Date: July 28, 2010
Time: 9:00 am
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustees Kurkowski, Patrick, O’Connor, Pierson present.
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the July 13, 2010 meeting. No objections. Motion was made to approve the July 13, 2010 minutes by Trustee Patrick, 2nd. by Trustee O’Connor, Trustees O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes. Motion carried.
Mr. Worden was present to discuss the notice he received regarding the junk and debris in front of his store at 120 Main St. It was stated that complaints have been made about the items that are left out in the front of the store and he explained he sells this stuff. He stated he has cleaned some of it up but was was told more needs to be done. Mayor Frohne said he would stop and check to make sure it is within the ordinance of the village laws.
Property Maintenance: Doug Bordinger
A list was given to all trustees and Mayor of notices sent out.
1) #013- 120 Main St. - junk and debris- has been cleaned up some, more to do. Notice sent 7/12/10.
2) #014 – 55 Lake St. – overgrowth – notice sent 7/27/10
3) #015 – 218 Main St. – overgrowth – notice sent 7/27/10
4) #016 – 241 Main St. – overgrowth – notice sent 7/27/10
5) #017 – 12 W. James St. – overgrowth – notice sent 7/27/10
6) #018 – 1 Hyde St. – overgrowth – notice sent 7/27/10
7) #019 – 19 W. James St. – overgrowth – notice sent 7/27/10
8) #020 – 9 Park St. – overgrowth – notice sent 7/27/10
Special Business:
Glen Simpson from Lamont gave an update on the project.
Change order #3- total $37,270.21
Change order #4 – add alt 1 & 2, credit to the village - $96,291.44
Change orders #5 – add alt 11 & 12. Pavement restoration for Lake St. from Rt. 20 to Canadarago and from Canadarago to Bronner St. on Lake St., including milling the roads, $54,800.00, with adjustment made in the pricing of the asphalt.
Resolution made to approve the three (3) change orders by Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes
Glen then passed out a proposal requested from G. DeVincentis & Son Co. to install a Cured-in-Place Pipe(CIPP) lining system in the existing 10” sewer main on Manley St. to include the reinstatement of three existing laterals. Cost for this would be $29,900.00. He also passed out a breakdown of the lump sum price for the Bronner St. storm sewer. This would be adding the storm crossing with the catch basins on both sides of Bronner St., this cost is $32,390.00.
Resolution made to approve both add alt made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Resolution made to approve the Change order #3 from Contract #2 for Blue Heron for $11,798.30 made by Trustee Pierson, 2nd. by Trustee Patrick, Trustees O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes.
Frank – from Lamont gave an update on the WWTP plant project. Discussed the letter from Lamont to Blue Heron Construction that stated concerns about the progress they are making. Blue Heron provided Lamont with a work schedule and it is not sufficient. They have asked for a time extension and Lamont told them no, they are not making a good faith effort to warrant an extension given. There is much work they could be doing, but are not, and because of this they are holding up the work progress of Contracts 3-5.
Frank stated that Contract #3, the electrical contract is doing a great job. He also stated there are different things that need to be replaced now, rather than later. An estimate of $10,000.00 was given.
Resolution made to approve $10,000.00 for the extra items to be fixed on the spot as needed, made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Contract #4 and Contract #5 are doing a good job.
Nick Green – Lamont Eng. – for sludge removal, only using 1 truck. Also stated that G. DeVincentis wants to start paving the streets asap. Nick asked EFC about paving the whole street if only part of the street had to be torn up for the project, they explained that it is not an eligible cost to do this, with the exception if there is construction damage to the street. Glen will ask them to sweep Lake St. but to sweep the stones away from the trenches, because the large stones are becoming a hazard. Trustee Patrick asked Glen if the road crew uses flag men when working on the streets. He answered yes when appropriate.
Nick asked about possibly getting approval for video taping when necessary, after discussion,
Motion was made to approve the engineers to video tape a trouble spot in the sewer lines with a cap of $3000.00 made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Chris Butler-WWTP
Chris wanted to express to the board and Mayor that the project is definitely making a difference in regards to the water flow. The overflow pond will not be needed as often as before.
Chris has a concern about sump pumps being drained into the sewer. The village code states that an inspection can be done at any time by the village employees. Would like to send a notice out to the residents stating sump pumps are not to be run into the sewer system, and an inspection can be done at any time.
Friday, July 30, 2010 the new generator will be started.
**Trustee Pierson left at this time
Chris contacted Dick Shypski to paint the lettering on the new sewer dept. truck.
Nick Green stated the new SPDES permit has some requirements on engineering reports to be done. Nick asked for an extension because of the project. Nick suggested that a couple of physical changes to the plant might be good to put into Contract #2.
Chris stated that the water problem on Canadarago St., Schultz residence, the sump pump was not run into the sewer. He also stated that there is a catch basin on the E. end corner of the property.
Motion made to not charge Francis and Margaret Schultz at 51 Canadarago St.,for the sewer portion because the water from the pipe break was not run into the sewer system, by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
Chris was asked about the letter sent from Joseph Spytko regarding the BOD and Oil & Grease test results from the Express Mart for June 2010. Mr. Spytko feels the tests are high and states he is not happy with the Village for not doing anything about the “odor” problem. Chris states that the BOD is in compliance. The oil and grease level is over 100 and that is not in compliance. Express Mart will be charged.
Privilege of the floor: public comments and requests:
Clerk – Diane Blackwell
Abstract #04- General Fund- $6,529.82, Water Fund - $4,319.18, Sewer Fund - $4,035.02, Cemetery Fund- $665.84, Trust and Agency - $664.08. Total: $16,213.94.
Motion to approve abstract #4 made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Correction on Abstract #03, for Cemetery Fund should have been $257.52, was reported as $307.51.
Clerk passed out Tom Shypski’s monthly report for the Water Dept.
Treasurer – Donna Wells
Time Warner tax bill received, in the franchise agreement the village uses franchise money to offset the tax payment. Motion to transfer the money from franchise fee for Time Warner into the tax base amount of $293.21, made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
Profit and loss reports and balance sheets passed out, also the bank reconciliations and check book registers.
Cemetery report from Donna passed out to all trustees and Mayor. New broker from NBT is handling the cemetery account now. This report attached to minutes. On the Wells REIT II stock, Linda Dufloe and Ken Dreis’ names must come off. Sharon at NBT bank will try to take care of this.
Motion was made that the recommendations made by Donna Wells to oversee the investments for the cemetery be approved, by Trustee O’Connor, 2nd. by Trustee Patrick, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
Was also suggested that in the fall of 2010 the village trustees should look into the revising the sale prices of the cemetery plots. Markers on the corners of each plot should be mandatory. it is very difficult to locate some plots to locate some plots using metal posts.
Motion was made to require the purchase of 4 marble markers and to establish the charge of $50.00 when a plot in Lakeview Cemetery is sold, effective immediately made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Larrry Jouben is going to get the rates from the St. Joseph Catholic Cemetery for us.
Donna also stated that the library roof project is moving along nicely.
Mayor Frohne
Mayor Frohne had a meeting with the Dept. Heads and one concern is how to handle an emergency situation on the weekends. One suggestion was to have a Track phone for whoever is on call so only that phone number would be available. The employees on call could pass the phone to whoever is on for the weekend. No decision was made; Mayor Frohne will keep working on this.
Mayor Frohne passed out a code organization/proposed table of contents from General Codes for the trustees to review. If there are any questions or concerns he asks them to let him know within a week.
Dog Control report: Town Supervisor Wayne King told Mayor Frohne that the town can not enforce the town law in the village, only the Ag and Market law. So, if there is a stray dog in the village, town dog control officer can not pick up. If there is a threat or non licensed dog, the town control officer can take to the pound. If he is not available then the police should be contacted.
Mayor Frohne received an estimate for repairs on the Fountain for $28,000.00, drained.
It is time to renew the health insurance and the current insurance has gone up 28%. After discussion, it was decided that Donna will check and see what other policies offer and their prices.
Trustee Kurkowski:
Request to go into executive session to discuss 2 personnel issues.
Trustee O’Connor:
Nothing at this time.
Trustee Patrick:
Asked if the foyer in the Library could be painted before the anniversary celebration.
Motion to go into executive session to discuss 2 personnel issues made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerk Diane Blackwell and Treasurer Donna Wells left at this time.
Motion to come out of executive session made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowsk and Mayor Frohne voted yes. Motion carried.
Motion to adjourn made by Trustee O’Connor, 2nd.by Trustee Patrick, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 11:45 am.
Respectfully submitted,
Diane Blackwell
Village Clerk
