Date: June 29, 2011
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers: Clerk – Diane Blackwell
Treasurer – Donna Wells
Roll Call: Mayor Frohne, Trustee O’Connor, Trustee Patrick, Trustee Kurkowski, Trustee Pierson present
Motion made to waive the reading and to approve the May 25th, 2011 minutes made by Trustee O’Connor, 2nd by Trustee Patrick, Trustee’s O’Connor, Patrick, Kurkowski and Mayor Frohne voted yes. Trustee Pierson abstained.
Motion made to waive the reading and to approve the June 14th. 2011 minutes made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes.
Special Business:
Lamont Engineers- Glen Simpson
Contract #1- G. DeVincentis will be back to do seeding and finish up restoration and to do over an area where there was a washout from all the rain. Also there are a couple areas that need to be fixed at the Decker property that need to be mulched and reseeded. Manhole 4-6 has been completed.
Contract 2- Blue Heron, getting everything top soiled and mulched at the plant, started the paving and should be done the next day. There is a leak in the pre-treatment building and that will be taken care of soon. The staff gauge will not be done by the end of June, but will be completed ASAP.
Contract 3- Stillsing, is done.
Contract 4 – J.V.Warren Co. - Plumbing, done
Contract 5 – J.V.Warren Co. – HVAC - 2 issues to be taken care.
Ron Crist was at the meeting to ask about the problem he is having with water draining through his driveway, 15 Canadarago St. After discussion, Glen said he will pull the pre-project photos and check on that. Doug Bordinger also stated he is having the same problem in his yard and driveway on Canadarago St. Glen will check into this as well.
Change orders:
Resolution made to approve the motion to accept Change order #11 to Contract #1 for the replacement of the sewer main for manholes #4-6 and replacement of manhole #5 at a total cost of $71,927.90 made by Trustee O’Connor, 2nd. by Trustee Pierson. Trustee’s O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes.
Resolution made to approve the motion for the purchase of a Sewer Jetter on Change order #12 to Contract #1 in the amount of $67,229.40 made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Resolution made to approve the final over and under results for the completed bid items for Change order #13 with the Lamont Engineer Co. with a decrease of $11,640.00 made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
The bar screen problem at the WWTP is being fixed by Chris and Bob.
Doug Bordinger- Property Maintenance
Chart was passed out to all members:
1) Meredith Feldman –219 Main St. - 6/7- overgrowth – mowed
2) John & Nancy Knorr – 26 W. James St. – 6/7 – overgrowth – mowed
3) Robert Damiano – vacant lot on Ann St. - 6/7 – overgrowth, mowed
4) Jongmi Lee – 241 Main St. - 6/7 – overgrowth – mailed notice 6/23 – due 7/14 meeting
5) Anatoly Riticoff – 58 Church St. – overgrowth – mailed notice 6/23
6) Joseph Arcuri – 76 Church St. – overgrowth – mailed notice 6/23
7) Lisa STefanec – 16 Sylvan St. – overgrowth – mailed notice 6/23
8) Daureen Hunt – 9 Park St. – overgrowth – mailed notice 6/23
9) Suzette Gebhard - 19 Lake St. – overgrowth – mailed notice 6/23
10) Monica Czarranchik – 33 River St. – overgrowth, mailed notice 6/23
11) Jack Sartor – 32 W. James St. – overgrowth – mailed notice 6/23
1) RoseAnn Bizardi – 3 Manley St. – rubbish/debris – mailed notice 6/23.
Tom Hallock – Chief of Fire Dept.
An estimate was brought to the board on June 14th, 2011 for 5 new air bags and at the June 29th meeting brought in another estimate from another company. After discussion, was decided the 1st. estimate would be the one to use.
Resolution was made for the motion to approve the Fire Dept. to purchase 5 new air bags only and not the controller at a cost of $3628.00 was made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
The pontoon boat that the fire dept. has worked great when they got a call for stranded boaters on Canadarago Lake. It was the first time the fire dept. used it and it worked great.
Two years ago a grant was requested from FEMA for a truck and was turned down. After checking into this further, it was discovered that the FEMA grant from 2003 that the village obtained was never officially closed out. This grant was for new turn out gear and air packs. Chief Hallock had inquired into this and was told at that time that it was taken care of. If this is not taken care of ASAP, the village may have to pay back the money back. Treasurer Wells told Chief Hallock to bring all the paperwork in that he has and she will take care of this.
Tom also reported that the Russian man is still painting the inside of the fire house and is doing a fine job.
He also asked for a print out of all bills for each month.
Due to not cleaning out all the garbage and not doing the final walk through, part of the deposit for the Church of Christ United craft fair will not be given back. The clean up costs totaled $83.00, therefore a check for $17.00 will be sent back.
Motion made by Trustee O’Connor, 2nd. by Trustee Patrick to give $17.00 back out of the $100.00 required for the use of Spring Park. Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
Privilege of the floor: Public comments and concerns.
Beth Ann Hammer and Bill Kosina – spoke to the board about the new State mandate that came out for groups sponsoring parades on state roads. It states that the sponsoring group must have $1-2 million dollar liability insurance policy with an additional $5 million dollar liability policy. One option would be if the village were to underwrite the regulations of the event and the application would be waived. Mayor Frohne has been in touch with Attorney Merzig and he is checking into this. Chief Hallock stated the firemen would do traffic control if the village wrote a letter asking for that.
Motion was made by Trustee Pierson and 2nd. by Trustee O’Connor to propose that if the state says no to the parade on Main St. on August 13th, it can be moved to James St. and therefore would not be held on a state highway. Trustee’s O’Connor, Pierson, Patrick, and Mayor Frohne voted yes. Trustee Kurkowski voted no. Motion carried.
Clerk – Diane Blackwell
Abstract #02 – General fund -$5,028.04, Water fund - $818.64, Sewer fund - $4,596.25, Cemetery fund $505.20, Trust & Agency,$754.22, Capitol Projects, $89,459.96. Total: $101,162.31.
Motion to approve Abstract #02 made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Patrick, Kurkowski, Pierson and Mayor Frohne voted yes. Motion carried.
Correction on Abstract #01- General fund should have been $12,099.20, was reported as $12,099.25. Also the voucher for EFC was made out for $44,000.00, and should have been $43,300.00.
Motion to approve the corrections made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
The village taxes collected as of June 29, 2011 are $401,997.69, check given to treasurer for $210,986.84.
The renewal for the Annual Preventative Maintenance agreement for Power Generation & Industrial Engines, Inc. has come due. This is maintenance for the generator at the water plant. After discussion, it was decided to check into other companies for a better price and to include the sewer plant as well.
Treasurer – Donna Wells:
Passed out the final year end report for 2010-2011 including the Cemetery.
The estimate for the paint job on the library building has increased due to the lead paint to be removed. The estimate was $5,634.40 and has increased to $11,268.80. Donna suggested he do the windows as well while the lead paint is being removed. There is $12,000.00 still available from the grant money.
Motion to approve the estimate from Jason Frazier for $11,268.80 to paint the library building made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Donna received an engagement letter from the auditors saying we may need another audit. Donna will know more about this at next meeting.
Darrell Decker asked about the old easement taken off his deed as agreed upon with the village when the work for the WWTP project is completed. Resolution to approve the motion made by Trustee O’Connor, 2nd. by Trustee Pierson to take old easement off deed for Darrell Decker as agreed upon with the village when the WWTP project is completed, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
A letter was received from the Remington Federal Credit Union allowing the Village employees to use the credit union upon approval of the Village Board of Trustees. Resolution to approve the motion made by Trustee Pierson and 2nd. by Trustee O’Connor to approve the inclusion in the field of membership to the Remington Federal Credit Union for the Village of Richfield Springs employees. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Mirabito(NYSEC Solutions) is the best rate for the Natural Gas bid for the village and it was recommended by the Treasurer to use the variable rate as well. Resolution to approve the motion to accept Mirabito Energy Products for the Village of Richfield Springs for the Natural Gas and to use the variable rate for the current year made by Trustee Patrick, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes.
Estimates were received for trees to be cut down and trimmed in the Library parking lot, the Spring Park and the Lakeview Cemetery.
1) Tallman’s Enterprises - office and library parking lot, $900.00, Spring Park, $6,480.00, Lakeview Cemetery, for pruning trees, $24,300.00 and for removing 2 Maple trees, $2,500.00, Woodside Ave. to prune 1 tree, $450.00.
2) Ron’s Tree Svc.- 30 Maple trees to be pruned, 14 trees to be removed, $9,450.00, total cost for trimming and removal $13,125.00.
3) Dick’s tree service, did not give an acceptable estimate.
4) Chapman Tree Svc. (Ralph Chapman) for Lakeview Cemetery, $7,900.00, 8 trees in library parking lot, $1,600.00, Spring Park, trim several trees, remove 1 large Maple tree and chipping of 1 stump, $2100.00, Woodside Ave, 1 tree removed and stump taken out, $800.00.
After discussion, was decided to accept the estimates from Chapman Tree Service.
Resolution to accept the motion made by Trustee Pierson, 2nd. by Trustee O’Connor to hire Chapman Tree Service to trim 65 trees, remove 2 trees, install 5 cables and to chip out 2 stumps in the Lakeview Cemetery for a total cost of $7900.00, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Resolution to accept the motion made by Trustee O’Connor, 2nd. by Trustee Pierson to hire Chapman Tree Service to trim 8 Locust trees in the library parking lot, at a total cost of $1600.00, to trim several large Maple trees, remove 1 large Maple tree and chip out one stump in Spring Park, at a total cost of $2100.00, and to remove 1 tree and chip out one stump on Woodside Ave. in the village at a total cost of $800.00, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
A notice was received from NYS deferred comp (when you take so much out pay and they invest it for you) the employees can be offered this if the board approves. After discussion, was decided not to offer it because if the employee wants to do this they can do it on their own. Motion to not offer the NYS Deferred Comp to the village employees made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
A compliance form for water and sewer was passed out to all board members to fill out and give back to Clerk to return to USDA Rural Development.
Mayor Frohne: nothing at this time.
Trustee O’Connor:
Chris and Bob are working on solving the problem with the bar screen at the WWTP.
Trustee Kurkowski:
Asked about putting a fence up around the reservoir. This should be a chain link fence and will have to be put out on bid.
Trustee Pierson:
Passed out an estimate from Branck Construction Co. for curbs and sidewalks for both sides of Lake St. Total of estimate at this time is $82,500.00. After discussion, it was decided to have the West side of Lake St. done this year and the East side done next year. Motion was made by Trustee Pierson, 2nd. by Trustee Patrick to put out on bid for the sidewalk and curb to be put in on the West side of Lake St. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
The front end loader at the DPW has broken down. Jim found a company in Sharon Springs that can fix it and it will cost approximately $700.00. This has been put in the procurement policy book in the office and needs two signatures.
Trustee Pierson asked about the possibility of the trustee positions being changed from a two year term to a four year term. After discussion, was decided the Clerk will look into this and report back to the board.
Trustee Patrick:
Asked about the progress of the repairs to be done on the library roof where it leaked last winter where the new roof was put on. There has been damage done to the librarian’s new office. The architects are supposed to be contacting the Christian Brothers Cont. Co. who did the work. There has been no word from the contractor as of today.
Also reported on the dog officer status. He has 3 considerations for the position and will continue working on getting someone hired. A contract was received from Attorney Merzig, our Insurance Agent Larry Jouben has been notified and Mayor Frohne will contact Herkimer Co. SPCA regarding a contract with them. Trustee Patrick reviewed with the board the pay that was decided on at $200.00 for the 1st. three months and then up it to $250.00. A badge for identification will be required for him to wear while on a call and business cards will be made for him. Equipment that will be needed is an animal cage, muzzle, leash, collar, etc. A notice will be put in the paper with his phone number so people can get in touch with him directly when needed.
Trustee Patrick was approached by a woman on Main St. about the end of her driveway being damaged by the DPW crew removing the snow. Trustee Pierson will check on this with Jim Malinowski.
Also, Trustee Patrick is going to check into how other village’s handle having an appliance day for people to get rid of old appliances.
Motion to adjourn meeting at 8.30pm. was made by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick, Pierson, Kurkowski and Mayor Frohne voted yes. Motion carried.
Respectfully submitted,
Diane Blackwell
Village Clerk
