May 13, 2014

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

May 13, 2014 in the Public Library Memorial Room.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Robin Moshier, Trustee Frances Hazelton, and Trustee Warren Leonard

Appointed Officers - Dayle A. Barra, Clerk, and Harriett Geywits, Deputy Clerk/Treasurer

Meeting called to order at 5:59pm by Mayor Frohne, followed by the Pledge of Allegiance.

Zoning Enforcement Officer – Keith Sterling reported status on properties ordered to remedy premises and most were reported to be in compliance with Village Code. However, a few are still not remedied and are properties regularly cited, thusly, Village Court appearance tickets will be issued. A notice will go in the Pennysaver alerting residents about property maintenance and village-wide signage and other pertinent reminders.

Following up with the four properties in the Village that have their properties mowed for hay twice a year, the Board would like the ZEO not to cite at this time. The Village sign in Spring Park is getting progressively more worn and sign requests that come in later than two weeks prior to their event must be made aware there is no guarantee the notice will get posted.

Mr. Sterling also informed the Board he will be signing off on the Kinney’s local zoning permit application and shared vehicle parking plans with Matthew Napierala, Engineer for Napierala Consulting for the new Kinney Store Site Plan proposal on 10 Main Street. The Board will review SEQRA and discuss with Attorney Merzig any particulars as necessary.

Bill Collins updated the Board on piping & culvert for Mr. Meehan on Cary Park Rd. Discussion followed. Ultimately, the Board may need engineer services to correct village-wide storm water issues. Also informed Board as of June 1^st CHIPS funding can be used towards ditches.

Mr. Estigo returned again to the meeting about his property. He needs to continue property maintenance, but is making progress.

Motion to waive the reading of and to approve the meeting minutes of 4/30/2014 made by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes.

Clerk – Dayle Barra

►     Abstract #22 Funds: General $11,719.66 Water $40,192.87 Sewer $5246.37, Cemetery $935.00; Total: $58,093.90. Motion to approve Abstract #22 by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes.

►     Clerk’s Report for March 2014 total $40.00.

►     Motion to approve contract agreement as submitted by Herkimer County Humane Society by Trustee Leonard, 2^nd by Trustee Patrick – all voted yes.

►     Motion to approve Tom Shypski attending NYRWA class on 6/25 made by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes.

►     Motion to allow waiving the fee for Employees for Spring Park use when taking the responsibility of opening/closing and clean up made by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes.

►     The Village Memorial Day Parade starts at 10:30 on 5/26.

►     Cemetery rates were discussed and Harriett Geywits will compare with others nearby.

►     Debt service schedule distributed for 2014-2015.

►     Insured legal fees incurred for the Article 78 proceeding distributed.

►     Fire Department Report distributed.

Treasurer levied $70,002.54 of unpaid charges and fees on Property Tax bills 2014-2015.

Motion to approve interfund transfer from A522-9901.03 to L5031 for $7500 by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes. 

Motion to approve the following transfers made by Trustee Patrick, 2^nd by Trustee Hazelton – all voted yes.

$1942.20 from A1620.2 Building Cap Exp to A1325.1 Treasurer PS

$1500 from A1990.4 Contingent to A1620.4 Building Contractual

$200 from A1990.4 Contingent to A1450.4 Elections Contractual

$5000 from A3410.2 Cap Exp to A3410.4 FD Contractual

$2200 from A3410.413 Diesel Fuel to A3410.4 FD Contractual

$6000 from G8130.4 Sewer Treatment to G8110.4 Contractual

$25 from G8130.4 WW Treatment to G8140.1 Storm Drains PS

$25from G9089.8 Other Emp Bene to G9065.8 Medicare

$2000 from FX1959.0 Taxes PM to FX8310.1 WTP PS

$2062.50 from A5130.4 Machinery Contract to A1010.41 Article 78

$2245.54 from A5130.4 Machinery Contract to A1910.4 Unallocated Insurance

Mayor Frohne – Received correspondence from Mr. James Jordan regarding anti-blight ordinance for the Board to read. The Boy Scouts will be setting up the bicycle rack soon on the grounds of the Library. Would like to interview for DPW position next week welcomed anyone interested in attending.

Trustee Hazelton – Shared copies of an email she sent to Senator Seward’s office concerning the dilapidation of the Fountain with hopes for funding assistance for its repair and the response received regarding that. The Fire Department’s estimate for new FCC County-Wide Public Safety Emergency Radio Telecommunications System at $25,800. She attended the FD Banquet which she said was very nice.

Trustee Leonard – Motion to approve putting basketball hoops back in Spring Park made by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes; except Trustee Patrick, who voted no.

Trustee Moshier – Shared information on and independent contractor through NYSERDA who specialize in Climate Smart Communities. Initiated discussion on treasurer & clerk separation of duties policies. More to follow.

Motion to adjourn meeting at 8:49pm made by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes. 

Respectfully submitted,

Dayle A. Barra, Village Clerk

April 30, 2014

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

April 30, 2014 in the Public Library Memorial Room.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Robin Moshier, Trustee Frances Hazelton, and Trustee Warren Leonard

Appointed Officers - Dayle A. Barra, Clerk, and Harriett Geywits, Deputy Clerk/Treasurer

Meeting called to order at 6:01pm by Mayor Frohne, followed by the Pledge of Allegiance.

A RESOLUTION ESTABLISHING RATES AND FEES FOR WATER SERVICE

WHEREAS, the Village of Richfield Springs is a home rule municipality in accordance with Subdivision 3 of § 20 of the Municipal Home Rule Law and provisions as set forth in Code of the Village of Richfield Springs, for which it has authority to perform any function pertaining to the government and affairs of the Village, including, but not limited to, the powers to regulate for the protection of the public health, safety, morals and

WHEREAS, the Village of Richfield Springs maintains a public water system that serves all premises within the Village; and

WHEREAS, the Board finds that all matters pertaining to the operation and maintenance of the Village’s public water service, including but not limited to establishing rates for this service, are matters pertaining to the affairs of the Village.

WHEREAS, a public hearing was held April 8, 2014 for said such purpose.

NOW, THEREFORE, BE IT RESOLVED, by the Board of the Village of Richfield Springs as provided in Section 260-7 of Village Code, water service rates are increased by 2% effective for the Fiscal Year beginning June 1, 2014.

Motion to adopt Resolution made by Trustee Moshier, 2^nd by Trustee Leonard – all elected officials voted yes.

A RESOLUTION ESTABLISHING RATES AND FEES FOR SEWER SERVICE

WHEREAS, the Village of Richfield Springs is a home rule municipality in accordance with Subdivision 3 of § 20 of the Municipal Home Rule Law and provisions as set forth in Code of the Village of Richfield Springs, for which it has authority to perform any function pertaining to the government and affairs of the Village, including, but not limited to, the powers to regulate for the protection of the public health, safety, morals and

WHEREAS, the Village of Richfield Springs maintains a public sewer system that serves all premises within the Village; and

WHEREAS, the Board finds that all matters pertaining to the operation and maintenance of the Village’s public sewers, including but not limited to establishing rates for sewer service, are matters pertaining to the affairs of the Village.

WHEREAS, a public hearing was held April 8, 2014 for said such purpose following said public notice of the same;

NOW, THEREFORE, BE IT RESOLVED, by the Board of the Village of Richfield Springs as provided in Section 260-31 Village Code, sewer service rates are increased by 2% effective for the Fiscal Year beginning June 1, 2014.

Motion to adopt resolution made by Trustee Leonard, 2^nd by Trustee Hazelton – all elected officials voted yes.

A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2014-2015

            WHEREAS, pursuant to NY Village Law Article 5 - § 5-508 the Village of Richfield Springs proposed annual budget for the fiscal year 2014-2015 has been prepared and submitted by the Clerk to the Board of Trustees; and

            WHEREAS, such budget contains all of the matters required by law, and said budget is in balance as required by law; and

            WHEREAS, a public hearing has been held on the proposed budget on April 8, 2014, following said public notice of the same;

NOW, THEREFORE, BE IT RESOLVED, the Annual Budget for the Village of Richfield Springs for the Fiscal Year 2014-2015 is hereby approved and adopted.

Motion to adopt resolution made by Trustee Leonard, 2^nd by Trustee Hazelton – all elected officials voted yes.

Property Maintenance reports tabled until next meeting, May 13, 2014.

Fire Chief Hallock requests the repair of the ‘jaws’ rescue system found to be defective at their open house. Discussion followed regarding the FD budget and shipping costs. Motion to approve the repair made by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes. Chief Hallock also reminded the Board about the County Communications System mandated updates for radio transmitters in the coming year.

Bill Collins reported to the Board. He would like to utilize the computer at the garage. Motion to approve computer use with email and internet by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes. Also reported slues piping for Mr. Meehan on Cary Park Rd. The status of streets & sidewalks cleanup.

Matthew Napierala, Engineer of Napierala Consulting introduced the new Kinney Store Site Plan proposal for 10 Main Street.

Mr. Estigo owns property on James Street and is continuing to meet Code guidelines for property maintenance issues. The Board informed him the ZEO will report back at the next meeting.

Motion to waive the reading of and to approve the Organizational Meeting minutes of 4/7/2014 made by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes.

Motion to waive the reading of and to approve the meeting minutes of 4/8/2014 made by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes.

Clerk – Dayle Barra

►     Abstract #21 Funds: General $46,000.71 Water $2264.49, Sewer $9855.58, Trust & Agency $165.28; Total: $58,286.06. Motion to approve Abstract #21 by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes.

►     Clerk’s Report for March 2014 total $42.75.

►     Relay for life requests from flyer dd April 10, 2014 granted by the Board.

►     Cemetery fees discussed along with property maintenance admin fees for future consideration.

►     Issues discussed about support services with WLB software for W/S bills program.

►     Library Building annual fire & safety inspection today.

►     Attorney O’Connor correspondence confirming litigation with Maple Development is concluded.

 Treasurer Profit & Loss and Balance Sheets for March 2014 handout.

Motion to approve the following transfers made by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes.

$150 from A1620.1 Building PS to A1540.4 Elections Contractual

$900 from A1620.2 Building Cap Ex to A1680.4 Computer Contractual

$200 from A5130.1 Machinery PS to A5142.4 Snow Removal Contractual

$200 from G8140.4 Storm Drain Contractual to Storm Drain PS

$100 from G8140.4 Storm Drain Contractual to G9065.8 Medicare

$2000 from A9901.3 General to L5031 Library

$31,050 from FD202 Reserve to A200 General Checking

Mayor Frohne – Has spoken with Frank at McManus Engineers who will work with Central Paving on options for correcting excessive cracking on East Lake Street sidewalk which was last year’s project.

Motion to advertise DPW position approved by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes.

Asked Trustee’s for their assistance with some of the undertakings as presented to the Board including information on conducting internal audits, which Trustees Moshier and Hazelton will look in to.

Trustee Leonard – Made a motion to put BB hoops back in Spring Park, no second. With DPW Superintendent retiring several items were brought to the Board’s attentions such as the NYS DEC stringent Pesticide Certification training/requirements as held solely by Jim at this time, the possibility of retaining his services on a contractual basis and Village paid health insurance considerations. The Mayor will get with Jim to discuss these personnel items.

Trustee Moshier – Comprehensive Planning Committee prepared minutes from their first meeting to the Board. The Clerk will also house their minutes in the Village Office in a separate binder. The Board needs to address codes for lawn/utility signage being over-dispersed in the Village.

Trustee Hazelton – Reminded the priority to setting a precedence on the properties that pose driveway Code violations on River Street and Warren Street.

Motion to adjourn meeting at 8:16pm made by Trustee Hazelton, 2^nd by Trustee Patrick – all voted yes. 

Respectfully submitted,

Dayle A. Barra, Village Clerk

2014 Organizational Meeting

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES

ORGANIZATIONAL MEETING

MINUTES AND ORDER OF BUSINESS

 April 7, 2014 @ 6:00pm in the Public Library Memorial Room

Meeting called to order at 6:00pm by Mayor Frohne, followed by the Pledge of Allegiance.

Present Officers:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Robin Moshier, Trustee Frances Hazelton, and Trustee Warren Leonard.

Appointed Officers - Clerk – Dayle A. Barra     

Elected Officers Oath

Ronald A. Frohne, II    Mayor  

John D. Bartle               Judge

Robin Moshier              Trustee

Warren Leonard           Trustee

 Appointed Officers: (Mayoral)

Dayle A. Barra, Clerk

Motion to approve appointment by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes.

Cindy Hall, Treasurer

Motion to approve appointment by Trustee Leonard, 2^nd by Trustee Hazelton – all voted yes.

Harriett Geywits, Deputy Clerk/ Treasurer

Motion to approve appointment by Trustee Hazelton, 2^nd by Trustee Moshier – all voted yes.

Robert Moshier, ZBA member

Motion to approve appointment by Trustee Patrick, 2^nd by Trustee Hazelton – all voted yes.

Appointed Officers: (Board)

Motion to appoint Dayle Barra as Registrar by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes.

Motion to appoint Harriett Geywits as Deputy Registrar by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes.

Robin Moshier will continue as Deputy Mayor.

Village Attorney  

   David Merzig, Esq.

  Motion to acknowledge David Merzig as contractual Attorney made by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes.

Zoning Board of Appeals

Robert Moshier                       Term Ends 2017

Robert Hazelton                     Term Ends 2015

William Juteau                         Term Ends 2016

Liaison Positions

►     WTP – Trustee Moshier                                  

►      WWTP – Trustee Leonard

►      DPW/Parks – Trustee Patrick

►     Fire Department – Trustee Hazelton

►      Cemetery – Trustee Moshier                                       

►      Library – Trustee Hazelton                                           

             

Policy & Procedures

    Regular Meeting - Bimonthly; 2^nd Tuesday & Last Wednesday at 6pm in Library Memorial Room.

Motion by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes.

Official Newspaper – The Daily Star

Motion by Trustee Patrick, 2^nd by Trustee Moshier – all voted yes.

Motion to approve 2014 Procurement Policy by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes.

Motion to approve 2014 Investment Policy made by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes.

Motion to approve Command and Responsibility Policy striking out ‘additional’ under Job Assignments by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes.

Agenda - The agenda can be amended up to 4pm the day of the meeting and the draft posted in the office. The order of the Trustees is on a rotating schedule.

Special Meeting - An emergency meeting may be called by the Mayor or by any (2) two Trustees. The law requires, of course, that it must be for good reason. Each member must be personally contacted by the Clerk, and public notice must be given to the extent possible.

The Next Organizational Meeting – First Monday in April, 2015 at 6pm in the Public Library Memorial Room.

Resolutions and Motions:

►     Resolution to approve mileage allowance of .50/mile made by Trustee Hazelton, 2^nd by Trustee Patrick – all voted yes.

►     Resolution to approve the advance approval of postage/freight and/or public utility services made by Trustee Moshier, 2^nd by Trustee Patrick – all voted yes.

►     Resolution to approve NBT Bank, Bank of Cooperstown including Insured Cash Sweep Program, and State Farm Bank as depositories made by Trustee Hazelton, 2^nd by Trustee Leonard – all voted yes.

►     Motion to approve attendance at classes and conferences for job performance enhancement as requested by staff made by Trustee Patrick, 2^nd by Trustee Moshier – all voted yes.

Other Business:

Ø  Robert Moshier requests the Board appoint a ZBA alternate member.

Ø  For best practices, Trustee Moshier suggested the Board have an outside audit upon the resignation of an Officer to protect the individual and Village.

Ø  Trustee Leonard suggested an emergency call down list be devised.

Ø  Going forward, all new hires will be given an Employment Offer which will state their title, pay, benefits, hours, and any other relevant information particular to the position. A draft will be devised for approval at a future meeting.

Motion to adjourn Meeting at 7:33 by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes.

Respectfully submitted,

Dayle A. Barra, Village Clerk

April 8, 2014

VILLAGE OF RICHFIELD SPRINGS

PUBLIC HEARINGS & BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

April 8, 2014 in the Public Library Memorial Room.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Robin Moshier, Trustee Frances Hazelton, and Trustee Warren Leonard

Appointed Officers - Dayle A. Barra, Clerk  and  Cindy L. Hall, Treasurer

Public Hearing on Sewer Rate called to order at 6pm by Mayor Frohne, followed by the Pledge of Allegiance. No public comment.  Motion to adjourn Public Hearing at 6:00 made by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes. Motion carried.

Public Hearing on 2014-15 Tentative Budget called to order at 6pm by Mayor Frohne. Motion to adjourn Public Hearing at 6:01 made by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes. Motion carried.

Board of Trustees Meeting called to order at 6:02 by Mayor Frohne.

Chris Mayer of Leatherstocking Landscaping and Contracting, LLC submitted insurance forms and contact information requesting his company also be utilized when outsourcing property maintenance remediation.

Bill Collins presented 3 estimates to the Board for installing of a new catch basin on the corner of James and Lake Street. Motion to approve Bello Electric & Excavating proposal dated April 7, 2014 for labor cost of $3000 by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes. Materials on hand at DPW total cost of $1730 for the job.

ZEO – Keith Sterling reported to the Board on remedy orders sent for first week in April.

Motion to waive the reading of and to approve the Board Meeting Minutes from 3/26 and 3/31/14 by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes, except Trustee Leonard, who abstained.

Clerk – Dayle Barra

►     Abstract #20 Funds: General $6382.96, Water $726.11, Sewer $4784.07, Cemetery $499; Total: $12,392.14. Motion to approve Abstract #20 by Trustee Moshier, 2^nd by Trustee Hazelton – all voted yes.

►     Motion to approve Farmer’s Market in Spring Park per email from Ronald Bayzon by Trustee Moshier, 2^nd by Trustee Leonard – all voted yes.

►     Motion to approve Tom Hallock, Fire Chief; Doug Brooks, 1^st Asst Chief; and Mark Elderkin, 2^nd Chief by Trustee Hazelton, 2^nd Trustee Leonard – all voted yes.

►     FD Monthly Report for March 2014 distributed.

Treasurer – Cindy L. Hall

►     Transferred $300,000.00 from A201 Consolidated Savings to Cash Sweep account (yields .15% interest instead of .02-.03 interest.)

Mayor Frohne – Motion to pay Bill Collins $16/hour post Jim Malinowski’s retirement on May 31, 2014 by Trustee Leonard, 2^nd by Trustee Moshier – all voted yes.

Trustee Patrick – Will ask DPW to check out sidewalk on East Lake project for possible substantial cracking and will request periodical updates on Bill Collin’s training status.

Motion to adjourn meeting at 6:56pm made by Trustee Hazelton, 2^nd by Trustee Moshier – all voted yes. 

Respectfully submitted,

Dayle A. Barra, Village Clerk