Date: January 12, 2010
Time: 7:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Dawley
Appointed Officers: Clerk – Diane Blackwell
Treasurer – Donna Wells
Attorney – Paris Cavic
1) Call to order: Mayor Frohne, at 7:00 pm
2) Roll call of members: Mayor Frohne Trustees Kurkowski, O’Connor, Patrick, Dawley present.
3) Mayor Frohne asked for unanimous consent to waive the reading of the minutes of the December 15th, 2009 meeting. No objection.
Motion to approve minutes made by Trustee Dawley, 2nd. by Trustee Kurkowski, Trustee Dawley-yes, Trustee Kurkowski-yes, and Mayor Frohne-yes. Motion carried.
Mayor Frohne asked for unanimous consent to waive the reading of the minutes of the December 30th, 2010 minutes. No objection.
Motion to approve minutes made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Patrick-yes and Mayor Frohne-yes. Motion carried. .
Clerk- Diane Blackwell-
1) Abstract #15. Attached to minutes. Motion to approve made by Trustee O’Connor, 2nd by Trustee Patrick, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes, motion carried.
2) Clerk gave monthly report for Dec. 2009, attached to minutes.
3) The office will be closed on January 18th, 2010 in honor of Martin Luther King Day.
Treasurer-Donna Wells:
1) Transfers to be done- attached to minutes.
Resolution to move money made by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes.
2) All vehicles from the Green project reserve have been delivered.
3) Lamont Eng. is holding a pre-construction meeting in the memorial room on January 21st. 2010 at 10:00 am.
4) Church of Christ Uniting has not been billed since July for maintenance fees. There was a glitch in the program when it was changed from commercial property to residential. The amount of $30.00 is owed. After discussion, was decided that the maintenance fees should be paid. The treasurer will send a letter of explanation to the Church. Motion was made by Trustee Patrick, 2nd. by Trustee Dawley, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-no. Motion carried.
5) Profit and loss report was passed out to all trustees, and the bank reconciliation is available for inspection.
Mayor Frohne
1) Appointment of new employee for Deputy Clerk/Treasurer/Registrar position- Executive session
2) Mayor Frohne wrote a thank you letter to Assemblyman Magee for the help in receiving the Grant money for the Library Building roof and back wall.
3) The key to Bond Field that was signed out by Mrs. Hill, in December, was lost and Mr. Hill asked for another so they could make a copy. He was told no copy is to be made. He asked to borrow a key to get into the building. Was told he had to sign the form to use a key but was to return it by 4:30 that same day, which he did. During the discussion it was suggested maybe a deposit for the keys might be a consideration. It was decided to wait on any decisions to be made at this time.
3) Vote on repeal (4-107C) of residence requirement for cemetery commission with no amendments. Motion made by Trustee O’Connor, 2nd. Trustee Patrick, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes, motion carried.
4) Mayor to sign the NYS Interconnection Contract with NYSEG for solar system, motion made by Trustee O’Connor, 2nd. by Trustee Dawley, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes. Motion carried.
5) The railing on the stairway is being pulled out from the wall, this is the second one, and the Mayor will speak to the Boy Scout Leader, Ron Milner, about this matter.
6) A representative from General Codes will give a presentation to the Board of Trustees at the January 27th, 2010 meeting to go over the process and expenses.
Trustees Reports:
Trustee O’Connor-
1) Water plant, still losing water, not surfacing and is not showing up at the sewer plant. The water plant is putting out more than the sewer plant is taking in.
Tom has to test all the time, the chlorine residuals are hard to keep under control. As of now, we are in violation of the organic solids because the federal and state governments keep changing the standards. Tom Shypski would like to come to a board meeting and explain what it is and what can be done. Mayor Frohne will speak to Tom about coming to the last meeting in February. Also, Tom is having a problem with one of the pumps.
2) Sewer plant, very nice equipment. Also having a problem with a pump.
Trustee Patrick:
1) There will be a shared services meeting on January 19th, 2010. Mayor Frohne will be attending the meetings as an alternate when available. Trustee’s Patrick and Dawley are the village board representatives.
2) Cemetery commission: discussion on changing to 5 members, Paris will check to see what the regulations are for this change. The Village codes say a board member should attend all meetings and be a voting member. The cemetery board members will be appointed at the organizational meeting with the length of terms appointed with each member. Trustee Kurkowski suggested changing to plot owner rather than open up the positions to the county. After discussion, Mayor Frohne asked Attorney Cavic to check into this and the issue will be tabled until the January 27th, 2010 meeting.
3) Trustee Patrick asked for an explanation of the benefits for our employees for length of service. Attorney Cavic stated that up to 12mo.-1 week, up to 24 mo. - 2 weeks, 48 mo. to less than 120 mo. - 3 weeks, and over 120 mo. – 4 weeks.
4) Trustee Patrick would like to check into having the billing for water/sewer bills be changed to quarterly as opposed to monthly. During discussion, it was brought up the costs of postage; the amount of cards used, the time and gas it takes to read the meters, and was suggested to check surrounding villages to see how often they do their billing. Was decided to table this until the January 27th, 2010 meeting.
5) The letter dated 1/42010 from Joe Spytko was addressed. The tests results are compliant. Was stated the DEC has a meter that can measure the quality of the air. The engineers say the more BODs the better. The samples that are being tested are within the limits. The Mayor will talk to Kevin O’Connor of the DEC and also the village engineer to see if he can get an exact number to use as guidance for compliance.
Trustee Kurkowski;
1) Wanted to bring to the board’s attention that any meeting with 3 or more board members is an open meeting. Was stated Mr. Freeman will fine between $100.00 - $300.00.
2) Had 3 complaints from a village resident about snowmobiles on the streets. They are also running on the sidewalks heading towards the Genesee Restaurant.
Trustee Dawley:
1) Has been working with Mayor Frohne on the website. They are hoping to have it done by the end of January 2010. And at the next meeting he is hoping to have a flow chart for everyone to see.
Attorney Cavic:
1) Contract negotiations: Executive session
2) Attorney was approached regarding the election law. We currently have 3 seats for trustees open for election. The candidates for nominating petitions must submit name, position, and the term. If there are 3 nominees for the 2 year term and 1 or no nominee for 1 year this is the way it will be listed on the ballot. A write in is also a possibility. If there are candidates listed for the 2 yr. term and not a candidate for the 1 yr., term, there would have to be a special election for the 1 yr. term. This can not fall to the candidate with the least amount of votes. Unless a seat is vacated due to death, or a disability, the Mayor can not appoint someone to the position. The seat for the 1 yr. term was opened due to the trustee filling the vacant seat of the Mayor, so therefore the seat must be up for election at the March 2010 elections.
Motion to go into executive session for personnel matters, made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes. Gerry Zavitch, Wayne King left at this time.
Motion to come out of executive session made by Trustee Kurkowski, 2nd. Trustee Dawley, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes.
Resolution made for easements and easement fees not to exceed $7000.00. Motion made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes.
Motion made to approve the Mayor’s appointment of Suzanne Christman to the Deputy Clerk/Treasurer/Registrar position, to be paid $10.00 per hour and to start as soon as possible, made by Trustee Kurkowski, 2nd. by Trustee Dawley, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes. Motion carried.
Motion to adjourn; made by Trustee Dawley, 2nd. by Trustee Patrick. Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Meeting adjourned at 8:25 pm.
Respectfully submitted:
Diane Blackwell
Village Clerk
