Date: June 29, 2011
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers: Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustee O’Connor, Trustee Patrick, Trustee Kurkowski, Trustee Pierson present
Motion made to waive the reading and to approve the May 25th, 2011 minutes made by Trustee O’Connor, 2nd by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Trustee Pierson abstained.
Motion made to waive the reading and to approve the June 14th. 2011 minutes made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes.
Special Business:
Lamont Engineers- Glen Simpson
Contract #1- G. DeVincentis will be back to do seeding and finish up restoration and to do over an area where there was a washout from all the rain. Also there are a couple areas that need to be fixed at the Decker property that need to be mulched and reseeded. Manhole 4-6 has been completed.
Contract 2- Blue Heron, getting everything top soiled and mulched at the plant, started the paving and should be done the next day. There is a leak in the pre-treatment building and that will be taken care of soon. The staff gauge will not be done by the end of June, but will be completed ASAP.
Contract 3- Stillsing, is done.
Contract 4 – J.V.Warren Co. - Plumbing, done
Contract 5 – J.V.Warren Co. – HVAC - 2 issues to be taken care.
Ron Crist was at the meeting to ask about the problem he is having with water draining through his driveway, 15 Canadarago St. After discussion, Glen said he will pull the pre-project photos and check on that. Doug Bordinger also stated he is having the same problem in his yard and driveway on Canadarago St. Glen will check into this as well.
Change orders:
Resolution made to approve the motion to accept Change order #11 to Contract #1 for the replacement of the sewer main for manholes #4-6 and replacement of manhole #5 at a total cost of $71,927.90 made by Trustee O’Connor, 2nd. by Trustee Pierson. Trustee’s O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes.
Resolution made to approve the motion for the purchase of a Sewer Jetter on Change order #12 to Contract #1 in the amount of $67,229.40 made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Resolution made to approve the final over and under results for the completed bid items for Change order #13 with the Lamont Engineer Co. with a decrease of $11,640.00 made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
The bar screen problem at the WWTP is being fixed by Chris and Bob.
Doug Bordinger- Property Maintenance
Chart was passed out to all members:
1) Meredith Feldman –219 Main St. - 6/7- overgrowth – mowed
2) John & Nancy Knorr – 26 W. James St. – 6/7 – overgrowth – mowed
3) Robert Damiano – vacant lot on Ann St. - 6/7 – overgrowth, mowed
4) Jongmi Lee – 241 Main St. - 6/7 – overgrowth – mailed notice 6/23 – due 7/14 meeting
5) Anatoly Riticoff – 58 Church St. – overgrowth – mailed notice 6/23
6) Joseph Arcuri – 76 Church St. – overgrowth – mailed notice 6/23
7) Lisa STefanec – 16 Sylvan St. – overgrowth – mailed notice 6/23
8) Daureen Hunt – 9 Park St. – overgrowth – mailed notice 6/23
9) Suzette Gebhard - 19 Lake St. – overgrowth – mailed notice 6/23
10) Monica Czarranchik – 33 River St. – overgrowth, mailed notice 6/23
11) Jack Sartor – 32 W. James St. – overgrowth – mailed notice 6/23
1) RoseAnn Bizardi – 3 Manley St. – rubbish/debris – mailed notice 6/23.
Tom Hallock – Chief of Fire Dept.
An estimate was brought to the board on June 14th, 2011 for 5 new air bags and at the June 29th meeting brought in another estimate from another company. After discussion, was decided the 1st. estimate would be the one to use.
Resolution was made for the motion to approve the Fire Dept. to purchase 5 new air bags only and not the controller at a cost of $3628.00 was made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
The pontoon boat that the fire dept. has worked great when they got a call for stranded boaters on Canadarago Lake. It was the first time the fire dept. used it and it worked great.
Two years ago a grant was requested from FEMA for a truck and was turned down. After checking into this further, it was discovered that the FEMA grant from 2003 that the village obtained was never officially closed out. This grant was for new turn out gear and air packs. Chief Hallock had inquired into this and was told at that time that it was taken care of. If this is not taken care of ASAP, the village may have to pay back the money back. Treasurer Wells told Chief Hallock to bring all the paperwork in that he has and she will take care of this.
Tom also reported that the Russian man is still painting the inside of the fire house and is doing a fine job.
He also asked for a print out of all bills for each month.
Due to not cleaning out all the garbage and not doing the final walk through, part of the deposit for the Church of Christ United craft fair will not be given back. The clean up costs totaled $83.00, therefore a check for $17.00 will be sent back.
Motion made by Trustee O’Connor, 2nd. by Trustee Patrick to give $17.00 back out of the $100.00 required for the use of Spring Park. Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
Privilege of the floor: Public comments and concerns.
Beth Ann Hammer and Bill Kosina – spoke to the board about the new State mandate that came out for groups sponsoring parades on state roads. It states that the sponsoring group must have $1-2 million dollar liability insurance policy with an additional $5 million dollar liability policy. One option would be if the village were to underwrite the regulations of the event and the application would be waived. Mayor Frohne has been in touch with Attorney Merzig and he is checking into this. Chief Hallock stated the firemen would do traffic control if the village wrote a letter asking for that.
Motion was made by Trustee Pierson and 2nd. by Trustee O’Connor to propose that if the state says no to the parade on Main St. on August 13th, it can be moved to James St. and therefore would not be held on a state highway. Trustee’s O’Connor, Pierson, Patrick, and Mayor Frohne voted yes. Trustee Kurkowski voted no. Motion carried.
Clerk – Diane Blackwell
Abstract #02 – General fund -$5,028.04, Water fund - $818.64, Sewer fund - $4,596.25, Cemetery fund $505.20, Trust & Agency,$754.22, Capitol Projects, $89,459.96. Total: $101,162.31.
Motion to approve Abstract #02 made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Patrick, Kurkowski, Pierson and Mayor Frohne voted yes. Motion carried.
Correction on Abstract #01- General fund should have been $12,099.20, was reported as $12,099.25. Also the voucher for EFC was made out for $44,000.00, and should have been $43,300.00.
Motion to approve the corrections made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
The village taxes collected as of June 29, 2011 are $401,997.69, check given to treasurer for $210,986.84.
The renewal for the Annual Preventative Maintenance agreement for Power Generation & Industrial Engines, Inc. has come due. This is maintenance for the generator at the water plant. After discussion, it was decided to check into other companies for a better price and to include the sewer plant as well.
Treasurer – Donna Wells:
Passed out the final year end report for 2010-2011 including the Cemetery.
The estimate for the paint job on the library building has increased due to the lead paint to be removed. The estimate was $5,634.40 and has increased to $11,268.80. Donna suggested he do the windows as well while the lead paint is being removed. There is $12,000.00 still available from the grant money.
Motion to approve the estimate from Jason Frazier for $11,268.80 to paint the library building made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Donna received an engagement letter from the auditors saying we may need another audit. Donna will know more about this at next meeting.
Darrell Decker asked about the old easement taken off his deed as agreed upon with the village when the work for the WWTP project is completed. Resolution to approve the motion made by Trustee O’Connor, 2nd. by Trustee Pierson to take old easement off deed for Darrell Decker as agreed upon with the village when the WWTP project is completed, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
A letter was received from the Remington Federal Credit Union allowing the Village employees to use the credit union upon approval of the Village Board of Trustees. Resolution to approve the motion made by Trustee Pierson and 2nd. by Trustee O’Connor to approve the inclusion in the field of membership to the Remington Federal Credit Union for the Village of Richfield Springs employees. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Mirabito(NYSEC Solutions) is the best rate for the Natural Gas bid for the village and it was recommended by the Treasurer to use the variable rate as well. Resolution to approve the motion to accept Mirabito Energy Products for the Village of Richfield Springs for the Natural Gas and to use the variable rate for the current year made by Trustee Patrick, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes.
Estimates were received for trees to be cut down and trimmed in the Library parking lot, the Spring Park and the Lakeview Cemetery.
1) Tallman’s Enterprises - office and library parking lot, $900.00, Spring Park, $6,480.00, Lakeview Cemetery, for pruning trees, $24,300.00 and for removing 2 Maple trees, $2,500.00, Woodside Ave. to prune 1 tree, $450.00.
2) Ron’s Tree Svc.- 30 Maple trees to be pruned, 14 trees to be removed, $9,450.00, total cost for trimming and removal $13,125.00.
3) Dick’s tree service, did not give an acceptable estimate.
4) Chapman Tree Svc. (Ralph Chapman) for Lakeview Cemetery, $7,900.00, 8 trees in library parking lot, $1,600.00, Spring Park, trim several trees, remove 1 large Maple tree and chipping of 1 stump, $2100.00, Woodside Ave, 1 tree removed and stump taken out, $800.00.
After discussion, was decided to accept the estimates from Chapman Tree Service.
Resolution to accept the motion made by Trustee Pierson, 2nd. by Trustee O’Connor to hire Chapman Tree Service to trim 65 trees, remove 2 trees, install 5 cables and to chip out 2 stumps in the Lakeview Cemetery for a total cost of $7900.00, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Resolution to accept the motion made by Trustee O’Connor, 2nd. by Trustee Pierson to hire Chapman Tree Service to trim 8 Locust trees in the library parking lot, at a total cost of $1600.00, to trim several large Maple trees, remove 1 large Maple tree and chip out one stump in Spring Park, at a total cost of $2100.00, and to remove 1 tree and chip out one stump on Woodside Ave. in the village at a total cost of $800.00, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
A notice was received from NYS deferred comp (when you take so much out pay and they invest it for you) the employees can be offered this if the board approves. After discussion, was decided not to offer it because if the employee wants to do this they can do it on their own. Motion to not offer the NYS Deferred Comp to the village employees made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
A compliance form for water and sewer was passed out to all board members to fill out and give back to Clerk to return to USDA Rural Development.
Mayor Frohne: nothing at this time.
Trustee O’Connor:
Chris and Bob are working on solving the problem with the bar screen at the WWTP.
Trustee Kurkowski:
Asked about putting a fence up around the reservoir. This should be a chain link fence and will have to be put out on bid.
Trustee Pierson:
Passed out an estimate from Branck Construction Co. for curbs and sidewalks for both sides of Lake St. Total of estimate at this time is $82,500.00. After discussion, it was decided to have the West side of Lake St. done this year and the East side done next year. Motion was made by Trustee Pierson, 2nd. by Trustee Patrick to put out on bid for the sidewalk and curb to be put in on the West side of Lake St. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
The front end loader at the DPW has broken down. Jim found a company in Sharon Springs that can fix it and it will cost approximately $700.00. This has been put in the procurement policy book in the office and needs two signatures.
Trustee Pierson asked about the possibility of the trustee positions being changed from a two year term to a four year term. After discussion, was decided the Clerk will look into this and report back to the board.
Trustee Patrick:
Asked about the progress of the repairs to be done on the library roof where it leaked last winter where the new roof was put on. There has been damage done to the librarian’s new office. The architects are supposed to be contacting the Christian Brothers Cont. Co. who did the work. There has been no word from the contractor as of today.
Also reported on the dog officer status. He has 3 considerations for the position and will continue working on getting someone hired. A contract was received from Attorney Merzig, our Insurance Agent Larry Jouben has been notified and Mayor Frohne will contact Herkimer Co. SPCA regarding a contract with them. Trustee Patrick reviewed with the board the pay that was decided on at $200.00 for the 1st. three months and then up it to $250.00. A badge for identification will be required for him to wear while on a call and business cards will be made for him. Equipment that will be needed is an animal cage, muzzle, leash, collar, etc. A notice will be put in the paper with his phone number so people can get in touch with him directly when needed.
Trustee Patrick was approached by a woman on Main St. about the end of her driveway being damaged by the DPW crew removing the snow. Trustee Pierson will check on this with Jim Malinowski.
Also, Trustee Patrick is going to check into how other village’s handle having an appliance day for people to get rid of old appliances.
Motion to adjourn meeting at 8.30pm. was made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
Respectfully submitted,
Diane Blackwell
Village Clerk
Saturday, July 16, 2011
Wednesday, July 6, 2011
June 14, 2011
Date: June 14, 2011
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers: Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustee O’Connor, Trustee Patrick, Trustee Kurkowski present.
Trustee Pierson absent.
Dayle Barra was introduced to the Board members and Mayor Frohne called for a motion to approve the appointment of Dayle to the Clerk in training position for three months and then be appointed full time. Motion made by Trustee O’Connor, 2nd by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
Doug Bordinger- Property Maintenance
Chart was passed out to all members of properties notices were sent to:
1) Roxanne Mosher, 213 Main St. - mowed
2) Justine Ntemar, 29 W. James St. - not mowed
3) Frances Estigo, 19 W. James St. - mowed
4) Suzanne Sample, 12 W. James St. – not mowed
5) William Donnelly, 26 Center St. – mowed
6) Robert Schultz, 8 W. James St. - not mowed
7) Debra Bell, 12 Park St. – mowed
8) Audrey Schwab, Rt. 20, vacant lot- mowed
Motion made by Trustee Kurkowski, 2nd. by Trustee O’Connor, to order properties mowed, fines assessed and to bill property owners. Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Special Business:
A decision had to be made about the deposits to be returned to two different groups that used the Spring Park: The Richfield Springs Bible Church, May 28th for a fun day. Deposit will be returned.
The Church of Christ United for the craft fair that was held on June 11th. The whole deposit will not be returned due to damage done on the grounds by vehicles and garbage left in the bathrooms as well as charcoal left. It also states on the application that a walk through will be done before and after the event. There was no one to do a walk through after the craft fair was done. The amount to be returned will be decided when the damages are fixed.
Public Comment
Martha Jane Eliason and Jenny Stocking approached the board about the dog problem in the village on Bronner Ave. A pit-bull and a big black dog have been running loose and scaring many people. It is undetermined if these dogs are licensed. This is a very serious concern. Mayor Frohne explained to Martha that the village is working on getting a dog control officer, but if there is a dog that is threatening they should call the Sheriff’s dept. or State Police. She is also concerned about people trespassing on private property. This is also a police matter.
Frances Estigo was also at the meeting and he stated he was there just to observe.
Clerk – Diane Blackwell
Abstract #01 – General fund -$12.099.25, Water fund - $29,667.03, Sewer fund - $44,996.01, Cemetery fund $1,028.30, Capitol Projects, $1,111.25. Total: $88,901.84.
Motion to approve Abstract #01 made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Correction on abstract #24, water fund should have been $4,229.01, should have been $4,251.01.
Motion to approve correction on abstract #24 made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerk fees taken in for the month of May 2011, $28.75, license and permit fees, $50.00. Check given to treasurer $78.75.
Workshop for NYRWA on June 16th, 22.00, in Little Falls for Jim Malinowski. Motion to workshop made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Linda from Glimmerglass Opera called and stated that she received the letter from Mayor Frohne regarding the taxes for the village and wanted the board of trustee’s to know she will be presenting this to their board at their next meeting.
John Van Allan was in the office and asked for Mayor Frohne to stop and see him regarding the water meter issue at his residence. After discussion, it was agreed Mayor Frohne would talk to Mr. Van Allan and explain to him why he received the letter and if he would prefer to stay on the flat estimated rate, it is ok, but upon the change of ownership of the property, it must conform with the village rules and regulations for the water meters.
Treasurer – Donna Wells:
3 corrections needed to be approved due to transfers done on May 25th.2011.
1) From FX8310.1 water personal service, to FX8397.2 Capital expenditures, $1078.02.
2) From FX8340.1 trans/Dist. P.S. to FX8389.4, $644.68.
3) From G8130.1 WWTP P.S., to G8120.1 Transmission Lines P.S., $54.00.
Motion to approve the resolution for the transfers made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
4) Transfer needed From FX9065.8 Medicare, to FX9030.8 Social Security, $20.97.
Motion to approve the resolution for the transfer made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
** Transfers 1-4 are for the fiscal year 2010-2011.
5) Add line item G9730.6 ARRA Bond Anticipation Note to Sewer Fund (G) with a total of $44,000.00.
Motion to establish new line item made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
6) Appropriate from G899 the Misc. Reserve set up for this payment to G9730.6, $44,000.00.
Motion to adopt the resolution to move the $44,000.00 into G9730.6. made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
** Number 5 & 6 for the current fiscal year 2011-2012.
Donna passed out the preliminary Profit & Loss Budget vs. Actual for 2010-2011.
Donna presented a retainer agreement amendment for David Merzig because of the cost of the legal fees incurred, need the line increased by $7500.00 in the project.
Motion to approve the resolution to increase the Attorney’s line for the project by $7500.00, made by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Patrick, Kurkowsk and Mayor Frohne voted yes.
Donna gave a report of the meeting at Attorney David Merzig’s office in Oneonta, on June 7, 2011.
A bid from Mirabito was passed out for the cost of Natural Gas. After discussion, was decided that Trustee Patrick will make phone calls to more companies for comparison prices and report these back to the next meeting.
It was discovered by Treasurer Wells that there was never a water meter put in for the Jeff’s Amish furniture store and The Yankee Dollar store in the Price Chopper Plaza. These stores have been in business for two years or more without a meter. Donna spoke to Wanda from Windsor Development about this and she had her contractor contact Tom Shypski to set a time when the meters can be put in. This will be set up as a flat rate, minimum usage until the meters are installed.
A big limb came down in the cemetery last week during a storm. We have names of three different companies that we can get estimates from. We will get separate estimates for the cemetery, Spring Park and the Village lot at the Library. Ron’s Tree Service, Guido’s Tree Service and Tallman’s Enterprises are the 3 companies we will call. All board members agreed.
A deposit was given to a company for the Firehouse for a fire panel. Was wondering if this job was completed or not. Trustee Kurkowski will check into this.
Mayor Frohne:
Read a report from Jim Malinowski: 3 water meters left to be put in, continuing to look up information about the sidewalks, is working on mowing the side of the roads and brush hog on village properties, the transfer site and Elm St. They will be working at Allens Lake soon, and he talked to Chuck McMann about the plaque in the park which is being dedicated to the village from Mr. McMann’s fifth grade class at Richfield Springs Central School. The plaque will be dedicated on June 21st. or 22nd.
Mayor Frohne has received a request from Joseph Spytko for a meeting about the odor at his residence from the McDonald’s which is owned by ReRob. He asked if any of the trustees would like to go with him. Trustee Patrick offered. After discussion, it was suggested tests be done more often and fines should be raised. Mayor Frohne stated he will meet with Mr. Spytko and then have Attorney Merzig draw up a letter.
Trustee Pierson: Absent
Trustee Patrick:
Addressed the dog control issue. There are several complaints coming into the village office about dogs running loose and getting into garbage, also scaring people that are walking the sidewalks. He is setting up interviews for a dog control officer and some of the concerns he has are: availability, 3-6 months for trial period at $200.00 per month, and being in charge of loose and dangerous dogs. It was also made clear that because the village has a code that states there is a lease law, if a dangerous dog attacks a village resident, the village is responsible.
Trustee Kurkowski:
G. DeVincentis is busy now doing the restoration from the WWTP project. Trustee Kurkowski wanted it to be made known that on Park St. and Elm St. some one has driven through the area that was done.
The air bags that the fire dept. uses are 20 years old and out dated. An estimate was presented to the board for 5 new air bags which totaled $3,628.00. After discussion, it was decided to have Chief Hallock get to more estimates before a decision would be made.
David Arkema has been working on the bandstand in Spring Park and was asked to work on the steps so they are not so steep. Mr. Arkema is doing a very nice job.
Trustee requested executive session to discuss a personnel issue.
Trustee O’Connor:
Asked about the completion date of the WWTP project and what would happen if Blue Heron does not meet that date. He is very concerned about the work ethics of Blue Heron and whether they will come back or not to finish the job. Donna stated there is a performance bond in place and the insurance company that holds that bond could send another company in to finish the job, or re-bid the job. Donna also stated that they were told that if not completed on June 30th, there will be $800.00 charge per day.
Motion to go to executive session made by Trustee Patrick, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
Motion to come out of executive session made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s Patrick, O’Connor, Kurkowski and Mayor Frohne voted yes.
Motion to adjourn meeting at 8.15pm. was made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Respectfully submitted,
Diane Blackwell
Village Clerk
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers: Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustee O’Connor, Trustee Patrick, Trustee Kurkowski present.
Trustee Pierson absent.
Dayle Barra was introduced to the Board members and Mayor Frohne called for a motion to approve the appointment of Dayle to the Clerk in training position for three months and then be appointed full time. Motion made by Trustee O’Connor, 2nd by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
Doug Bordinger- Property Maintenance
Chart was passed out to all members of properties notices were sent to:
1) Roxanne Mosher, 213 Main St. - mowed
2) Justine Ntemar, 29 W. James St. - not mowed
3) Frances Estigo, 19 W. James St. - mowed
4) Suzanne Sample, 12 W. James St. – not mowed
5) William Donnelly, 26 Center St. – mowed
6) Robert Schultz, 8 W. James St. - not mowed
7) Debra Bell, 12 Park St. – mowed
8) Audrey Schwab, Rt. 20, vacant lot- mowed
Motion made by Trustee Kurkowski, 2nd. by Trustee O’Connor, to order properties mowed, fines assessed and to bill property owners. Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Special Business:
A decision had to be made about the deposits to be returned to two different groups that used the Spring Park: The Richfield Springs Bible Church, May 28th for a fun day. Deposit will be returned.
The Church of Christ United for the craft fair that was held on June 11th. The whole deposit will not be returned due to damage done on the grounds by vehicles and garbage left in the bathrooms as well as charcoal left. It also states on the application that a walk through will be done before and after the event. There was no one to do a walk through after the craft fair was done. The amount to be returned will be decided when the damages are fixed.
Public Comment
Martha Jane Eliason and Jenny Stocking approached the board about the dog problem in the village on Bronner Ave. A pit-bull and a big black dog have been running loose and scaring many people. It is undetermined if these dogs are licensed. This is a very serious concern. Mayor Frohne explained to Martha that the village is working on getting a dog control officer, but if there is a dog that is threatening they should call the Sheriff’s dept. or State Police. She is also concerned about people trespassing on private property. This is also a police matter.
Frances Estigo was also at the meeting and he stated he was there just to observe.
Clerk – Diane Blackwell
Abstract #01 – General fund -$12.099.25, Water fund - $29,667.03, Sewer fund - $44,996.01, Cemetery fund $1,028.30, Capitol Projects, $1,111.25. Total: $88,901.84.
Motion to approve Abstract #01 made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Correction on abstract #24, water fund should have been $4,229.01, should have been $4,251.01.
Motion to approve correction on abstract #24 made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerk fees taken in for the month of May 2011, $28.75, license and permit fees, $50.00. Check given to treasurer $78.75.
Workshop for NYRWA on June 16th, 22.00, in Little Falls for Jim Malinowski. Motion to workshop made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Linda from Glimmerglass Opera called and stated that she received the letter from Mayor Frohne regarding the taxes for the village and wanted the board of trustee’s to know she will be presenting this to their board at their next meeting.
John Van Allan was in the office and asked for Mayor Frohne to stop and see him regarding the water meter issue at his residence. After discussion, it was agreed Mayor Frohne would talk to Mr. Van Allan and explain to him why he received the letter and if he would prefer to stay on the flat estimated rate, it is ok, but upon the change of ownership of the property, it must conform with the village rules and regulations for the water meters.
Treasurer – Donna Wells:
3 corrections needed to be approved due to transfers done on May 25th.2011.
1) From FX8310.1 water personal service, to FX8397.2 Capital expenditures, $1078.02.
2) From FX8340.1 trans/Dist. P.S. to FX8389.4, $644.68.
3) From G8130.1 WWTP P.S., to G8120.1 Transmission Lines P.S., $54.00.
Motion to approve the resolution for the transfers made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
4) Transfer needed From FX9065.8 Medicare, to FX9030.8 Social Security, $20.97.
Motion to approve the resolution for the transfer made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
** Transfers 1-4 are for the fiscal year 2010-2011.
5) Add line item G9730.6 ARRA Bond Anticipation Note to Sewer Fund (G) with a total of $44,000.00.
Motion to establish new line item made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
6) Appropriate from G899 the Misc. Reserve set up for this payment to G9730.6, $44,000.00.
Motion to adopt the resolution to move the $44,000.00 into G9730.6. made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
** Number 5 & 6 for the current fiscal year 2011-2012.
Donna passed out the preliminary Profit & Loss Budget vs. Actual for 2010-2011.
Donna presented a retainer agreement amendment for David Merzig because of the cost of the legal fees incurred, need the line increased by $7500.00 in the project.
Motion to approve the resolution to increase the Attorney’s line for the project by $7500.00, made by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Patrick, Kurkowsk and Mayor Frohne voted yes.
Donna gave a report of the meeting at Attorney David Merzig’s office in Oneonta, on June 7, 2011.
A bid from Mirabito was passed out for the cost of Natural Gas. After discussion, was decided that Trustee Patrick will make phone calls to more companies for comparison prices and report these back to the next meeting.
It was discovered by Treasurer Wells that there was never a water meter put in for the Jeff’s Amish furniture store and The Yankee Dollar store in the Price Chopper Plaza. These stores have been in business for two years or more without a meter. Donna spoke to Wanda from Windsor Development about this and she had her contractor contact Tom Shypski to set a time when the meters can be put in. This will be set up as a flat rate, minimum usage until the meters are installed.
A big limb came down in the cemetery last week during a storm. We have names of three different companies that we can get estimates from. We will get separate estimates for the cemetery, Spring Park and the Village lot at the Library. Ron’s Tree Service, Guido’s Tree Service and Tallman’s Enterprises are the 3 companies we will call. All board members agreed.
A deposit was given to a company for the Firehouse for a fire panel. Was wondering if this job was completed or not. Trustee Kurkowski will check into this.
Mayor Frohne:
Read a report from Jim Malinowski: 3 water meters left to be put in, continuing to look up information about the sidewalks, is working on mowing the side of the roads and brush hog on village properties, the transfer site and Elm St. They will be working at Allens Lake soon, and he talked to Chuck McMann about the plaque in the park which is being dedicated to the village from Mr. McMann’s fifth grade class at Richfield Springs Central School. The plaque will be dedicated on June 21st. or 22nd.
Mayor Frohne has received a request from Joseph Spytko for a meeting about the odor at his residence from the McDonald’s which is owned by ReRob. He asked if any of the trustees would like to go with him. Trustee Patrick offered. After discussion, it was suggested tests be done more often and fines should be raised. Mayor Frohne stated he will meet with Mr. Spytko and then have Attorney Merzig draw up a letter.
Trustee Pierson: Absent
Trustee Patrick:
Addressed the dog control issue. There are several complaints coming into the village office about dogs running loose and getting into garbage, also scaring people that are walking the sidewalks. He is setting up interviews for a dog control officer and some of the concerns he has are: availability, 3-6 months for trial period at $200.00 per month, and being in charge of loose and dangerous dogs. It was also made clear that because the village has a code that states there is a lease law, if a dangerous dog attacks a village resident, the village is responsible.
Trustee Kurkowski:
G. DeVincentis is busy now doing the restoration from the WWTP project. Trustee Kurkowski wanted it to be made known that on Park St. and Elm St. some one has driven through the area that was done.
The air bags that the fire dept. uses are 20 years old and out dated. An estimate was presented to the board for 5 new air bags which totaled $3,628.00. After discussion, it was decided to have Chief Hallock get to more estimates before a decision would be made.
David Arkema has been working on the bandstand in Spring Park and was asked to work on the steps so they are not so steep. Mr. Arkema is doing a very nice job.
Trustee requested executive session to discuss a personnel issue.
Trustee O’Connor:
Asked about the completion date of the WWTP project and what would happen if Blue Heron does not meet that date. He is very concerned about the work ethics of Blue Heron and whether they will come back or not to finish the job. Donna stated there is a performance bond in place and the insurance company that holds that bond could send another company in to finish the job, or re-bid the job. Donna also stated that they were told that if not completed on June 30th, there will be $800.00 charge per day.
Motion to go to executive session made by Trustee Patrick, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes.
Motion to come out of executive session made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s Patrick, O’Connor, Kurkowski and Mayor Frohne voted yes.
Motion to adjourn meeting at 8.15pm. was made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Respectfully submitted,
Diane Blackwell
Village Clerk
May 25, 2011
Date: May 25, 2011
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers: Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustee O’Connor, Trustee Pierson, Trustee Patrick, Trustee Kurkowski present.
Motion to waive the reading of the May 10th, 2011 minutes and to approve the May 10th minutes was made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Motion to waive the reading of the May 16th, 2011 minutes and to approve the May 16th, 2011 special meeting was made by Trustee Kurkowski, 2nd. by Trustee Pierson, Trustee’s Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Trustee O’Connor abstained.
Doug Bordinger- Property Maintenance
Chart was passed out to all members of properties not mowed.
1) Suzette Gebhard- 19 Lake St.
2) Zenaido Londona – 20 Lake St.
3) Joseph Arcuri – 76 Church St.
4) Jongmi Lee – 241 Main St.
5) Lisa Stefanec – 16 Sylvan St.
6) Anatoly Ritikoff – 58 Church St.
7) Daureen Hunt – 9 Park St.
Motion made by Trustee Pierson, 2nd. by Trustee O’Connor, to order properties mowed, fines assessed and to bill property owners. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Special Business:
Lamont Engineers – Glen Simpson and Nick Green
Glenn reported to the board that the sewer jetter has been ordered by G. DeVincentis. Also spoke to John Steed and asked when they plan to start doing restoration on manhole 4 to 6 within the next week or two.
C.W. from Blue Heron and he said he could get some guys here next week or week after to do the restoration at the plant. Glen, Jim M. and Chris B. will get together next week to go through the village and plant to make a list of what restoration needs to be done.
J.V.Warren was at the plant on 5/25/2011 and got the roof penetration done and the roof vents are done. The final connection for the heaters has not been made yet.
The Mayor asked about signing the change order for manhole 4 to 6, and Glen and Nick explained that they are going to wait until the work is done and then they will have the exact figures.
Nick passed out an engineering amendment, which is a change to the budget for the project. This includes construction administration which was originally $134,910.00, to increase to $159,190.00, construction observation which was originally $225,810.00, to increase to $240,810.00 and bookkeeping and reporting which was originally $33,040.00, to increase to $38,040.00. The total increase would be $45,000.00. The net change to the Contingency of this Engineering Amendment will be a decrease of $45,000.00.
Mayor Frohne asked Nick about the macerator at the plant, if any thing has been done about the problem? No progress has been made at this time.
The meeting with Blue Heron’s attorney and David Merzig, the village attorney will take place on June 7th. at David Merzig’s office in Oneonta at 10am. Donna Wells and Trustee Patrick will attend.
Public Comment
Charles McMann, a history teacher at Richfield Springs Central School approached the board for permission for his history class to put a plaque on a pedestal in Spring Park to commemorate the 150th. anniversary of the Village of Richfield Springs. After discussion, it was decided to allow the class to put the plaque in the east end corner between the clock and the flower box. Trustee Pierson will check with Jim at the DPW to see if they could do the installation which would include pouring concrete for the base and Mr. McMann will check with BOCES to see if they can make a pedestal. The dedication will be during the last week of school, June 21st. or 22nd. and he would like to have WKTV and the Observer Dispatch come. He also invited the board members to join them for the dedication. Mr. McMann stated he would like to do this each year with his history class and put it in a different area of the village.
Judy Stone reported to the board that David Arkema is working on the grandstand. She asked the board if they had decided where they want to put the time capsule that the Chamber is putting together for the 150th. anniversary of the village. It is being donated by Ron Hess and is 33” x 80”. After discussion, it was suggested in front of the bandstand would be the best place. The board will decide at a future meeting.
She asked the board if they had any new ideas for the 150th, celebration. Judy has checked into banners, but they are very expensive. Mayor Frohne suggested getting more people to take part in the parade. She informed the board that the next committee meeting for the anniversary celebration will be held on June 8th. 2011 at the Historical Museum at 5:30pm. This will be put on the village sign for the public to see. The board thanked Judy for all her hard work with the Chamber and working on the anniversary celebration.
Clerk – Diane Blackwell
Resolution to approve the motion made by Trustee O’Connor, 2nd. by Trustee Pierson, the purchase of two (2) turn out gear outfits for the fire dept at a cost of $2,993.90. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
.
Abstract #24 – General fund -$9,501.45, Water fund - $4,251.01, Sewer fund - $7,489.56, Cemetery fund $1,467.15, Trust & Agency - $670.16. Total: $23,379.33.
Motion to approve Abstract #24 made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Correction on abstract #23, general fund should have been 9,984.56, and sewer should have been $6,369.49.
Motion to approve correction on abstract #23 made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Workshop for NYRWA on June 16th, 22.00, in Little Falls for Tom Shypski and Chris Butler, also a workshop given by NYSDOH on August 4th, no charge, in Little Falls, for Fred Clements, Jim Malinowski, Tom Shypski and Chris Butler. Motion to approve both workshops made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerk passed out a letter from Beth Ann Hammer to all members regarding the Youth Community Center’s Pride Days, asking for volunteers.
The village office will be closed on May 30th, in observance of Memorial Day.
Treasurer – Donna Wells:
Asked for approval to increase the petty cash in the cash drawer to $200.00 for the summer. Motion was made to let the treasurer decide when the petty cash should be increased to $200.00 and when it should be changed back to $150.00 by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes.
Transfers: attached to minutes. Resolution to approve the motion for the transfers made by Trustee Kurkowski, 2nd. by Trustee Pierson, Trustee O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Transfer needed for a bond payment due 6/15/2011. Resolution made to approve a transfer for the bond payment due 6/15/2011, effective 6/1/2011, A9901.1 Water fund transfer, to Fx5031 Water fund revenues, made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Fuel bid information was sent to the county. Donna e-mailed the figures to them. She will make calls for bids for fuel for next year.
NYSDOT building on Rt. 28. Donna called the DOT again and found out the fuel tanks have been removed. There is a problem with the owner of the property next to this property. She did tell them the village is still interested in the property.
The Park Lounge has not received any water charges on their bill since 2008.They have been paying sewer. They are now receiving the water and sewer charges.
John Van Allen and William Purcell need the new Badger Radio-Read water meters put in. Due to plumbing issues this has not been done yet. There are form letters the board approved in 2008 that will be sent out that explains the steps to take.
When the state auditors where here, they questioned why the MVP/MCR health insurance is paid in full for the Librarians spouse and the Water Dept. employee’s spouse and the other employees with family coverage pay 8%. Resolution made to approve the motion to charge 8% to all village employees’s including those on MVP/MCR was made by Trustee Pierson, 2nd. by Trustee O’Connor. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Donna reminded Mayor Frohne to write a letter to Glimmerglass Opera regarding the taxes.
Donna also informed the board that the Tisdale plot has flowers for the summer.
Mayor Frohne:
The new roof on the library building that the Contract Co., Christian Brothers did, leaked this winter over the librarian’s new office. Mayor Frohne met with the Architect’s Co. Butler, Rowland Mays on 5/27/2011 so they could see the problem and discuss what should to be done to fix it. The architects are committed to helping the village to get the contractor to fix the problem.
Mayor Frohne would like to increase the payment to Brandon Dawley for the website from $500.00 to $550.00. Resolution was made to accept the motion made by Trustee O’Connor, 2nd. by Trustee Pierson to increase the payment to Brandon Dawley from $500.00 to $550.00 for working on and maintaining the village website. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Trustee Pierson: Nothing at this time.
Trustee Patrick:
Feels it is time to get a dog control officer for the village. There have been complaints about loose dogs in the village. It was decided to review the applications that are on file for this position.
Wanted to make the board members aware that Doug Bordinger will be working 30 hrs. for the months of June, July and August, and he will be working crossing guard thru June as well as working with DPW and Zone Enforcement Officer.
A discussion arose about the way to handle water problems that are considered an emergency. It was stressed that when a call comes to the office, the proper procedure would be to notify Jim Malinowski, Tom Shypski or Chris Butler to take care of the problem and then to make sure the office is informed so a work order can be done and if necessary, the property owner can be notified.
Trustee Kurkowski:
The new storage shed is now in place in the cemetery.
There is a concern about the lack of replacing the garbage bags when an event is held in the park. It is stated on the back of the application all the rules and they should be followed. If the park is not left the way it should be the deposit will not be returned.
Trustee O’Connor: nothing at this time
Motion to go to executive session made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski, Pierson and Mayor Frohne voted yes.
Motion to come out of executive session made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s Patrick, O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes.
Motion to adjourn meeting at 8.05pm. was made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Respectfully submitted,
Diane Blackwell
Village Clerk
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers: Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustee O’Connor, Trustee Pierson, Trustee Patrick, Trustee Kurkowski present.
Motion to waive the reading of the May 10th, 2011 minutes and to approve the May 10th minutes was made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Motion to waive the reading of the May 16th, 2011 minutes and to approve the May 16th, 2011 special meeting was made by Trustee Kurkowski, 2nd. by Trustee Pierson, Trustee’s Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Trustee O’Connor abstained.
Doug Bordinger- Property Maintenance
Chart was passed out to all members of properties not mowed.
1) Suzette Gebhard- 19 Lake St.
2) Zenaido Londona – 20 Lake St.
3) Joseph Arcuri – 76 Church St.
4) Jongmi Lee – 241 Main St.
5) Lisa Stefanec – 16 Sylvan St.
6) Anatoly Ritikoff – 58 Church St.
7) Daureen Hunt – 9 Park St.
Motion made by Trustee Pierson, 2nd. by Trustee O’Connor, to order properties mowed, fines assessed and to bill property owners. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Special Business:
Lamont Engineers – Glen Simpson and Nick Green
Glenn reported to the board that the sewer jetter has been ordered by G. DeVincentis. Also spoke to John Steed and asked when they plan to start doing restoration on manhole 4 to 6 within the next week or two.
C.W. from Blue Heron and he said he could get some guys here next week or week after to do the restoration at the plant. Glen, Jim M. and Chris B. will get together next week to go through the village and plant to make a list of what restoration needs to be done.
J.V.Warren was at the plant on 5/25/2011 and got the roof penetration done and the roof vents are done. The final connection for the heaters has not been made yet.
The Mayor asked about signing the change order for manhole 4 to 6, and Glen and Nick explained that they are going to wait until the work is done and then they will have the exact figures.
Nick passed out an engineering amendment, which is a change to the budget for the project. This includes construction administration which was originally $134,910.00, to increase to $159,190.00, construction observation which was originally $225,810.00, to increase to $240,810.00 and bookkeeping and reporting which was originally $33,040.00, to increase to $38,040.00. The total increase would be $45,000.00. The net change to the Contingency of this Engineering Amendment will be a decrease of $45,000.00.
Mayor Frohne asked Nick about the macerator at the plant, if any thing has been done about the problem? No progress has been made at this time.
The meeting with Blue Heron’s attorney and David Merzig, the village attorney will take place on June 7th. at David Merzig’s office in Oneonta at 10am. Donna Wells and Trustee Patrick will attend.
Public Comment
Charles McMann, a history teacher at Richfield Springs Central School approached the board for permission for his history class to put a plaque on a pedestal in Spring Park to commemorate the 150th. anniversary of the Village of Richfield Springs. After discussion, it was decided to allow the class to put the plaque in the east end corner between the clock and the flower box. Trustee Pierson will check with Jim at the DPW to see if they could do the installation which would include pouring concrete for the base and Mr. McMann will check with BOCES to see if they can make a pedestal. The dedication will be during the last week of school, June 21st. or 22nd. and he would like to have WKTV and the Observer Dispatch come. He also invited the board members to join them for the dedication. Mr. McMann stated he would like to do this each year with his history class and put it in a different area of the village.
Judy Stone reported to the board that David Arkema is working on the grandstand. She asked the board if they had decided where they want to put the time capsule that the Chamber is putting together for the 150th. anniversary of the village. It is being donated by Ron Hess and is 33” x 80”. After discussion, it was suggested in front of the bandstand would be the best place. The board will decide at a future meeting.
She asked the board if they had any new ideas for the 150th, celebration. Judy has checked into banners, but they are very expensive. Mayor Frohne suggested getting more people to take part in the parade. She informed the board that the next committee meeting for the anniversary celebration will be held on June 8th. 2011 at the Historical Museum at 5:30pm. This will be put on the village sign for the public to see. The board thanked Judy for all her hard work with the Chamber and working on the anniversary celebration.
Clerk – Diane Blackwell
Resolution to approve the motion made by Trustee O’Connor, 2nd. by Trustee Pierson, the purchase of two (2) turn out gear outfits for the fire dept at a cost of $2,993.90. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
.
Abstract #24 – General fund -$9,501.45, Water fund - $4,251.01, Sewer fund - $7,489.56, Cemetery fund $1,467.15, Trust & Agency - $670.16. Total: $23,379.33.
Motion to approve Abstract #24 made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Correction on abstract #23, general fund should have been 9,984.56, and sewer should have been $6,369.49.
Motion to approve correction on abstract #23 made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Workshop for NYRWA on June 16th, 22.00, in Little Falls for Tom Shypski and Chris Butler, also a workshop given by NYSDOH on August 4th, no charge, in Little Falls, for Fred Clements, Jim Malinowski, Tom Shypski and Chris Butler. Motion to approve both workshops made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerk passed out a letter from Beth Ann Hammer to all members regarding the Youth Community Center’s Pride Days, asking for volunteers.
The village office will be closed on May 30th, in observance of Memorial Day.
Treasurer – Donna Wells:
Asked for approval to increase the petty cash in the cash drawer to $200.00 for the summer. Motion was made to let the treasurer decide when the petty cash should be increased to $200.00 and when it should be changed back to $150.00 by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes.
Transfers: attached to minutes. Resolution to approve the motion for the transfers made by Trustee Kurkowski, 2nd. by Trustee Pierson, Trustee O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Transfer needed for a bond payment due 6/15/2011. Resolution made to approve a transfer for the bond payment due 6/15/2011, effective 6/1/2011, A9901.1 Water fund transfer, to Fx5031 Water fund revenues, made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Fuel bid information was sent to the county. Donna e-mailed the figures to them. She will make calls for bids for fuel for next year.
NYSDOT building on Rt. 28. Donna called the DOT again and found out the fuel tanks have been removed. There is a problem with the owner of the property next to this property. She did tell them the village is still interested in the property.
The Park Lounge has not received any water charges on their bill since 2008.They have been paying sewer. They are now receiving the water and sewer charges.
John Van Allen and William Purcell need the new Badger Radio-Read water meters put in. Due to plumbing issues this has not been done yet. There are form letters the board approved in 2008 that will be sent out that explains the steps to take.
When the state auditors where here, they questioned why the MVP/MCR health insurance is paid in full for the Librarians spouse and the Water Dept. employee’s spouse and the other employees with family coverage pay 8%. Resolution made to approve the motion to charge 8% to all village employees’s including those on MVP/MCR was made by Trustee Pierson, 2nd. by Trustee O’Connor. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Donna reminded Mayor Frohne to write a letter to Glimmerglass Opera regarding the taxes.
Donna also informed the board that the Tisdale plot has flowers for the summer.
Mayor Frohne:
The new roof on the library building that the Contract Co., Christian Brothers did, leaked this winter over the librarian’s new office. Mayor Frohne met with the Architect’s Co. Butler, Rowland Mays on 5/27/2011 so they could see the problem and discuss what should to be done to fix it. The architects are committed to helping the village to get the contractor to fix the problem.
Mayor Frohne would like to increase the payment to Brandon Dawley for the website from $500.00 to $550.00. Resolution was made to accept the motion made by Trustee O’Connor, 2nd. by Trustee Pierson to increase the payment to Brandon Dawley from $500.00 to $550.00 for working on and maintaining the village website. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Trustee Pierson: Nothing at this time.
Trustee Patrick:
Feels it is time to get a dog control officer for the village. There have been complaints about loose dogs in the village. It was decided to review the applications that are on file for this position.
Wanted to make the board members aware that Doug Bordinger will be working 30 hrs. for the months of June, July and August, and he will be working crossing guard thru June as well as working with DPW and Zone Enforcement Officer.
A discussion arose about the way to handle water problems that are considered an emergency. It was stressed that when a call comes to the office, the proper procedure would be to notify Jim Malinowski, Tom Shypski or Chris Butler to take care of the problem and then to make sure the office is informed so a work order can be done and if necessary, the property owner can be notified.
Trustee Kurkowski:
The new storage shed is now in place in the cemetery.
There is a concern about the lack of replacing the garbage bags when an event is held in the park. It is stated on the back of the application all the rules and they should be followed. If the park is not left the way it should be the deposit will not be returned.
Trustee O’Connor: nothing at this time
Motion to go to executive session made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski, Pierson and Mayor Frohne voted yes.
Motion to come out of executive session made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s Patrick, O’Connor, Pierson, Kurkowski and Mayor Frohne voted yes.
Motion to adjourn meeting at 8.05pm. was made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Respectfully submitted,
Diane Blackwell
Village Clerk
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