Date: November 24, 2010
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers: Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustees Patrick, O’Connor, present. Trustee Pierson absent, Trustee Kurkowski, late.
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the November 9th, 2010 minutes. No objections.
Motion to approve the Oct. 27, 2010 minutes made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick and Mayor Frohne voted yes. Motion carried.
Special Business:
Lamont Engineers:
Chris Y.- here for Glen this week.
The Blue Heron Co.has finished the sand on reed beds, installed the reeds, stacking deliveries of blocks for reed bed, working on pre-treatment building and finished the framing, FRP siding and roofing is on, and the electrician can now wire the building, which is scheduled for Monday, Nov. 29th to do this.
J.V. Warren Co, has done the plumbing in the bathroom and put the new sink in, hung the heater in the filter room, moved old propane tank into new location, problem with regulator so Paraco had to be called for service call, because with everything unhooked there is no heat in building. Was repaired before the end of the day. With the new regulator the heating should be more efficient and less costly. Colors for the louvers and exhaust fans and dampers were picked by the village and it is a ten day time frame before they would be shipped.
The roof on the clarifier has about 20% left to be finished. They were short two panels and this held up the process.
J.V.Waren will not have the fans and louvers done at the time of the substantial completion date.
Blue Heron has 3 items to complete: 1) the start of the automatic bar screen, Dec. 2nd. ,2) start up the pump that will pump to the reed beds, 3) the installation of the stainless steel airline.
Also painting the process room floor that was an add alt on a change order needs to be done.
Substantial completion date is November 26, 2010. Donna has been in touch with the village attorney about how to handle the fines to any company who has not met the substantial completion date.
Nick Green presented a change order for Contract 5 to the board: 3 items on this change order: 1) flu vents out of the heaters were larger than 3”, had to be expanded to 4”, 2) the valves to the heaters were bad, 3) installing the instantaneous water heater. Total amount for this change order is $2,667.05.
Motion made to adopt a resolution to accept the change order for Contract #5 at the cost of $2,667.05 to cover the flu vents, valves to heaters and install instantaneous water heater, made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
Contingency budget balance as of Nov. 24th, 2010 is $47,493.00. This is below the $55,000.00 needed for sewer jetter, $8,000.00 short. Chris reviewed Glens over/under report, when he zeroed up projected numbers out and put in all total numbers to date, come up with $180,000.00 good to the village, plus the $47,493.00. Chris and Nick will talk with Glen to get more of an exact number.
Chris passed out a report to the board members concerning the number that was negotiated with the G.DeVincentis contractor. $107,000.00, their claim is they had conflict with existing water services in the same trench as the sewer laterals. They identified 36 laterals conflicts out of 100 laterals. Lamont does feel they have a legitimate claim because they should not have had to dig around water services. Based on the contract the contractor has to notify the Engineers within 30 days of a claim, 13 of the laterals are before the 30 days. So, 23 laterals are a legitimate claim. Price they had per hour and per lateral and lateral crew, submitted a cost of $811.00 per lateral crew, based on Glens notes and the negotiations, the cost came down to $623.53 per lateral crew per hour. Only thing not negotiated was the amount of hours spent on each water service conflict. On average they would install 5 laterals per day, they said they were losing 2 sewer laterals per day which is where the 3.2 hrs. figure came from. Nick wants to talk with Glen because he is the field man, then meet with Donna, Chris Y. and Glen to discuss this.
Nick reported on the SPDES reports, 3 draft reports on Chris Butlers desk at WWTP and the budget is at $18,000.00. These reports are due Dec. 1st. 2010.
Clerk – Diane Blackwell
Abstract #12- General Fund- $25,770.47, Water Fund - $33,916.47, Sewer Fund - $10,589.88, Trust and Agency - $670.16, Total: $70,946.98.
Motion to approve abstract #12 made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerk passed out report to all members of outstanding property maintenance fees for the yr. of 2010, amount of $5772.36.
Clerk asked board members to approve her to attend a grant application information session workshop on Jan. 4th. 2011 in Wampsville with no charge. Motion made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerk passed out a letter from Cub Scout Pack 114 thanking them for giving a second chance to continue having their meetings in the Boy Scout room of the village building. In return, they would like to provide a community service project for the village. The board members said they would think on this and try to come up with an answer to the scouts.
Clerk sent a letter out to 2 snowmobile clubs and 3 village businesses regarding an invitation to come to the Dec. 14, 2010 board meeting to discuss the upcoming snowmobiling season and the use of the village streets.
A request was given to the village clerk from the Lions Club for the use of the Spring Park on Dec. 18th, 2010 from 10:15-1:15 for their annual Santa Party for the children / free sleigh rides and hot dogs and hot chocolate. All members approved.
The Boy Scouts asked permission to use the parking lot at the village office to sell Christmas trees for the next 4 weekends. All members approved.
Theresa Oaks called and asked clerk to remind all village board members of the tree lighting ceremony to be held on Nov. 28, 2010 at 6:00 pm. in Spring Park.
Clerk informed the board members that now that tax collection time is over for the clerk, the $200.00 for the petty cash was put back into the general fund.
The Christmas luncheon put on by Diane and Donna will be on the 23rd. of Dec. at 12:00 in the Memorial Room. Invitations will be passed out.
Treasurer – Donna Wells
Mr. James McKee’s son, Peter McKee, would like to put a veteran’s marker on his father’s gravesite. Usually a $50.00 fee is charged for this service and the cemetery sexton puts it down. Donna asked the board if it was ok to waive this fee being that Mr. McKee left money to the Lakeview Cemetery when he passed away. The members all agreed to waive the fee.
It was brought to Donna’s attention that Theresa Oaks also known as Theresa Salon of Beauty, has been being billed as an inside user for many years and is an outside user. After discussion, was decided that this needs to be checked into further. Jim Malinowski has a copy of the signed agreement and will bring into the office for the file.
In the petty cash drawer that is used for making change for w/s payments and other payments brought into the village office, has $200.00 in it daily. Donna has asked to change the amount to $150.00 instead.
Resolution was made to approve the decrease to $150.00 to be kept in the petty cash drawer daily made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
Transfers: 1) Transfer from A9901.01 interfund transfer Water $16,000.00 to FX 5031, 2) Transfer from A3301.03 interfund transfer Library $2,000.00 to L5031.
Motion made to adopt a resolution to approve transfers by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
It was brought to the board’s attention that the Fire Dept. is not following proper procedure for spending. A voucher was put in for $3,328.85, which included 2 suits, turnout gear, as well as other equipment. This was not brought to the board for approval. After discussion, was decided that the Mayor will speak to Chief Hallock about following the procurement policy procedures which states that any purchases up to $250.00 can be done without approval, $250.00 to $1000.00 must be put in the procurement policy book and approved by 2 board members, $1000.00 - $5000.00 prior board approval and at least 2 estimates from suppliers, $5000.00 to bid limits, prior board approval and at least 3 estimates from suppliers.
The fire contract with the Town of Richfield has been approved.
The chimneys on the Library bldg. are done and look great and there is still some grant money left to paint the trim.
Mayor Frohne:
Brought to the boards attention the water leak that was found on Union St. and South St. This is outside the village line and the village needs a letter from Mike Kress for approval to proceed with a solution. The Attorney for the Village said the homeowners should be given the option to take care of this themselves or have the village make the arrangements to have the job done and bill the residents. Estimated cost was $500.00 - $700.00, but it could be more depending on what they find. After discussion, was decided that a letter will be written to the homeowners explaining the problem and what the two options for repair are. Motion was made to approve a resolution to authorize Jim Malinowski and Tom Shypski to shut off water to find out who is on the line, send a letter to each party and give them 10 days to respond, by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
Trustee Patrick:
We are still waiting for workers comp. insurance from Canadarago Electric before he can put the light up for the flag pole in front of the Village office.
Was reported that Jessie Van Court received his first check for the re-imbursement of health ins. from the village.
Trustee Patrick stopped at the Cooperstown village office and asked how they handled the property maintenance problems. He has information and will bring this back to the next meeting.
There is a lady that walks the village streets every morning and picks up the papers. Was wondering if every morning a man from DPW could travel the streets to pick up papers to keep the village looking nice. After discussion, no decision was made.
Trustee Kurkowski;
Asked if anyone has noticed the mess behind the Rudenko property on Main St.? This is in the hands of the DA at this time.
Trustee O’Connor:
Nothing at this time.
Trustee Pierson: Absent
Motion to adjourn made by Trustee O’Connor, 2nd.by Trustee Kurkowski, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 8:20 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
