December 9, 2014

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

 December 9, 2014 in the Public Library Memorial Room.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Ray Patrick, Trustee Robin Moshier, Trustee Frances Hazelton, and Trustee Warren Leonard.

Appointed Officers - Dayle A. Barra, Clerk & Harriett Geywits, Deputy Clerk/Treasurer

Meeting called to order at 6:00pm by Mayor Frohne, followed by the Pledge of Allegiance.

Property Maintenance report. Motion to declare the following property a public nuisance and authorize remediation pursuant to Property Maintenance Code § 207-9 of Village Code by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes:  20 Lake Street

Dog Control Officer – Mark Yerdon reported minimal activity for last month.

Fire Chief – Tom Hallock reported on the necessary repairs to the fire truck. Also inquired about Fire Department Contracts and fuel bids. Motion to approve going with the County Bid awards for fuels by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes.

Motion to waive the reading of and to approve the meeting minutes from 11/26/2014 by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes except Trustee Patrick, who abstained.

Clerk – Dayle Barra

Ø  Abstract #13 Funds: General $16,570.69, Water $2194.05, Sewer $6120.52, Cemetery $133.69; total: $25,018.95. Motion to approve Abstract #13 by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes except Trustee Patrick, who abstained.

Ø  Motion to approve amendment to Abstract #12 reflecting the corrected distribution of the NYS & Local Retirement System expenditure ($50,792.00) among the funds as follows:  A - $28,085.74; L - $3,277.00; G - $13,090.93; and FX - $6,338.33 by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes except Trustee Patrick, who abstained. 

Ø  Motion to approve Town Hall for March 18, 2015 Annual Election venue with polls open from noon-9pm by Leonard, 2^nd by Trustee Moshier – all voted yes.

Ø  Motion to approve Ann Owens and Richard Harris as 2015 Annual Village Election Inspectors at $12/hr by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes except Trustee Patrick, who voted no.

Ø  Motion to hold next meeting on December 30^th at noon by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes.

Ø  Property maintenance check received on 35 James Street totaling $8652.29 which includes all outstanding fees and interest against that property, to date.

Ø  Computel report for TWC filed in office.

Ø  Clerk to look into ESCO suppliers.

Ø  Attorney Merzig had no issues with legal form and content of the Lamont proposal for fountain repair.

Ø  Motion to approve Tom Shypski and Chris Butler to attend NYWEA class on 12/11/14 for $31/each by Trustee Leonard, 2^nd by Trustee Patrick – all voted yes.

Ø  The November 2014 Fire Department Report filed with the Clerk.

Deputy Clerk/Treasurer – Harriett Geywits

Ø  Followed up with the Board on Lamont’s proposal.

Motion to approve the following Treasurer transfers by Trustee Hazelton, 2^nd by Trustee Moshier – all voted yes.

$600 from A1990.4 Contingency to A8664.4 Code Enforcement

$100 from A1990.4 to A1620.41 NYSP Barracks

$100 from A1990.4 to G9089.8 Other Employee Benefits

$500 from A1990.4 to A1910.4 Unallocated Insurance

$3500 from A1990.4 to A5140.4 Brush & Weeds

Ø  Treasurer notes submitted. States the Annual Update Document was filed on December 3, 2014.

Mayor Frohne – Discussion on restructuring the departments to better utilize work flow, following notice of Tom Shypski’s retirement at the end of the year.

Trustee Moshier – Would like to compare liability insurance rates with local agents, for best practices. Discussion on Kwik Fil station followed.

Trustee Leonard – WTP has generator quote will be sent to Village office fax. More discussion on Tom Shypski’s benefits post retirement.

Trustee Hazelton – Complimented the Garden Club and DPW for the Christmas adornment displayed in Spring Park and through the Village.

Trustee Patrick – Followed up on previous meeting issues.

Motion to adjourn meeting at 8:02pm made by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes. 

Respectfully submitted,

Dayle A. Barra, Village Clerk

November 26, 2014

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

November 26, 2014 in the Public Library Memorial Room.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Robin Moshier, Trustee Frances Hazelton, and Trustee Warren Leonard. Trustee Ray Patrick not present. Appointed Officers - Dayle A. Barra, Clerk 

Meeting called to order at 6:00pm by Mayor Frohne, followed by the Pledge of Allegiance.

Melinda Harrington, property maintenance manager for Kinney Drugs, addressed the Board regarding the ‘Order to Remedy’ notice received by property owner both on 6/20 & 10/29. Discussion followed.

DPW Superintendent William Collins – Reported to the Board on Barrett’s street paving. He is not completely satisfied with their work and will file a report in the Village Office.

Motion to waive the reading of and to approve the meeting minutes from 11/11/2014 by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes.

Clerk – Dayle Barra

Ø  Abstract #12 Funds: General $79,801.36, Water $31,072.99, Sewer $3198.71, Cemetery $2904.42, Trust & Agency $82.64; total: $117,060.12. Motion to approve Abstract #12 by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes.

Ø  Boy Scouts will hold their annual Christmas Tree Sale in the Library parking lot.

Ø  Motion to approve the Lion’s Club Spring Park application foregoing the deposit by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes.

Ø  A bill for $150 was received by Clerk from Edwards Ambulance. Clerk inquired with Attorney Merzig who confirmed the Village is not legally liable to pay this bill. At the suggestion of the Attorney, the bill was sealed and filed due to the enclosure of personal health information.

Ø  A tenant filed a pool-fill application requesting the sewer discount for their jacuzzi fill. The Board said no discount on such is permitted.

Ø   Lamont Engineers proposal to be forwarded to the Village Attorney for his review and comment.

Ø  The October 2014 Fire Department Report is filed with the Clerk.

Mayor Frohne – Department Meeting was held this morning and discussion followed. Motion to adopt the following resolution by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes.

Resolved, for current employees eligible to receive health insurance benefits, who have reached the age of 65 and opted to switch to Medicare Parts B & C, and who also receive benefits for a spouse, the Village will cover the full cost of the employees insurance, not to exceed that paid on behalf of other full-time employees receiving single coverage; the Village will cover the cost of their spouse’s Medicare insurance up to $200. For the current insurance period running from January 1, 2015 to December 31, 2015. The cost of employees insurance is defined as the monthly premium.

Trustee Leonard – WTP has generator issues which maintenance contracts does not cover. Trustee Leonard asked Mr. Shypski to get a repair estimate, which he was not given.

Trustee Moshier – A canceled check audit was performed by Trustee Moshier.

Motion to adjourn meeting at 8:14pm made by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes. 

Respectfully submitted,

Dayle A. Barra, Village Clerk

November 11, 2014

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

November 11, 2014 in the Public Library Memorial Room.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Robin Moshier, Trustee Frances Hazelton, and Trustee Warren Leonard.

Appointed Officers - Dayle A. Barra, Clerk 

Meeting called to order at 6:01pm by Mayor Frohne, followed by the Pledge of Allegiance.

Property Maintenance Hearing

Keith Sterling, ZEO, gave his report to the Board. Motion to declare the following properties a public nuisance and authorize remediation pursuant to Property Maintenance Code § 207-9 of Village Code by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes: 

15 Lakeview Avenue   

Wayne’s Welding submitted a bid on the one-way plow, as advertised, for a total of $40,068.00. DPW Superintendent William Collins will look that over.

Motion to waive the reading of and to approve the meeting minutes of 10/29/2014 by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes.

Clerk – Dayle Barra

Ø  Abstract #11 Funds: General $13,010.70, Water $1635.24, Sewer $7564.24, Cemetery $26,249.95; Total: $48,460.13. Motion to approve Abstract #11 by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes except Trustee Patrick; who abstained.

Ø  October 2014 fees clerk collected $46.50.

Ø  Property Tax Collection, to date, $537,803.35.

WHEREAS, Article 14, Section 1436, Paragraph 2 of Real Property Tax Law authorizes village tax collectors to return to its respective County Treasurer a listing of unpaid taxes for enforcement, and

WHEREAS, the Village of Richfield Springs total property tax collection totaled $537,803.35 for 2014-2015 taxes with an outstanding balance of $55,312.58 on 61 properties together with penalties and fees totaling $63,919.23, therefore

BE IT RESOLVED, the village tax collector, in accordance with Real Property Tax Law, is returning to Otsego County Treasurer’s Office the 2014-2015 unpaid Village Tax accounts for further collection with certification of the Board of Trustees and hereby accepted.

Motion to adopt resolution by Trustee Moshier, 2^nd by Trustee Leonard, all voted yes.

Ø  Petty cash totaling $200 for tax collection purposes returned to Treasurer for deposit.

Ø  W/S billing was discussed together with Richfield LLC (Price Chopper Plaza) holding 7 accounts in tenant’s name. Ultimately, all charges are for property owner per Village Code 260-7 (G).

Ø  Boy Scout Troop 14 spent a day picking up trash at Allen Lake Reservoir due to the overwhelming amount of litter. The Board expressed their gratitude.

Ø  Lamont Engineers submitted a draft Fountain Proposal for the repair.

Ø  Comprehensive Planning Committee Meeting minutes from 9/15/14 filed in the Office.

Ø  Report submitted to Trustees from Harriett Geywits, Deputy Clerk/Treasurer.

Mayor Frohne – Submitted Corrective Action Plan for Justice audit response. Discussed the possibility of appointing a Public Health Officer.

Trustee Leonard – WTP has generator issues. The Clerk will confirm whether there is an existing maintenance contract in place, which she suspects it the case.

Trustee Moshier – Peeled glued signs from telephone pole near Post Office while restating possibly implementing sign permits. Discussion followed. Would like to know where Village residents stand in whether to repair Ann Street bridge or not.

Motion to adjourn meeting at 8:09pm made by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes. 

Respectfully submitted,

Dayle A. Barra, Village Clerk