Date: March 9, 2010
Time: 7:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Dawley
Appointed Officers: Clerk – Diane Blackwell
Treasurer – Donna Wells
Attorney – Paris Cavic
1) Call to order: Mayor Frohne, at 7:00 pm
2) Roll call of members: Mayor Frohne Trustees Kurkowski, O’Connor, Patrick present, Trustee Dawley absent.
3) Mayor Frohne asked for unanimous consent to waive the reading of the minutes of the February 24, 2010 meeting. No objection.
Motion to approve minutes made by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes. Motion carried.
Motion made to go into executive session for a personnel issue by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Kurkowski and Patrick voted yes, Mayor Frohne voted yes.
Motion to come out of executive session made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’ Connor, Kurkowsk and Patrick voted yes. Mayor Frohne voted yes.
Tom Shypski passed out a list of water dept. budget considerations for 2010-2011. The list was broken down into 1 year expenses, 3-5 year expenses and need to fix this year. He reviewed it with the board and Mayor. He also passed out an E.P.A. LT2 Standards report which explains the standards of the Clear Air, Clean Water Act. These two reports will be attached to minutes.
Clerk: Diane Blackwell
1) Bids were opened by the treasurer for the Library building roofing project.
a.Christian Brothers Construction, from Oneonta, NY - bid $80,000.00, did not have the non-collusion statement.
b.Greg Hardy Construction, from Richfield Springs, NY - bid $62,000.00, had 5 referrals included, and had the non-collusion statement included. He requested $26,000.00 to start the job and the remaining 36,000.00 when the job is completed.
c.Dundee Brooke Contracting, from Oneonta, NY - bid $96,800.00, had non-collusion statement included. This company requested $48,400.00 down and the remainder to be paid within 30 days of final project completion.
2) Abstract #019- A General Fund-$6,752.04, FX Water Fund- $932.21, G Sewer Fund- $48,309.74, TA Trust & Agency Fund- $64.96, H Capitol Fund- $850.00. Totaling: $56,908.95
Motion to approve abstract #019 made by Trustee Patrick, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Patrick, Kurkowski, and Mayor Frohne all voted yes. Motion carried.
3) Clerks report for month of February 2010: Clerk’s fees taken in were $46.75, registrar fees taken in were $20.00. Clerk gave Treasurer a check for $66.75.
4) Clerk passed out an invitation to Mayor Frohne and all trustees from the Richfield Springs Fire Dept. for the annual banquet to be held on April 24, 2010 at the Vet’s Club.
5) Clerk passed out reports from Tom Hallock for the months of Jan. and Feb. 2010 for the fire dept.
6) Clerk received a letter from Jeffrey Schultz of Sauquoit who has a band of 4 musicians and is interested in doing a concert in Spring Park this summer. The charge is $175.00 per hr. After discussion, it was agreed for the clerk to follow up with Mr. Schultz to set up a concert.
7) Clerk has received 3 applications for the Spring Park, 1) Church of Christ United, for their craft fair to be held on 6/12/2010, 2) Lions Club, for their annual car show, to be held on 8/1/2010, and 3) the Zone for their Pride Days to be held on 8/13-15/2010. Motion was made by Trustee Patrick to approve, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Patrick and Kurkowsk voted yes, Mayor Frohne voted yes. Motion carried.
8) Donna Buddle the cleaner of the Library building called the last week of February and said she would not be cleaning the building after March 31st. The clerk called a cleaning service called Genie Services, Inc. from Rome and set up a meeting with Pat Martin to get an estimate for cleaning. The price came in at $335.00 per month, for once a week cleaning, and the company will provide all necessary labor, cleaning supplies and equipment to perform the service. Motion made by Trustee O’Connor to approve, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick and Kurkowski voted yes, Mayor Frohne voted yes. Motion carried.
Treasurer: Donna Wells
1) Treasurer was informed by Claude Wilson, Jr. that he has never paid for sewer use. After discussion, was decided to leave the monthly charge for Mr. Wilson to only water until the time comes that the property is sold and then sewer would be added to the water bill.
2) Treasurer received an estimate from Mirabito to install a new natural gas and remove the old furnace and the 2 tanks. The estimate was $11,893.65. After discussion, was decided to get 2-3 more estimates before a decision is made.
3) Transfers and corrections to be done:
a. correction on Line G1940.2-transfer done on 12/30/09 should read $2000.00. The report has been corrected.
b. transfer from G8197.2 Capital Exp. $6000.00 to G1940.2 Right of Ways.
c. transfer from A5110.2 Capital Exp.(DPW) $ 755.00 to A5142.4 Snow Removal Cont.
d. transfer from A9089.8 Other Employee Benefits $1,177.07 to A5132.4 Garage $1,000.00, to Workers Comp. $177.07.
Resolution made to approve the transfers by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, and Mayor Frohne-yes. .
e. transfer the $10,000.00 from budget line A9950.0(transfer to capital rsv.) to Equipment Cap. Reserve Account established with the required resolution.
Resolution made to establish a Capital Reserve Fund by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski
f. A motion was made to authorize the Treasurer to open a checking account for the Library Project and to appropriate $6,000.00 from the General Fund balance by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes. Motion carried.
g. Donna asked if the board would approve to charge Express Mart for the letter and copies of report sent every month to them and sometimes twice if they don’t pay promptly. We use our paper, envelopes and stamps plus our time to do so. After discussion, a motion was made to bill Express Mart $5.00 per letter to cover costs of paper, envelopes and stamps, by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee’s O’Connor, Patrick and Kurkowski voted yes, and Mayor Frohne voted yes. Motion carried.
h. Donna also stated that she and the Mayor have been working on the budget. Mayor Frohne and Donna met with each dept. head to discuss their budget.
i. A check was received from NYSDOT in the amount of $28,940.33 ($25,000.00 was interest) for a past project from 1998 on Rt. 28 and 25A. Donna called the State Comptrollers Office to see which fund the check should be put in and was told the A fund.
Mayor Frohne
Nothing at this time
Trustee O’Connor
1) Work has been started on the WWTP project.
Trustee Patrick
1) Shared services meeting was rescheduled for 3/18/2010
2) Cemetery special meeting- has decided to hire Brian Coones full time (40 hrs. per wk) from 4/1/2010 - 11/30/2010 depending on the weather. Brian’s wife will volunteer her time also. Trustee Kurkowski expressed his concern about Chandra Coones volunteering there and not being covered by liability insurance. Donna explained she would be covered under Workers Comp. and not liability. This information came from the County. Also, he will punch in on the DPW clock unless they are closed, then he will come to the village office, which is open until 4:30 M-F. The dumpster needs to be brought back by April 1st. and put in the same place as last year on the north side. They are also interested putting the benches out that are in storage. They had a concern about people driving fast in the cemetery. After discussion, was decided that the village would not put speeding signs in different areas of the driveway.
Donna asked Trustee Patrick if the bills were approved. He said two were approved.
Trustee Kurkowski
1) Thinks there should be a minimum charge of 2 hrs. for DPW employees if called out on off hrs. and only out for very short time. This is something that should be decided at the budget meeting.
2) Would like to go back to Wed. morning meetings especially for the summer months. No change in meeting hours until the organizational meeting. Motion made by Trustee Kurkowski to change back to Wed. morning meetings, no second.
3) Fountain and steps by the Spring Park, needs repairs done on it.
4) Concerned about the cost of garbage disposal to the village after the sidewalk sales. No one takes the garbage with them, it is left in the village cans and the DPW crew empties them.
5) Asked if while the project is going on if one man at the sewer plant will be coming in early and the other coming in later to have coverage at the plant while the contractors are working. Was stated that there will be 2 clerk of the works people from Lamont Engineers that will be on site while the project is going on.
6) Asked about the upstairs of the library building and the attic could be cleaned out. Donna stated that Bob Graepel already said he would clean the attic out for us.
7) Wanted to know if anyone knew who backs the Historical Society, the village or the town. Concerned about them using the Village building for their meetings.
8) Would like to see the fence fixed around the reservoir this year. Trustee Patrick will check with Jim Malinowski.
9) Trustee Kurkowski would also like to see the area around Allens Lake mowed more often this year and kept cleaner.
10) And, he asked about the extra man from the sewer plant being trained at the water dept. Was told that Chris Butler has been working with Tom Shypski.
Motion made to adjourn: made by Mayor Frohne, 2nd. by Trustee O’Connor, Trustee O’Connor-yes, Trustee Patrick-yes, Trustee Kurkowski-no and Mayor Frohne-yes. Motion carried and meeting adjourned at 8:50 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
