Date: April 13, 2010
Time: 7:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers: Clerk – Diane Blackwell
Treasurer – Donna Wells
Public Hearing:
1) Call to order: Mayor Frohne, at 7:00 pm
2) Opening Ceremony, Pledge and Roll call of members: Mayor Frohne, Trustees, O’Connor, Patrick, Pierson present and Trustee Kurkowski absent.
Public Comment on budget- Tom Hallock, Fire Chief was concerned about the fire dept. budget only going up $1800.00. Wanted to know if he could still purchase 2 sets of turn out gears? Mayor Frohne explained we would discuss that during the regular meeting.
Guest Bill Klemm asked how many meetings would be held for the budget. Mayor Frohne explained this meeting and then the budget has to be approved at the next meeting. He also asked if the budget would be cut. Mayor Frohne explained that we are keeping it exactly the same. The expenses have gone down about $10,000.00 and the tax levy is the same, because our revenue is down.
Motion to adjourn the Public Hearing made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Motion carried.
Regular Meeting:
Mayor Frohne then called the regular meeting to order.
Mayor Frohne asked if any objections to waiving the reading of the minutes of the March 31st. 2010 meeting. No objections. Motion was then made to approve the March 31st. 2010 minutes by Trustee Patrick, 2nd. by Trustee O’Connor, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Motion carried.
Privilege of the floor: public comments and requests.
1) Wayne King spoke to the board and informed them that the organizers of the concert being planned for May 6, 7, and 8th, 2010, have rescinded their application. This concert was being planned to be held on Butternut Rd. in the Town of Richfield.
Tom Hallock: Fire Chief
1) Passed out a quote for new bearings in the generator on the R-46 Rescue truck. Last time done was 3-4 yrs. ago. The warranty has run out now. This company will come and do all work at the station for $865.88. This price is good for 90 days. The company is Kraft Power Corp. out of Syracuse. Motion made to approve repair made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes.
2) The auxiliary generator at the fire house was serviced by the same co. They recommended an oil heater or block heater because the auxiliary heater does not warm up when turned on, it goes right to 3800rpms. They recommend a block heater that would cost $415.00. This quote is good for 90 days. After discussion, Tom was told he should get at least (2) two quotes as stated in the procurement policy, and the board would discuss this further at the April 28th, 2010 meeting.
3) Sent an application again this year for the DEC grant. Possibly try to get a small generator and some gloves. This grant is a matching grant up to $1000.00.
4) On a 9 yr. average the fire calls are just about average, the EMS calls average for 9 yrs, from the 1st of the year to date are 80 calls, and are now on 124 calls.
5) Asked if the fire co. will be able to purchase 2 sets of turn out gear, cost is $4500.00 for two sets. Will have further discussion at the April 28th, 2010 meeting about purchasing these turn out gear outfits, also was stressed by Tom that the turn out gear outfits need to be kept up to standards and are coming due for replacement. Was agreed that this will have to be done in the future.
6) Was stated that the 3 newly elected fire chiefs are as follows: Chief, Tom Hallock, 1st. Assistant, Doug Brooks and 2nd.Assistant Ken Boepple. Motion to approve made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Motion carried.
Treasurer: Donna Wells
1) Greg Hardy, the contractor who was awarded the bid for the Library bldg. roof project has withdrawn his acceptance. Donna called Dundee Brooke Contractor from Oneonta, who had also submitted a bid for the roof project, and asked if they would still be interested in the job. The owner Jeremy Meyers said they would honor the contract price of $96,800.00. It is covered by the grant. They will supply everything that was in the bid specks.
Resolution was made to accept Greg Hardy’s withdrawal made by Trustee Pierson, 2nd.by Trustee Patrick, Trustee O’Connor, Pierson, Patrick and Mayor Frohne voted yes.
Resolution was made to accept Dundee Brooke Company Contracting Services from Oneonta, made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee O’Connor, Pierson, Patrick and Mayor Frohne voted yes.
2) Furnace bid: Mirabito bid was $11893.00, Krenchicyn was $15,600.00 for the replacement of the furnace. Motion to accept Mirabito’s bid made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes.
Also the estimate for the chimney liner was $3673.00.
Motion made to accept the chimney liner estimate by Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Motion carried.
Clerk: Diane Blackwell
1) Correction on abstract #20. Should have been for Water Fund, $6,755.03, not $8,013.73.
2) Abstract #021 as follows: General Fund, $64,322.15, Water Fund, $1,220.17, Sewer Fund, $3,030.82.
Motion to approve abstract #021 made by Trustee O’Connor, 2nd. Trustee Pierson, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Motion carried
3) Resolution made to re-levy the water/sewer with arrears and other outstanding property maintenance fees, including the relevy charge of $25.00 for water/sewer made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes.
4) Clerk received a letter from George Erhmann requesting to be able to do a concert in Spring Park this year again. After discussion, was decided to approve one concert for Mr. Erhmann.
5) Clerk passed out a copy of Paris Cavic’s resignation as the Village Attorney effective May 6th, 2010. 30 days of the date the letter was written.
6) Clerk passed out a copy of the NIMS training to all trustees and Mayor. Trustee Patrick and Trustee Kurkowski need to do this.
7) Letter of violation from DOH for exceeding the Maximum Contaminant Level (MCL) for total trihalomethanes(TTHM). Motion was made to table until the 4/28/2010 meeting made by Trustee Patrick, 2nd. by Mayor Frohne, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Motion carried.
Treasurer: Donna Wells
Transfers: 1) from A8160.4 Refuse/Garbage Cont.- $3000.00, and from A9901.03 Transfer to Library - $5000.00. Totaling $8000.00, to A1620.4 Buildings Contractual.
2) From A5142.1 Snow Removal personal Svs - $$2500.00, from A5110.4 General Repairs Cont. $1600.00, total: $4100.00, to A5132.4 Garage Cont.
3) From FX8330.5 Purification Cont.- $5000.00, to FX8310.4 Water Cont. total $5000.00.
4) From A1620.41 NYSP Barracks Cont. $1000.00 to A1110.4 Justice Cont.
5) From A9901.03 Transfer to Library $5000.00, to L5031 Transfer from General A
6) Appropriate from General Fund Balance $14,000.00, to A1620.2 Building Capital Exp. For the new natural gas furnace.
7) Transfer from A201, $48,400.00 to the new checking account for the roofing project.
Motion to adopt the approval for the transfers made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Pierson-yes, Trustee Patrick-yes and Mayor Frohne-yes.
Also the Treasurer passed out the balance sheet as of March 31, 2010 and the Profit & Loss Budget vs. Actual from June 1, 2009 through April 4, 2010.
Budget Discussions:
1) Treasurer informed the Board that the Library fund expenditures contractual have $5000.00 in it. Previous years utilities were charged to the Library not to the building fund as it was suppose to be. Treasurer suggests taking $2500.00 out of library contractual and put it into the building contractual A1620.4 to pay the utility bills.
Mrs. Klemm asked what areas have been cut the most in the budget. Treasurer Wells explained that we did not really cut areas, but that bonds have been paid off from previous years. A total of 4 bonds have been paid off. Also the money for the furnace is a refund from the State from 25 years ago from a deposit of work done on Rt. 28. The deposit was never returned and Donna received a check for $28,900.00, of which $25,000.00 was interest paid on that deposit. A portion of that money is being used to replace the furnace in the Library building. Mr. Klemm asked about the low interest loans if all were paid back. Answer was yes. He also asked about the unpaid water/sewer bills and why they could not be shut off. Donna explained that it is very difficult to shut off someone’s water because the Health Dept. gets involved.
Mayor Frohne
1) Fountain in reservoir repair, we received an estimate of $38,175.00. After discussion, was decided it needs to go out on bid because it is over $35,000.00. The fountain stonework is in need of repair, the lights do not work now, but the fountain itself does spray water.
2) New attorney for village - David Merzig, agreed to be the Attorney for the Village. No cost unless we use him, then would be $175.00 per hr. Motion to approve David Merzig as the Attorney for the Village made by Trustee Pierson, 2nd. Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick and Mayor Frohne voted yes.
Donna does need to get a letter of engagement on record from David Merzig for EFC.
3) Motion to appoint Chandra Coones as a volunteer to work in the cemetery made by Trustee O’Connor, 2nd. Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick and Mayor Frohne voted yes.
Trustee Pierson:
1) Chuck Furner needs to redo septic system. He asked Trustee Pierson if there was a way he could be tied into the outside line. Wondered if he put in a new system, if he could work a deal with the village to pump and take to sewer plant to dump, and could work a deal on a tax break. After discussion, was told first it would have to be determined if he is inside or outside the village line. Trustee Pierson said he would talk to Mr. Furner again.
Trustee O’Connor:
1) Sewer project is moving along smoothly so far. Was told that the Bldg. permits are in and the demolition permit is in.
Trustee Patrick
1) Has been approached about the leaves and brush pickup. Trustee Patrick’s concern was that some people’s brush and leaves were being picked up by DPW and not others. The rules for the spring pickup are all leaves are to be bagged and brush not to exceed 4 ft. long and not more than 6 in. in diameter.
2) Dog control officer- Mayor Frohne tried to get a meeting set up with David Weiss, but Mr. Weiss could not meet with him. Trustee Patrick is very adamant about getting someone to do this job that is available when needed.
3) Concerned about the fence around the reservoir. There is some fence up but a lot of areas without fence. After discussion, was decided Donna would call the village insurance agent Larry Jouben and ask if we need to have the fence up there at all.
Trustee Kurkowski
1) Was absent, but had a concern about the Historical Society removing artifacts from the Library Memorial Room that belongs to the Village. They are opening a new exhibit area on Main St. He thinks there should be a paper trail of what is going to the new area and all items should be documented.
Motion made to go into executive session to discuss personnel matters: made by Trustee Patrick, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Motion carried.
Motion made to come out of executive session made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Motion carried.
Motion to adjourn made by Trustee Pierson, 2nd.by Trustee Patrick, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 9:20 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
