Date: April 12, 2011
Time: 6:25 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustee O’Connor, Trustee Pierson, Trustee Patrick, Trustee Kurkowski present.
April 12, 2011 – Tentative Budget Hearing – No discussion.
Motion to adjourn made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Meeting adjourned at 6:30.
April 12, 2011 – Sewer Rate Hearing - Inside users increased 5%, outside users increase 10%, $1.00 per line (w/s) charge increased. No discussion.
Motion to adjourn made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Meeting adjourned at 6:35.
April 12, 2011 – Regular Board Meeting – called to order by Mayor Frohne at 6:35.
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the March 31, 2011 meeting. No objections.
Motion to approve the March 31, 2011 minutes made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Special Business:
Jim Malinowski –
Expressed his concern about the offer of the DOT using the village’s road sweeper and two men to sweep surrounding villages. He feels it would not be a good idea because of the wear and tear on the machine itself and because it would leave 1 employee in the afternoon to work the DPW and he feels that would make an unsafe situation. The offer was to help the village with getting the salt for the winter. Mayor Frohne asked Jim to ask the DOT for some of the charges cut off the price of the salt, being the village sweeps the state roads through the village.
The curbside pickup for yard debris was started on April 4th. This will be done every 1st. and 3rd. Monday through the summer months. The Clerk offered to put an ad in the Pennysaver making people aware of the pickup dates and that yard debris must be bagged now. Motion to approve the ad for the Pennysaver was made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. David Cocco was present and expressed his appreciation to the DPW for the excellent job they do in keeping the village clean.
The street sweeping is almost finished. Part of Main St. is left to do.
The 2005 truck, 350, needs repairs done to it. Jim will speak with Skinner’s and try to get some idea of the cost.
Bob Graepel did the repairs for the Library building that needed fixing from the Co. inspection, with the exception of the 3rd. floor and the storage room. Also the fire extinguishers have not been returned yet. We have loaners for now.
The posts were put in at the fire house around the fuel tank.
De Vincentis hooked up the lateral for the Tally Ho which was not hooked up properly at the time the work was done. Also the repair was done at 19 River St.
The water meter list is getting down. Now there are 7 left to be replaced or repaired.
Tom Hallock – Fire Chief
The new ambulance is scheduled to be delivered on Thursday, April 14th.
The Russian man is doing a good job painting inside the firehouse.
Asked Donna for an updated budget report for the fire dept.
A “Point of Interest” was passed to the Fire Chief regarding the fire dept. spending. The Village has contributed $11,468.64 beyond the fire contracts. Transfers need to be done to cover $14,900.00. The transfers will be from:
A8160.4 – Refuse/Garbage $2,000.00
A 1910.4 Insurance Cont. 5,900.00
A 1410.14 – Dep. Clerk. P.S. 3,000.00
A 1990.4 Contingent $4,000.00
Total $14,900.00
Trustee Patrick has been making calls inquiring about how to get the prisoners to do work on the fire house.
Chief Hallock was asked about getting 2 new Turn out gear outfits. He decided to wait on the motion for that at this time.
Doug Bordinger – Property maintenance
Doug spoke to the manager at Springer’s about removing their equipment off the sidewalk.
He also called the new owner of the Rosewood Terrace and asked him to remove the graffiti from the back of the building. It was done the next day.
Lamont Engineers – Nick Green and Glen Simpson
Glen gave an update on the contracts:
Contract 1 - De Vincentis was back to hook up the lateral to the Tally Ho. and do the repairs on 19 River St. Because they did not install that lateral when they came through, the cost was $530.00. The over/under change order amount will change. They will also be back at the end of the month of April or early May to do the restoration work in the village. Glen will meet with Jim Malinowski to put together a list for contract 1 of places to be finished.
Contract 2 – Put the ridge vent on the clarifier building. Glen took at least 60 pictures of the WWTP. It is a very bad mess. There is a lot of restoration work to be done there. The side panels on the clarifier building have not been done yet.
Contract 3 – Almost complete. At the clarifier building they need fix the louvers and fans and this has to be
co-ordinated with J.V.Warren.
Contract 4- complete.
Contract 5- HVAC - still need to penetrate through the roof for heating. Change order
Change order 3, Contract #5 - LP regulator and piping and power vents that were approved for the heaters. Total of change order $7,071.0
Motion to approve Change order #3, Contract #5 increase for the LP regulator and piping and power vents approved for the heaters with a cost of $7,071.04, made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Change order #4, Contract 5, to swap locations of the louver & fans in the clarifier bldg. Total cost $1,395.00.
Glen received a break down of the work and wages. Treasurer Wells expressed her feelings about the village not paying for this because it was a design flaw on the engineer’s part. Therefore, she feels Lamont Engineer should pay for changing the louvers around it instead of the village. After further discussion, a motion was made.
Motion to approve change order #4, Contract 5 – HVAC - which will cover the changing of the louvers in the clarifier building at a cost of $1,395.00 made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Nick Green said he is putting together an engineer amendment report and will try to have it for the next board meeting. He also passed out a Contingency Summary for all Pending Contract Changes: total contingency balance as of 4/9/2011 is $130,065.05, and a Project Budget and Funding sources report, which states the project cost as of 3/31/2011 is $549,780.55.
Nick has a contact # for Sewer equipment of America for the sewer jetter, which will be put out on bid.
The end date for the project is June 30th, 2011 with a year for any problems that might occur.
Public Comment:
Charles West and Lenny Pickens representing the Vet’s Club approached the board again about the progress on the Bond Field. They have asked the board about purchasing the field to be used for sports teams. After discussion, Mayor Frohne suggested speaking to Attorney Merzig about drawing up a lease for the Vet’s club to take over the use and upkeep of the park. Mr. West said he has spoken to the DEC and they have told him they could drain the property and make it usable.
Motion was made by Trustee O’Connor, and 2nd. by Trustee Pierson for the Mayor to speak to Attorney Merzig about a 2 yr. lease with an automatic renewal for the American Legion which would include all upkeep of the grounds and building, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Ray Smith from Cazenovia Tractor brought 3 quotes for lawn mower for the Cemetery. He explained the differences and we will have Bryan Coones look these over. Donna will check on more estimates for lawn tractors.
Clerk – Diane Blackwell
Abstract #21 – General fund -$21,186.77, Water fund - $1,272.87, Sewer fund - $1,402.91,
Trust & Agency - $56.84. Capitol Projects - $38,626.84. Total: $62,546.23
Motion to approve Abstract #21 made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Correction of Abstract #20 – general fund was read $207,380.07, should have been $207,550.07.
Clerk’s report for month of March 2011: clerk fees - $.25, registrar fees - $130.00. Check given treasurer for $130.25.
Frank Callahan has requested to use the park for the annual Easter egg hunt on April 23rd. 2011 from 10am. to 12:30pm. Motion to approve made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Clerk asked the board for clarification of procedure for work orders for water turn on and off’s. After discussion, it was agreed that all requests should be brought to office, whether it is called in by Tom Shypski or the owner of the property. Work orders need to be done for each request and kept on file in the clerk’s office. Also, work orders for the water requests will be given to Tom Shypski, not Jim Malinowski.
Treasurer – Donna Wells:
Reported that the transfer of title was turned into the office by Jon Grampp for 8 Elm St.
Clarification of soliciting from Attorney. If asking for money or donation it is considered soliciting and is illegal. If passing brochures out door to door informing the public of their services, it is legal. The Village Board does not encourage the door to door approach in the village whether it is a business or personal.
Church and State clarification from Attorney. After discussion there is still a difference of opinion between the board members.
The voucher for the payment for the new ambulance was $75.00 short from the Fire dept. to cover the delivery, prep and DMV. The village will cover this expense.
Treasurer received a call from Mirabito, they will be back within a month to put more anti freeze in and to recheck the levels at no charge.
Transfers needed:
1) From G8130.4 Sludge removal $8000.00 To G8110.4 Contractual.
2) From A8160.4 Resuse/Garbage $2000.00
A 1910.4 Insurance Cont. 5900.00
A 1410.14 Dep.Clerk P.S. 3000.00
A 1990.4 Contingent 4000.00
$14,900.00
To: A3410.4 Fire Dept. Contractual
3) Appropriate from the Fire Dept. Capital Reserve $110,000.00
Donation Line A2705.3 53,625.00
From Fire Dept.
Total: $163,625.00
To: A3410.2 Capital Expenses
Total bill for ambulance is $163,700.00
The additional $75.00 will come out of A3410.41.
Resolution to approve the motion for above transfers and appropriation of funds from the Fire Dept. Capital Reserve to the Capital Expenses made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee O’Connor, yes, Trustee Pierson, yes, Trustee Patrick, yes, Trustee Kurkowski, yes. and Mayor Frohne, yes.
Resolution to approve the motion authorizing the Village Treasurer to execute and deliver the Cooperative investment Agreement in the name of and on behalf of the Village of Richfield Springs made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee O’Connor, yes, Trustee Pierson, yes, Trustee Patrick, yes, Trustee Kurkowski, yes, and Mayor Frohne, yes.
Attorney Merzig wrote an example letter to ask for payment in lieu of taxes to be sent to Glimmerglass Opera. This will be discussed at the next meeting.
The village needs a contractual agreement between the village and the school that they will provide a youth program and the village will donate $6000.00.
Mayor Frohne:
Presented two Local Laws: 1) Zoning Enforcement Officer to be authorized to issue parking tickets, 2) to establish residency requirements for the appointed offices of Village Clerk and Village Treasurer.
Motion to approve public hearing to be held on April 27th, 2011 at 6:00pm regarding the two Local Laws presented to the board concerning Zoning Enforcement Officer to issue tickets, and to establish residency for Village Clerk and Village Treasurer in Otsego Co. and any adjacent county made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Also, passed out to each member was the schedule for the upcoming ICS-100 and the NIMS-700 training the all board members must complete.
Trustee O’Connor – nothing at this time
Trustee Pierson - nothing at this time
Trustee Patrick:
Library board meeting - Mayor Frohne asked Trustee Patrick to remind the library board that their meetings are public meetings and they should be advertised on the village board. At the last board meeting a list of things of value such as paintings, silver plated things, etc. The library is going to insure these.
A letter needs to be put together to be sent to Midstate Correctional Facility in Marcy requesting the prisoners to do mortar work and window repairs on the fire dept.
Trustee Kurkowski:
Cemetery budget: what is needed – shed-12ft x 12ft, tools, wheelbarrow and lawn tractor. The procurement policy also applies to the cemetery.
Motion to approve a $.30 per hour raise for Bryan Coones which will increase from $10.30 to $10.60 made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
The budget proposal for the cemetery will be completed for the April 27th. meeting.
Trustee Kurkowski asked different people what to use on the wooden swans from the reservoir to repair them. He was told fiberglass would probably work. He will check into this further.
Motion to adjourn meeting at 9:00pm. was made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Respectfully submitted,
Diane Blackwell,
Village Clerk
