October 29, 2014

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

October 14, 2014 in the Public Library Memorial Room.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Robin Moshier, and Trustee Frances Hazelton. Not present -Trustee Warren Leonard.

Appointed Officers - Dayle A. Barra, Clerk

Meeting called to order at 6:00pm by Mayor Frohne, followed by the Pledge of Allegiance.

ZEO reported to Board members.

DPW Superintendent Bill Collins – Motion to authorize bid advertising for new plow and changeover spreader and wing by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes.

The Mayor inquired about the water leak at Lucille Coppola property on 263 Main Street. The Mayor will follow up on this matter.

Fire Chief Tom Hallock – Radio system will be replaced and housed at the Water Treatment Plant. No grant from FEMA this year.

Senior Department Head Chris Butler – Updates to the Board. Suggests sludge rate be increased to $.10/gal in the coming new year.

Motion to waive the reading of and to approve the meeting minutes of 9/24/2014 by Trustee Hazelton, 2^nd by Trustee Patrick – all voted yes.

Clerk – Dayle Barra

Ø  Abstract #9 Funds: General $33,577.08 Water $5686.21, Sewer $7797.05, Cemetery $134.50; Total: $47,194.84. Motion to approve Abstract #9 by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes.

Ø  Property Tax Collection, to date, $527,594.27.

Ø  September 2014 clerk fees $27.00, Registrar fees $10.00. Treasurer received check for total.

Ø  Motion to approve ZBA members to participate in NYCOM’s webinar series as presented for a fee of $50 a person by Trustee Patrick, 2^nd by Trustee Moshier – all voted yes.

Ø  Motion to approve selling lot 18E in the old section of Lakeview Cemetery per request by Joyce Astheimer by Trustee Hazelton, 2^nd by Trustee Moshier – all voted yes.

Ø  Motion to approve purchase of John Deere lawn tractor for Cemetery for $2912.46 per quote as submitted by Bryan Coones by Trustee Moshier, 2^nd by Trustee Patrick – all voted yes.

Ø  Deputy Clerk-Treasurer Harriett Geywits submitted report to the Board.

Ø  September 2014 Fire Department Report on file.

Trustee Moshier – Shared ideas on financial reporting, internal audit, A/R, and signage permits. All to be discussed at future meetings.

Motion to adjourn meeting at 7:42pm made by Trustee Hazelton, 2^nd by Trustee Moshier – all voted yes. 

Respectfully submitted,

Dayle A. Barra, Village Clerk

September 24, 2014

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

September 24, 2014 in the Public Library Memorial Room.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Robin Moshier, Trustee Frances Hazelton, and Trustee Warren Leonard.

Appointed Officers - Dayle A. Barra, Clerk, Cindy L. Hall, Treasurer, and Harriett Geywits, Deputy Clerk/Treasurer

Meeting called to order at 6:00pm by Mayor Frohne, followed by the Pledge of Allegiance.

Property Maintenance Hearing

Motion to declare the following properties a public nuisance and authorize remediation pursuant to Property Maintenance Code § 207-9 of Village Code by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes: 

241 Main St.     58 Church St.   8 James St.    Main St. vacant lot

ZEO report to Board members.

DPW Superintendent Bill Collins – Motion to authorize AJ VanTassel, Doug Bordinger, and Bill Collins to attend the Water Operator’s Certification course, as required by NYS Sanitary Code Part 5, October 15 & 16^th for $325 each by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes. The culvert piping was placed on Cary Park Road to remedy the storm water drain issues as previously reported. Discussed with the Board the email from Mr. Brykailo on a new tap at Monticello Street property. The work would be very costly for to him to complete. Bill will relay this to him, accordingly.

Fire Chief Tom Hallock – The Advanced Life Support certification for Mr. Les Olmstead will expire and two other members are interested in obtaining their certification. FD roof was patched.

Mr. Duane Pierson asked for clarification on the ad placed in the Pennysaver. The ad was to alert residents that when private work is to be done by homeowners or contractors where streets, sidewalks, or village property could be obstructed, such as tree removal, the village office must be notified to ensure safety measures are followed according to Village Code. Other external work may require contacting the Village Office prior to commencement, as well.

Street Paving Bids

Motion to award bid to Barrett Paving Materials, Inc. for an amount of $20,154.28 per their submitted bid dated 9/24/2014 by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes. Hanson Aggregates NY LLC also bid at $23,760.00.

2015 Truck & Chassis Bids

Mohawk Valley Freightliner         $78,983.00

Stadium International Trucks       $74,898.00

Tracey Road Equipment             $76,988.00

Van Bortel Ford, Inc.                $109,943.00

William Collins will review all submitted bids. No bid will be awarded at this time.

Motion to waive the reading of and to approve the meeting minutes of 9/9/2014 by Trustee Patrick, 2^nd by Trustee Leonard – all voted yes.

Treasurer – Cindy Hall

Ø  Motion to approve the following transfers by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes:

$115 from A1010.42 Comprehensive Plan to A1010.4 Trustee Contractual

$4000 from A1990.4 Contingency Acct to A8664.4 Code Enforcement Contractual

Ø  In light of the ensuing Treasurer audit the CPA firm has discovered the necessity for some preliminary changes to financial accounting as a prerequisite to the audit. Motion to authorize the payment of $1500 for the additional work as outlined in Tony Mostert email dated 9/23/2014 by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes.

Ø  Motion to offer an employee turning 65 years old the option to switch to Medicare Parts B & C with the Village contributing an amount not to exceed that paid on behalf of other full-time employees receiving single coverage by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes.

Ø  August 2014 Profit & Loss and Balance Sheet distributed.

Deputy Clerk/Treasurer – Harriett Geywits

Ø  Undertaking project plans for Spring Park Fountain.

Ø  Submitted estimates for new tractor for Cemetery Sexton. The Board asked it be tabled for the time being. 

Clerk – Dayle Barra

Ø  Abstract #8 Funds: General $13,985.05 Water $1583.47, Sewer $7684.81, Cemetery $304.95, Trust & Agency $82.64; Total: $23,640.92. Motion to approve Abstract #8 by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes except Trustee Patrick; who abstained.

Ø  Property Tax Collection, to date, $523,349.94.

Ø  At the request of an applicant for Spring Park use, the Board was requested to look into whether or not it is feasible to reduce limits of liability insurance needed for non-fundraising applicant leasing the premises for private parties.

Ø  To maintain the aesthetics of Spring Park, no signage shall be posted on the grounds.

Ø  Lamont Engineers sent a letter expressing their interest in assisting the Village with future engineering services.

Ø  Trick or Treat will be Friday, October 31^st from 6-8pm.

Ø  Comprehensive Planning Committee meeting minutes from 9/15/14 on file.

Ø  Fire Department Report August 2014 on file.

Mayor Frohne – Discussion on seasonal off-street parking as per Village Code.

Motion to adjourn meeting at 8:25pm made by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes. 

Respectfully submitted,

Dayle A. Barra, Village Clerk