Date: July 12, 2011
Time: 6:00 pm
Elected Officers:
Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers: Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustee O’Connor, Trustee Kurkowski, Trustee Pierson present.
Trustee Patrick absent
Motion made to waive the reading and to approve the June 29th, 2011 minutes made by Trustee O’Connor, 2nd by Trustee Pierson, Trustee’s O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes.
Doug Bordinger- Property Maintenance
Chart was passed out to all members:
1) Jongmi Lee – 241 Main St.- overgrowth, not mowed
2) Anatoly Ritikoff – 58 Church St. – overgrowth, not mowed
3) Joseph Arcuri – 76 Church St. – overgrowth, not mowed
4) Lisa Stefanec – 16 Sylvan St. – overgrowth, not mowed
5) Daureen Hunt – 9 Park St. – overgrowth, not mowed
Motion made by Trustee O’Connor, 2nd. by Trustee Pierson to order properties mowed, fines assessed and to bill property owners. Trustee’s O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
Privilege of the floor: Public comments and concerns.
Judy Stone from the Chamber of Commerce reported to the board that the repairs for the bandstand in Spring Park have been completed and asked the board members if they would prefer to check it over before the bill is paid. Upon Trustee Kurkowski’s approval of the work that was done, it was decided that it was okay for the Chamber of Commerce to pay for the repairs.
Judy also stated that she has 3 concerts scheduled for Spring Park for the summer of 2011 and is working on a 4th. She also wondered if the flag could be removed from the bandstand at the time of the concerts so the bands could use the bandstand and if chairs could be borrowed from the Memorial Room of the Library for the bands. The board agreed there is no problem with the chairs and Trustee Pierson will speak to Jim Malinowski about removing the flag on the day of the concerts. Judy also stated the flag should be replaced soon. Trustee Pierson will speak to the Legion members at their next meeting about donating a flag for the park.
She then asked the board if they had made a decision on where to bury the time capsule being put together for the 150th. anniversary and if a plaque could also be put there so it is known what is buried there. It was decided that on the 200th. anniversary of the Village would be the best time for the capsule to opened and this should be put on the plaque that will be put flush to the ground over top of the capsule.
Clerk – Diane Blackwell
Abstract #03 – General fund -$4,607.12, Water fund - $1,255.95, Sewer fund - $4,750.90, Cemetery fund $682.43. Total: $11,296.40.
Motion to approve Abstract #03 made by Trustee Kurkowski, 2nd. by Trustee Pierson, Trustee’s O’Connor, Kurkowski, Pierson and Mayor Frohne voted yes. Motion carried.
Clerk’s report for month of June, 2011- clerk fees taken in were $48.50. Check given to treasurer $48.50.
Tax report for month of June, 2011 - $466,306.12.
Treasurer – Donna Wells:
Transfer – Resolution made to approve the motion to transfer $5000.00 to the Library L5031 from A9901.03 made by Trustee Kurkowski, 2nd. by Trustee O’Connor. Trustee’s O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes.
A tax bill from Time Warner needs to be paid out of the franchise fees. Resolution to approve the motion for payment of the Time Warner tax bill from the franchise fees made by Trustee O’Connor, 2nd. by Trustee Pierson. Trustee’s O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
The profit and loss budget vs. actual for 6/1 – 7/1/2011, and the balance sheet as of 6/30/2011 was passed out to all members.
When the state auditor was here, it was recommended to zero out the balance of the restricted fund account as it should be accounted for in the cemetery fund. Resolution made to approve the treasurer to zero out the balance of the restricted account for the cemetery fund and move it to the regular cemetery fund, made by Trustee O’Connor, 2nd. by Trustee Pierson. Trustee’s O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes.
Ronald and Tricia Bourne asked for a credit on their water bill from a leak on each side of the water meter. Chris Butler checked it and tightened the connection to the meter. After discussion, it was agreed no credit should be given. Motion was made by Trustee Pierson, 2nd. by Trustee O’Connor to not issue a credit to Mr. & Mrs. Bourne. Trustee’s O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
The AUD will be sent to the state by Friday, July 15th, 2011.
Donna has been working on the fire grant from FEMA that was not closed out in 2003 and it will be done soon.
We received a quote from Kurt Van Spanj to do the stucco work on the Library building: $2,425.00. All places around the building that the stucco is missing and where the other contractor put the new windows in a left a crack. Resolution to approve to hire Kurt Van Spanj to do all stucco repairs on the Library building including around the new windows at a cost of $2,425.00, made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes.
Mayor Frohne:
Has not heard anything from the Christian Brothers Contractor that did the work on the library building, in regards to the leak from this past winter that did damage in the librarians new office.
There is a summer program going on at school that has a lot of children crossing Rt. 20 Monday thru Friday at 7:45. Mayor Frohne asked Jim Malinowski to have someone there each morning for the ½ hr. to cross the children so everyone stays safe.
The contract from Bond’s Field has been given to the Legion and they are reviewing it. This was passed out to all members to also review and will be brought to the next meeting to be voted on.
A contract agreement for the dog control officer was written and given to the Ins. agent. The insurance co. stated they would not cover an independent contractor for the village. If the village hires a dog control officer, he should be put on as a part time village employee and he would be covered under the village liability and worker’s compensation. Motion made by Trustee Pierson, 2nd. by Trustee O’Connor to hire Mark Yerdon as the village dog control officer as a part time employee at the pay of $200.00 per month , Trustee’s O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes.
Mayor Frohne also received a contract from the Herkimer Co. Humane Society for the dog control officer to take unlicensed dogs and dogs running loose in the village. This was passed out to all board members and will be brought to the next meeting to vote on.
Passed out to all members a Local Law to indemnify officers and employees from actions taken in the performance of their duties on behalf of the village. Motion made by Trustee O’Connor, 2nd. by Trustee Pierson, to hold a public hearing on July 27th, 2011 for Local Law 3-2011 to indemnify officers and employees from actions taken in the performance of their duties on behalf of the village, Trustee’s O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes. This will be published in the Daily Star and the Pennysaver.
General Codes update: personal policies, how to have them show up in the codes. After discussion, it was decided to have a reference in the codes book that the personal policy can be found in the village clerk’s office. The other decision made was for the color of the codes book to be dark green with gold lettering. Motion was made by Trustee O’Connor, 2nd. by Trustee Pierson to have the new codes book be dark green with gold lettering, Trustee’s O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes.
The village was advised they should not be responsible for the Zone Pride Days parade due to the insurance. Bethann Hammer told Mayor Frohne they are going to apply for the permit from the state to have the parade on Rt. 20 and if they don’t get it the parade will be held on James St.
Mayor Frohne had an inspection report from the water system that was conducted May 12, 2011. An update has been requested on the status of the 5 homes being served untreated water from the raw water transmission main by July 31, 2011.
Mrs. Tavern asked Mayor Frohne if she could purchase a bucket swing to replace one of the swings in the Spring Park for the little children. After discussion, it was decided that she could purchase the swing and let us know when she has it and we will ask Jim Malinowski to put it up.
Trustee O’Connor:
Sewer plant is getting cleaned up nicely.
Trustee Patrick: absent
Trustee Kurkowski:
Passed out the monthly fire dept. report.
A request has been made to purchase 9 ft. of land in the cemetery near the new road. The deed is available for plot #332, but the family is buried in plot #350. There is no deed available for the plot #350. The new section is not available for sale at this time because there are other plots available in the cemetery. After discussion, no decision was made until further investigating is done regarding this issue.
Trustee Pierson:
Asked about changing the term of trustee’s to 4yr. rather than 2yr. No decision was made at this time.
Motion to adjourn meeting at 7.30pm. was made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
Respectfully submitted,
Diane Blackwell
Village Clerk
