’Connor-yes, Trustee Pierson-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes.
Donna asked Glen about the fan being put in the wrong location and Glen explained that Lamont takes responsibility for this and will correct the problem.
Motion to approve the resolution for Change order #5, Contract #2, Blue Heron, with addendum attached for time extension to not be approved on WWTP project made by Trustee O’Connor, 2nd by Trustee Pierson, Trustee O’Connor-yes, Trustee Pierson-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes.
Nick- decided to wait until contract 5 is completely done to present to the board an engineering amendment so they would have a better idea of where they are with the budget. He also passed out an explanation of the bill for the SPDES Permit Required Reports. SPDES report has been completed. Actual cost to was $35,000.00. The cost to the village is $13,944.87.
Mayor Frohne then asked Nick Green about Express Mart, regarding a previous discussion, was wondering if Mike Harrington had any ideas of what could be done to solve the odor problem. He said Mike Harrington said nothing other than cleaning out the grease traps and vents. The sizing of the equipment might possibly too small for what they thought the usage would be. Nick asked for a copy of the tests results to be sent to him.
Tom Hallock – Fire Chief
Tom stated that the fire dept voted to purchase a new ambulance. There is $103,024.09 in the fire department reserve account. They decided to take money out of the reserve and put down on ambulance, along with the trade in value of the current ambulance and then take the balance out of the treasury. This has to be put out on bid because any amount over $35,000.00 must be put out for bid. A discussion took place about the fire dept. forming a fire district.
A man from a heating company took serial numbers from furnaces in the fire hall, and will check to see if it can be changed to natural gas. He will also price heaters for the fire hall that hang from the ceiling. The fire hall is now being heated by kerosene.
The Russian man is still painting the inside of the fire hall.
Mayor Frohne asked Tom to meet with him on the 23rd. of February to discuss what is needed for next year’s budget.
Public Comment:
Clerk – Diane Blackwell
Abstract #17- General Fund- $8,865.28, Water Fund - $2,855.60, Sewer Fund - $14,014.60,
Trust and Agency $64.96, Capitol Projects- $72,237.83. Total: $98,038.27.
Motion to approve abstract #17 made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Correction was made on Abstract #16 – Sewer fund s/b $7,846.99, water fund s/b $6,275.89 and Trust and Agency s/b $670.16.
Clerks report for month of January 2011 – clerk fees taken in - $29.00, registrar fees taken in - $32.00. Check given to treasurer for $61.00.
Clerk received an e-mail which was passed out to all members regarding the Spring Park. Lynae Wyckoff from Cullen Rd. Richfield Springs wrote to ask if she could have the board’s permission to pursue grant opportunities and/or private donations including fundraisers to give the playground in the park a facelift. She feels very strongly about seeing the project through or at least exploring the possibilities. After discussion, was agreed by each member to give the ok for Ms. Wyckoff to proceed and see what she can find out.
Treasurer – Donna Wells:
James Jordan had a water break at 108 Main St. and asked if the sewer portion of the water/sewer bill could be adjusted being that the water did not go into the sewer. A motion was made to adjust his bill and take the $927.76 off the sewer amount due. Motion to approve the adjustment on James Jordan’s water/sewer bill of $927.76 on the sewer amount only made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Donna brought to the boards attention that the Cinta’s uniform contract is up for renewal in March 2011. There have been a lot of problems with this company and Donna asked for permission to change to a new uniform company being that the DPW men prefer to continue with the uniforms. After discussion, it was agreed by all members to search for a new company for the men’s uniforms.
Jim Malinowski spoke to Donna on 2/8/2011 and informed her the sand supply for the roads is getting very low. He needs to order 150 ton more from Barrett Paving, Co. An estimated cost for this would be $2500.00.
Motion made to approve the resolution for the purchase of 150 ton of sand for the DPW from Barrett Paving Co. for and estimated cost of $2500.00 made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee O’Connor – yes, Trustee Pierson – yes, Trustee Patrick –yes, Trustee Kurkowski – yes, and Mayor Frohne – yes.
Tom Shypski spoke to Donna about the need to purchase an air compressor tank for the water plant. The present tank has a stress crack in it.
Motion to approve the resolution for the purchase of an air compressor tank for the Water Plant for an estimated cost of $1500.00, not to exceed $2000.00 made by Trustee Pierson, 2nd. by Trustee Kurkowski, Trustee O’Connor – yes, Trustee Pierson – yes, Trustee Patrick – yes, Trustee Kurkowski – yes, and Mayor Frohne – yes.
Donna passed out the Balance Sheet as of January 31, 2011, and the Profit and Loss Budget vs. Actual from June 2010 through January 2011.
Three transfers need to be done:
1) From FX8389.4 Equip/Vehicle Repair - $1000.00
To: FX8340.1 Transmission/Distribution Lines Personal Service
2) From A9050.8 Unemployment Insurance - $280.95
To: A9040.8 Workers Comp.
3) From A1990.4 Contingent Account - $500.00
To: A1110.4 Justice Contractual
Motion to approve the resolution for all 3 transfers made by Trustee Patrick, 2nd.by Trustee Pierson, Trustee O’Connor – yes, Trustee Pierson – yes, Trustee Patrick – yes, Trustee Kurkowski –yes, and
Mayor Frohne – yes.
Donna explained to the board that the Village Attorney advised to hold the money back from Blue Heron until the payment to Koester of $11,000.00 is paid or a letter indemnifying the village is received.
Donna also informed the board that a letter will be coming from the state regarding the state grant with the approval from the budget modification paying $10,000.00 for the chimney work and the balance will be used for painting the trim of the library building.
Mayor Frohne:
A letter was received from Brad Smith, the President of the Richfield Springs School Board stating they feel it is not necessary for the village to have a crossing guard for the noon time. Mayor Frohne will inform Doug Bordinger of this change. This will free up 1 ½ hrs. for Doug to do more zone enforcement work each day.
The attorney for the village informed the Mayor that the zone enforcement officer can not give parking tickets.
There are still a lot of water meters to be put in individual residences. Mayor Frohne will get the list from Donna and will do a work order for them to be done. The other matter the Mayor had a concern about was the maintenance work that is being done. He feels this should be done on regular hours, not overtime. The board agreed with hm. Mayor Frohne will speak to Bob about this.
Trustee O’Connor: Nothing new at this time.
Trustee Pierson:
Has been given bid specks from Jim Malinowski for the 550 truck for the DPW, from Skinner and Damillus and Wayne’s Welding from Yorkville.
Motion to approve the specks to go out on bid made from Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Trustee Patrick:
Reported on the library board meeting that was held on Feb. 7th, 2011. They elected new officers; Mike Marmet replaced William Taber as president, and Marge Woodrow was elected as trustee. Also discussed at the library board meeting were the work orders that are to come through the village office. The work that has been done by Bob on the kitchen ceiling is coming along nicely and a work order has been put in for snow removal on the flat roof of the library building.
Trustee Patrick feels that it is time to eliminate the testing at Express Mart (ReRob) and a request a permanent solution. He feels the fine is just a passive way of ReRob to just continue on the same as it has been for the past few years. It was discussed that the fines be raised progressively each month from $250.00 that it is now, until they take care of the problem. After a long discussion, Mayor Frohne asked the board if they agreed for him to ask the village attorney to draw up a letter to ReRob for a course of action to a permanent solution. Motion was made to have Attorney Merzig write a letter requesting a permanent solution to the problem made by Trustee Patrick, 2nd. by Trustee Pierson, Trustee O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Trustee Patrick also wants it clear that he feels the water meters should be installed in all properties that have not had one put in as soon as possible.
The other issue Trustee Patrick wanted to discuss was the manpower and the number of hours needed for the village employees. He feels the employees could be utilized more efficiently by cross training.
Trustee Kurkowski: Nothing at this time.
Motion to go into executive session concerning personnel matters made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Motion to come out of executive session made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Motion to adjourn made by Trustee O’Connor, 2nd.by Trustee Kurkowski, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 8:30 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
