VILLAGE OF RICHFIELD SPRINGS
BOARD
OF TRUSTEES
ORGANIZATIONAL
MEETING
MINUTES
AND ORDER OF BUSINESS
April 7, 2014 @ 6:00pm in the Public
Library Memorial Room
Meeting called to order at 6:00pm by
Mayor Frohne, followed by the Pledge of Allegiance.
Present Officers:
Elected Officers - Mayor Ronald A.
Frohne II, Trustee Raymond Patrick, Trustee Robin Moshier, Trustee Frances
Hazelton, and Trustee Warren Leonard.
Appointed Officers - Clerk – Dayle A.
Barra
Elected
Officers Oath
Ronald
A. Frohne, II Mayor
John
D. Bartle Judge
Robin
Moshier Trustee
Warren
Leonard Trustee
Appointed
Officers: (Mayoral)
Dayle
A. Barra, Clerk
Motion
to approve appointment by Trustee Moshier, 2nd by Trustee Leonard –
all voted yes.
Cindy
Hall, Treasurer
Motion
to approve appointment by Trustee Leonard, 2nd by Trustee Hazelton –
all voted yes.
Harriett
Geywits, Deputy Clerk/ Treasurer
Motion
to approve appointment by Trustee Hazelton, 2nd by Trustee Moshier –
all voted yes.
Robert
Moshier, ZBA member
Motion
to approve appointment by Trustee Patrick, 2nd by Trustee Hazelton –
all voted yes.
Appointed
Officers: (Board)
Motion
to appoint Dayle Barra as Registrar by Trustee Moshier, 2nd by
Trustee Leonard – all voted yes.
Motion
to appoint Harriett Geywits as Deputy Registrar by Trustee Hazelton, 2nd
by Trustee Leonard – all voted yes.
Robin
Moshier will continue as Deputy Mayor.
Village
Attorney
Motion
to acknowledge David Merzig as
contractual Attorney made by Trustee Moshier, 2nd by Trustee
Hazelton – all voted yes.
Zoning
Board of Appeals
Robert
Moshier Term Ends
2017
Robert
Hazelton Term Ends 2015
William
Juteau Term Ends
2016
Liaison
Positions
► WTP –
Trustee Moshier
► WWTP –
Trustee Leonard
► DPW/Parks
– Trustee Patrick
► Fire
Department – Trustee Hazelton
► Cemetery
– Trustee Moshier
► Library
– Trustee Hazelton
Policy
& Procedures
Regular Meeting - Bimonthly; 2nd Tuesday & Last
Wednesday at 6pm in Library Memorial Room.
Motion
by Trustee Hazelton, 2nd by Trustee Leonard – all voted yes.
Official
Newspaper – The Daily Star
Motion
by Trustee Patrick, 2nd by Trustee Moshier – all voted yes.
Motion
to approve 2014 Procurement Policy by Trustee Hazelton, 2nd by
Trustee Leonard – all voted yes.
Motion
to approve 2014 Investment Policy made by Trustee Moshier, 2nd by
Trustee Leonard – all voted yes.
Motion
to approve Command and Responsibility Policy striking out ‘additional’ under Job Assignments by Trustee Moshier, 2nd
by Trustee Leonard – all voted yes.
Agenda - The
agenda can be amended up to 4pm the day of the meeting and the draft posted in
the office. The order of the Trustees is on a rotating schedule.
Special
Meeting
- An emergency meeting may be called by the Mayor or by any (2) two Trustees.
The law requires, of course, that it must be for good reason. Each member must
be personally contacted by the Clerk, and public notice must be given to the
extent possible.
The
Next Organizational Meeting – First Monday in April, 2015
at 6pm in the Public Library Memorial Room.
Resolutions
and Motions:
► Resolution to approve mileage allowance of
.50/mile made by Trustee Hazelton, 2nd by Trustee Patrick – all
voted yes.
► Resolution to approve the advance approval
of postage/freight and/or public utility services made by Trustee Moshier, 2nd
by Trustee Patrick – all voted yes.
► Resolution to approve NBT Bank, Bank of
Cooperstown including Insured Cash Sweep Program, and State Farm Bank as
depositories made by Trustee Hazelton, 2nd by Trustee Leonard – all
voted yes.
► Motion to approve attendance at classes
and conferences for job performance enhancement as requested by staff made by
Trustee Patrick, 2nd by Trustee Moshier – all voted yes.
Other
Business:
Ø Robert
Moshier requests the Board appoint a ZBA alternate member.
Ø For
best practices, Trustee Moshier suggested the Board have an outside audit upon
the resignation of an Officer to protect the individual and Village.
Ø Trustee
Leonard suggested an emergency call down list be devised.
Ø Going
forward, all new hires will be given an Employment Offer which will state their
title, pay, benefits, hours, and any other relevant information particular to
the position. A draft will be devised for approval at a future meeting.
Motion
to adjourn Meeting at 7:33 by Trustee Moshier, 2nd by Trustee
Hazelton – all voted yes.
Respectfully
submitted,
Dayle
A. Barra, Village Clerk
