Date: July 13, 2010
Time: 6:00 pm Public Hearing for Local Law #1
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells
Mayor Frohne called the Public Hearing to order at 6:00 pm.
Roll Call: Mayor Frohne, Trustees Kurkowski, Patrick, O’Connor present, Trustee Pierson absent.
Mayor Frohne asked for any public comment on the proposed new law. No comments from the public.
Motion made to close the public hearing by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried
Mayor Frohne then called the regular meeting to order at 6:10.
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the June 30, 2010 meeting. No objections. Motion was made to approve the June 30, 2010 minutes by Trustee O’Connor, 2nd. by Trustee Patrick, Trustees O’Connor, Patrick, Kurkowsk and Mayor Frohne voted yes. Motion carried.
Property Maintenance: Doug Bordinger
A list was given to all trustee’s and Mayor.
1) 19 Lake St. needs to be mowed
2) 219 Main St. needs to be mowed
3) 76 Church St. needs to be mowed
4) 10 Gould Ave. District Attorney
5) 54 Church St. was mowed
6) 16 Sylvan St. was mowed
7) 3 Manley St. was mowed
8) 120 Main St. notice was sent out for junk and debris on 7/13/2010
Trustee Patrick asked Doug about 55 Lake St., he will check on that property, and a property on Center St.
Doug stated that he heard from the County and the properties that have been sent to them will be receiving their 2nd. notice soon.
Motion was made to order lawns mowed, fines assessed and owners billed by Trustee Patrick, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Patrick, Kurkowsk and Mayor Frohne voted yes. Motion carried.
Special Business:
Jim Malinowski reported on the paving of the streets. He passed out a Budget Quotation from Todd Mankouski of Hanson Aggregates. Jim gave Todd a list of streets that need work and he gave him an estimated cost. The balance of funds in the Chips line is $35,700.96 which includes the balance rolled over from last year. The streets listed are Canadarago St, $17,820.00, Johnson St. $11,745.00, Lake St. $25,515.00, Sylvan St. $10,125.00, Walnut St. $6,480.00. Can’t pick any of these streets tonight due to the progress of the project at this time. The repaving of the streets and the milling of Lake St. and possibly Canadarago St., must be put out on bids. The cost of the milling machine from Hanson Aggregates is $5000.00 per day, with the village drawing away the debris.
Glen Simpson from Lamont gave an update on the project. He is going to work on a spreadsheet as for the spending of the project. As for the laterals, approximately 60% are done. There are two crews working now, 1 on Bronner St. to River St. and the 2nd. working on Walnut St. to Cary Park Dr.. A problem on Cary Park Dr. has stopped the work for now because asbestos abatement is needed between two manholes. They need a state license inspector to be on sight and the inspector needs ten days notice. This will be taken care of by a company licensed to remove asbestos and will be taken away from the village and disposed of properly.
Two problems with the sewer and water lines: one on James St. and the other on Bronner St. On Bronner St. a new manhole needs to be put in. The estimated cost for this is $35,000.00.There will be some credits issued from Canadarago up Hotel and ½ down Hotel, and on James St. side of Hotel.
Glen would like to meet with Mayor Frohne, Chris Butler, Jim Malinowski and one trustee to discuss the changes. And then he will have a meeting with G.Devincentis and Nick Green. Mayor Frohne asked Glen about how deep the silt fencing is in the ground that keeps piles of dirt in place. He said 6 inches in the ground.
A change request was presented to the Board of Trustee’s and Mayor from Stilsing Electric Inc. totaling $8,170.00. Motion was made to approve the change order #2 for the increase totaling $8,170.00 from Stilsing Electric Inc. by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Frank – from Lamont gave an update on the WWTP plant project. Improvements to clarify are completed. SWB’s have been cleaned and painted. New railings installed. New backwash post installed. Metal frame for pre-treatment building has been put up. Generator has been set, electrical panel box are working. The Solar Panel Co. has started. The week of 7/19/2010 they will begin removing sludge. Chris and Bob took about 4ft. of storm water off to reduce the amount of gallons removed. As it is right now they are about 45% through the project. They are bringing in more crews to move the project along faster. A change order #3 was brought to the Board of Trustee’s and the Mayor from the Blue Heron Construction Co. The change request totals $11,798.30. After discussion was decided to wait on approving or disapproving this change order at this time.
Privilege of the floor: public comments and requests:
Lori Bond asked about the repaving of the streets. The estimated time frame at this point is August. Lori also asked about power washing her house, if it is possible to read the meter and not be charged for the water because it will not be going in the sewer. This concern comes from the dust problem from the construction project. She was told to come to the village office and get a form to fill out.
Clerk – Diane Blackwell
Abstract #03- General Fund- $8,368.42, Water Fund - $1,567.22, Sewer Fund - $9,420.79, Cemetery Fund- $307.51, Trust and Agency - $64.96, and Capitol Projects – $772,532.10. Total: $792,261.00.
Motion to approve abstract #3 made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerks report for mo. of June 2010: Clerk’s fees taken in were $89.50 and registrar fees taken in were $10.00. Check given to treasurer was for $99.50.
Clerk received a thank you note from Pat VanCauwenberg saying thank you for the support from the village for their annual Craft Fair that was held on June 12th, 2010 in Spring Park.
Clerk also received a letter from Barb Shypski regarding the annual sidewalk sale the Rotary Club hosts which will be on August 14th. 2010. She stated they would be using the regular areas and the clerk does have a copy of their current insurance coverage.
Clerk has 3 concert dates booked for Spring Park as follows: the Chamber of Commerce has 7/28/2010 and 8/26/2010 and George Erhman is booked for August 4th, 2010 with a rain date of August 6th, 2010. Trustee Kurkowski also stated that August 1, 2010 the Lions Club is booked for their annual car show and August 13th, 14th and 15th, the Zone will have their Pride Days.
Treasurer – Donna Wells
Donna reported that the new furnace for the Village building will be installed on August 3rd. 4th and 5th.
The contractor for the new roof on the Village building will be done by Dundee Contractors and will start work the week of July 19, 2010.
Jim Malinowski spoke to Donna about the repairs on the dump truck that was done at Carlson’s. It had been approved for the repairs to be done but they found more that needed repair and the cost went up to approximately $1200.00. A motion was made to approve the cost of the repairs on the truck by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Transfer needed: from A9901.03 inter-fund transfer to Library L5031 - $10,000.00.
Resolution to approve transfer made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
The Financial Auditors were in the office on July 12th, 13th, 14th, 2010. When done they will be giving a report to the board.
Donna will have a report on the Cemetery Funds at the next meeting. It was also suggested to check in the area different cemeteries for price comparisons so the village can bring the prices up to date.
Mayor Frohne
Mayor Frohne met with Tom Shypski, Chris Butler and Jim Malinowski about versatility in job functions and learning each others jobs better for more flexibility. He also asked them to let the Clerk know if they were going to be out of work for vacation so no one calls them while they are out.
Mayor will be going to the Meadows in Cooperstown on July 14th, 2010 to find out what is going on with the gas drilling issue.
Trustee Patrick:
Library board had a meeting on 7/12/2010. They are continuing to plan their 100th year anniversary on Aug. 29th, 2010. Their next meeting will be held on 8/2/2010 at 10:00 am. Anyone who is interested in getting involved with the plans for the celebration may do so by attending a meeting of the Library Board.
Pay increase concern- for the 2 Library employees, Trustee Patrick was told they feel they were overlooked because they did not meet with the Mayor and Treasurer at the time the budget was being prepared. It was stated that the Library sent recommendations of what they wanted for the raises for the two employees, which was $.50. When the budget was reviewed by all trustees, it was agreed to give a $.25 raise to each Library employee. Trustee Patrick was asked by the Library Board if the Board of Trustees would review and reconsider the amount of the raise.
The Library Board also asked if the foyer could be painted in the front of the building. Also wanted to know if the Memorial Room could be painted and the windows be cleaned.
Shared services had meeting on July 7th, 2011 regarding the bus garage updates. Trustee Patrick said the speaker gave a very informative meeting and suggested the school put this project on hold until a later date.
Trustee Patrick had questions on the letter received from the auditors to fill out and return.
Trustee Kurkowski:
A man from the village asked Trustee Kurkowski about the people who the village hires to mow the lawns that are neglected by the owners, if they have the proper insurance coverage and workers comp. paperwork. At this point Melinda’s landscaping and Douglas Brooks is hired and both have the proper paper work.
Stated that Herkimer, Mohawk, and Frankfort are all having property maintenance problems.
A problem has arisen in the cemetery; a plot that belongs to a family appears to have a vault that no one knows who is in it. Trustee Kurkowski stated the law states as long as it is the family that moves it and it is in the same cemetery plot they can do it. The family must make a request for this to be dug up and must be present when it is done. The records in the office show 6 people for that plot. Brian is working with the family to figure out what to do.
The Chamber of Commerce is working on getting estimates for restoring the band stand in Spring Park. All bids and contracts are the responsibility of the Village.
Trustee O’Connor:
Asked about the response if any from the Mayor’s ad in the Penny saver regarding the 150th. yr. anniversary of the Village. So far the only response was from Charles Osterhoudt representing the American Legion Veteran’s Club.
Resolution was made to adopt Local Law #1 of 2010 which names the Village Board of Trustees as the Cemetery Commission made by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
The Local Law #1 of 2010 will be filed with Secretary of State.
Motion to adjourn made by Trustee Kurkowski, 2nd.by Trustee O’Connor, Trustees O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 7:30 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
