Date: July 29, 2009
Time: 9:00 am
Attendees (elected): Mayor , Trustees O’Connor, Kurkowski, Patrick, and Dawley
Attendees (appointed & employed): Clerk – Diane Blackwell
Treasurer – Donna Wells
Attorney – Paris Cavic
Call to order: Mayor Frohne, at 9:00 am.
Roll call of members: all present
Clerk – Diane Blackwell – reading of minutes- waived by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Trustee Dawley, voted yes, Trustee Kurkowski, voted yes. Motion carried.
Special Business:
DPW: Jim Malinowski absent, report read by Trustee Patrick,
1) Surplus Equipment at Hwy, Dept. to sell, to send to County in Spring.
a. 1993 Ford F-350 Dump Truck
b. Morbark Woodchipper
c. Homelite diaghram pump
d. JD214 tractor w/mower and snowthrower
2) Truck Bids, Skinner & Damulius most favorable
3) Sewer problem/issue on J.D.Carey Park, will discuss further with board when more
information is available.
Water Plant: Tom Shypski
1) Treated the lake and reservoir with copper sulfate. Cost about $2000.00 per treatment.
2) Problem taken care of at outlet of Allens Lake, Boards in and steel plate, 10x10 plate. 3) Flushed hydrants in July. Hydrant problem at Lakeview St. has rocks in it. Might have to dig it up.
4) Next couple weeks will flush transmission line from lake, must notify all well water users.
5) Fountain needs repairs, Spring would be best time. Lights overheat, might have to draw
water out of other reservoir at that time. May want to have it looked at this summer to see
what needs to be done.
6) Big chlorine tank taken out of service, notified DEC and changed permits and notified DOH. Decided to use 55 gal. drums, was cheaper. No permit needed.
7) Overhauling air controllers. Fitting high pressure tubing out with removable fittings. Bob and Chris helping to replace these. Expect to have these changed out in the next 6 months.
Trustee O’Connor commented on power generator service contract, Trustee O’Connor made a motion to sign the 3 yr. service agreement rather than the 1 yr. 2nd. by Trustee Patrick, Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Trustee Dawley, voted yes, Trustee Kurkowski, voted yes, Motion carried.
Motion made for Tom S. to purchase up to $10,000.00 of chemicals needed for water plant. Anything over $10,000.00 must go out on bid. Motion made by Trustee O’Connor, 2nd. by Trustee Dawley, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes. Motion carried.
WWTP: Chris Butler
1) Flow test from Express Mart done. Mayor Frohne present. Both pumps were on. Flow was comparible to what the Engineers are getting. Still doing monthly testing.
2) Lamont – project WWTP, moving on to next phase. All dates being met and project is progessing fine.
3) Clarifier parts came in on 7/28/09.
4) Cleaning digesters tanks.
Guest: Dan Wilbur, Otsego Co. Code Enforcement Officer
Talked to board members about codes. The County works with code enforcement of villages and towns. The services offered include fire safety, building construction, and property maintenance. Trustee Patrick asked if the County approves permits for the village if the village has not. Mr. Wilbur stated that no permit will be approved from the County if they have not been approved by the village.
Mr. Wilbur stated that any inside work, like electrical, septic, and heating would be Co. only. Any outside work like construction would require village permit.
Attorney Cavic asked about “unsafe” property, how the village would handle that. That would be covered under property maintenance code. Any complaint must be in writing and filed. Name of complainant would not be revealed. Then turned over to Mr. Wilbur and he will do his investigation. Complaints will be put into priority order and taken care of asap.
Code Enforcer: Doug Bordinger
1) Last month issued many lawn maintence violations. Most of them are at that point of having to serve notices again.
2) Attorney Cavic made new violation notices to use.
3) 7/28/2009, warning given on Taylor St. at a garage, a man running an auto repair shop, against village codes. B-1 district.
Clerk: Diane Blackwell
Motion made by Trustee O’Connor to accept July 14th,2009 minutes, 2nd. by Trustee Patrick, Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes, Trustee Dawley, voted yes. Motion carried.
Abstract #4, attached to minutes.
Motion to accept and pay bills: made by Trustee Patrick, 2nd. by Trustee Dawley, Trustee Patrick voted yes, Trustee Dawley, voted yes, Trustee O’Connor, voted yes, Trustee Kurkowski, voted no. Mayor Frohne, voted yes. Motion carried.
Motion to withdraw Library bills from previous motion, due to Library Board did not approve bills before the July 29th, 2009 meeting, made by Trustee O’Connor, 2nd. by Trustee Dawley, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted yes, Trustee Kurkkowski, voted yes, Mayor Frohne, voted yes. Motion carried. Once the Library board approves the bills, they will be paid.
Motion made for Mayor, Clerk and Treasurer to go to a NYCOM conference in Sept.2009.
Motion made by Trustee O’Connor, 2nd. by Trustee Dawley, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes, and Mayor Frohne, voted yes. Motion carried.
Clerk received a call from David Wells, Church group is doing a bike ride on 8/7/2009 and would like to use the park for a stop off. Should be 35-40 people. Will provide their own lunch.
Do they need to do application and deposit? After discussion, a motion was made to waive the application and deposit if the bathrooms were not going to be used. Motion made by Trustee Kurkowski, 2nd by Trustee Patrick, Trustee Kurkowski, voted yes, Trustee Patrick, voted yes, Trustee Dawley, voted yes, Trustee O’Connor, voted yes, Mayor Frohne, voted yes. Motion carried.
Clerk also had a concern about working in the building when the contractors are working on the asbestos removal. The Mayor will contact the Town Supervisor to see if we can use the town office, also the Mayor will speak to the contractors.
Clerk passed out the Local Laws from 1998 to present to all Trustees.
Treasurer: Donna Wells
Passed out a year end budget transfer 8/2009: AUD will be filed on 7/31/09. Transfer sheet attached to minutes. Motion made to accept transfers:
Motion made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Trustee Dawley, voted yes, Trustee Kurkowski, voted yes, Mayor Frohne, voted yes. Motion carried.
Grant from Assembly McGee to fix roof and back wall of Library building, need 2 trustees or Mayor and trustee to sign that we are eligible to do this work.
Motion made for Village Board to be Lead Agency for SEQRA on roof project. Motion made by Trustee O’Connor, 2nd. by Trustee Dawley, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes, Mayor Frohne, voted yes. Motion carried.
Mayor Frohne, Report
1) Did sign contract for Library project.
2) ZBA choice to fill vacancy, Suzanne Christman. Will have further discussion.
3) Been working on forms with attorney for codes officer to use.
4) 7/21/09 Trustee O’Connor and Mayor Frohne observed the meeting between EFC and Lamont Eng. Our treasurer, Attorney, head of DPW, and head of WWTP also attended.
5) 7/24/2009, Mayor Frohne and treasurer Donna Wells met with Kelly Pinney of Mang Ins. about health ins. options for this year.
6) Mtg. with Cemetery Comm. has been rescheduled again, for 8/5/2009 at 6:30 pm. in the Memorial Rm. of the Library.
7) Town of R.S. Supervisor Wayne King and Mayor Frohne participated in the Pride Day’s Parade on 7/25/2009.
Truck Bids:
2 lowest bids were Skinner & Damulis, and West Herr Ford, West Herr Ford was lowest but did not meet bid specks, so bid awarded to Skinner & Damulius, Richfield Springs, NY.
2010 Ford F-350, $24,086.00.
Resolution to reject the lowest bid which does not meet the technical requirements of the bid specifications.
Resolve to accept Skinner & Damulis and the lowest legitimate bid and resolve to spend money.
Trustee O’Connor made a motion to accept the resolution, 2nd. by Trustee Dawley, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Kurkowski, voted yes, Trustee Patrick, voted yes, Mayor Frohne, voted yes. Motion carried.
Surplus equipment: going to keep checking and adding to list that Jim Malinowski made.
New door and access for Library building side door. Steve Barringer is looking for door. Push bar will be put on by Miers Lock Co. Also, keys need to be limited.
Public Comment:
John McMannus, Andrea Lyons and Joe Galati, representing Glimmerglass Opera. Have public hearing set with ZBA on Aug. 13, 2009. After discussion, village board voted to be lead agency. Motion made by Trustee O’Connor, 2nd. by Trustee Patrick. Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes, Mayor Frohne, voted no. Motion carried.
Carmella Chioda, tenant was given warning on using garage as a business. W. James St. not zoned as business district. Zoned as residential district.
Trustees:
Trustee O’Connor, nothing at this time.
Trustee Patrick,
Had meeting with cemetery commission on 8/5/09.
Been working on codes with Mayor Frohne.
Trustee Kurkowski,
ALS(heart monitor) for ambulance needs repair. Cost $1700.00 for new, Cost $450.00 to test every year. Tom Hallock will check into this.
Also, discussion about fire dept. forming district. The town needs to be approached again about this issue.
Trustee Dawley,
Researching website. Need domain name. Anything run by elected committee can be .gov.
Will attend next ZBA meeting.
Mayor Frohne,
Justice books, all trustees must review and sign.
ZBA training, motion to approve 4 hrs.training, Trustee O’Connor, 2nd. by Trustee Dawley, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes, Mayor Frohne, voted yes. Motion carried.
Discussion on ZBA appointment by Mayor.
Health Ins. Donna and Mayor met with Kelly Pinney. Papers attached to minutes. 2 Quotes for MVP coverage. Donna explained differences to the Trustees. Motion to give employees,quote 1, with standard 5%, or quote 2, their option, they pay 5% plus difference in the premium monthly. Motion made by Trustee O’Connor, 2nd. Trustee Dawley, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted, yes, Trustee Kurkowski, voted yes, Mayor Frohne, voted yes. Motion carried.
Motion to go into executive session: Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustee O’Connor, voted yes, Trustee Kurkowski, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted yes, Mayor Frohne, voted yes.
Motion out of executive session: Trustee Patrick, 2nd. by Mayor Frohne, Trustee Patrick, voted yes, Mayor Frohne, voted yes, Trustee O’Connor, voted yes, Trustee Kurkowski, voted yes, Trustee Dawley, voted yes.
Motion to give Bob Graepel a $.25 raise to be on call for repairs and inform Mr. Steven Barringer his services will no longer be needed for on call, made by Trustee Kurkowski, 2nd. by Trustee Dawley, Trustee Kurkowski, voted yes, Trustee Dawley, voted yes, Trustee O”Connor, voted no, Trustee Patrick, voted yes, Mayor Frohne, voted yes.
Motion carried.
Motion to adjourn, Trustee O’Connor, 2nd. Trustee Patrick, Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Trustee Dawley, voted yes, Trustee Kurkowski, voted yes, Mayor Frohne, voted yes. Adjourned at 11:50 am.
Respectfully submitted,
Diane Blackwell
Village Clerk
Wednesday, July 29, 2009
Tuesday, July 14, 2009
July 14, 2009 Minutes
Date: July 14, 2009
Time: 7:00pm. Regular Meeting
Attendees (elected): Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick,
Attendees (appointed & employed): Clerk – Diane Blackwell
Treasurer –Donna Wells
Attorney – Paris Cavic
Call to order: 700 PM by Mayor Frohne
Pledge
Roll call of members: Trustee’s Kurkowski, O’Connor, and Patrick present
4) Reading of Minutes: Motion made to waive by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee Kurkowski, voted yes, Trustee O’Connor, voted yes, and Trustee Patrick, voted yes. Motion carried.
Special Business
Mayors Goals:
* Actively transparent government
* Adherence to proper procedure
* Energetic communication of our service to the community
* Forward economic thinking
Appointment of new trustee: Brandon Dawley was appointed to fill trustee position and was sworn in by the Clerk. Term will end in March 2010.
Opening of bids on 1 ton truck Purchase for DPW.
1) Two bids (2) from Skinner & Damulis, Richfield Springs, NY: a. 2010 Ford F-350, $24,086.00, b. 2009 Ford F-350, $25,541.00.
2. Basil Ford, Inc., Cheekotwaga, NY: 2010 Ford F-350, $23,801.71.
3. West Herr Ford, Hamburg, NY: 2010 Ford F350, $23,727.00
4. Smith Cooperstown, Inc., Cooperstown, NY: 2010 Ford F350, $24,644.
5. Van Bortel Ford, Victor, NY: 2009 F350, $28,036.00
6. Vision Automotive Group, Rochester, NY: 2009 Ford F-350, $26,761.00
** All bids will be reviewed and a decision will be made at the July 29th, 2009 mtg.
Bids on Library Project: Received 5 bids for building addition and renovation project from grant awarded: Architects checked over bids.
1) Rejection of any bid-from contractors who did not submit required paperwork with bids.
2) Resolution to go with next lowest bid and authorize the Mayor to direct the architects to prepare contract documents and proceed with the 2nd. lowest bidder.
Resolution: The Village Board of Trustee’s authorizes the Mayor to execute the contract with Christian Brothers Construction Co., whose bid to complete the addition and renovations project to the Richfield Springs Public Library is recommended by Butler, Rowland, Mays Architects LLP, with the condition that the bid is also accepted by the Library Board. Motion made by Mayor Frohne, 2nd. by Trustee Patrick. Mayor Frohne, yes, Trustee Patrick, yes, Trustee O’Connor, yes, Trustee Dawley, yes, and Trustee Kurkowski, voted yes. Motion carried.
Clerk – Diane Blackwell –
Abstract #003 as follows:
A – General Fund $ 29,872.60
FX- Water Fund 4,527.08
G- Sewer Fund 15,478.76
L-Library Fund $ 386.57
CM- Cemetery Fund 1948.96
TA- Trust & Agency 577.61
H- Capitol Projects 119,660.60
Total: $ 172,452.18
Motion to accept and pay bills: Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee Patrick, voted yes, Trustee Dawley, Trustee O’Connor, voted yes, Trustee Kurkowski, voted yes. Motion carried.
Clerks financial report for June 2009: $105.00
Clerks tax report for June 2009: collected, $ 493,844.97, and taxes outstanding amount:
$91,745.89.
Resignation letter read by Clerk from Robert Hazelton of the ZBA, effective July 14, 2009.
Donna Wells: Treasurer
Handed out the Balance sheet as of June 30, 2009.
Also the Profit and Loss Budget vs. Actual as of June 2009.
Transfer needed $119,660.60 from A Fund to the H-WWTP Upgrade Project until money becomes available. The short term financing with Lamont Eng. Is set to close on July 30th, 2009.
Resolution made by Trustee Kurkowski, 2nd. by Trustee Patrick. Trustee Kurkowski, voted yes, Trustee Patrick, voted yes, Trustee O’Connor, voted yes, Trustee Dawley, voted yes. Motion carried.
Transfer needed for $1,800.00 from A1990.4, contingency account, to A9050.8, unemployment.
Resolution made by Mayor Frohne, 2nd. by Trustee O’Connor, Mayor Frohne, voted yes, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Kurkowski, voted yes. Trustee Patrick, voted yes. Motion carried.
Reported that the library building was vandalized on the weekend of July 11th&12th, 2009. On July 9, 2009, the supply closet in the restroom downstairs, had a stryker plate put on by a locksmith who said the lock had been jimmied opened by a screwdriver. On the weekend of July 11&12, 2009, the supply closet was jimmied opened again using a long metal instrument and the person who broke in proceeded to defecate in the sink. On that weekend, the Memorial Room was being used by a party from out of town, so the building was left open all day. The State Police were called and report was made.
Mayor Frohne
Read Mayor’s report.
*Jim Malinowski says no reason why yard debris can not be picked up more often.
*Also Chuck Furner is willing to pay for paving of entire ditch on his side of road all the way to Doug Brooks property.
* Chris Butler helped with citizen complaint and the location of sewer lines in the Park after discussion of the removal of the Spruce trees.
* Tom Shypski will introduce people to the Mayor at meetings he attends to help develop a network of contacts.
*All dept. heads confirmed that night meetings would be doable without overtime pay and if not possible all would be able to write reports.
*Spoke to Dr. Taber about the Library Board.
*Spoke to Ken Dreis of Cemetery Commission. Trustee Patrick and Mayor Frohne will be meeting with them on July 28, 2009 to discuss many issues.
*Asked Doug Bordinger to enforce a number of codes violations, resulting in at least two lawns mowed.
*Attended the July 9th, 2009 meeting of ZBA, will offer proposal regarding their training. Next Board of Trustees meeting a replacement will be named to fill vacancy due to the resignation of Robert Hazelton.
*School to discuss the shared services committee, will inform of the members as soon as board approval.
*Trustee Patrick, Brandon Dawley, and Mayor Frohne sat down with Treasurer Donna Wells to learn about village funds.
*Spoke with Village Justice, need to review his books soon.
*Spoke to former Mayor about his project to replace trees in the park, and had a celebratory breakfast at the Tally Ho for him.
*Spoke to the Engineers for the sewer project. Next week Trustee O’Connor, the treasurer, and Mayor will meet with them.
*Spoke to Dan Wilbur, the Otsego Co. Codes Enforcement Officer. He will attend our July 29th, 2009 meeting to answer questions about codes.
*Change of the liason positions for trustees. Streets given to Trustee Patrick, Media added, that and Codes assigned to Trustee Dawley.
Unfinished Business:
*Shared services committee with school: members appointed will be Trustee Patrick and Trustee Dawley. Motion made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee Patrick, voted yes, Trustee Dawley, voted yes, Trustee O’Connor, voted yes, Trustee Kurkowski, voted yes, Mayor Frohne voted yes. Motion carried.
New Business:
*Yard debris- DPW to pick up yard debris on the 3rd. Monday of July and August in addition to the previous established pick up schedule for the spring and fall months, and as previously established, in bags. Motion made by Trustee O’Connor, 2nd. by Trustee Dawley, Mayor Frohne, voted yes, Trustee O’Connor, voted yes, Trustee Dawley, voted yes. Motion carried.
*Cemetery Meeting: Mayor Frohne and Trustee Patrick will meet on July 28, 2009 at 2:30pm. Then the Mayor will make a full report to the board at the July 29, 2009 mtg.
Motion made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted yes, Trustee Kurkowsk voted yes, Motion carried.
*ZBA training proposal, law states every ZBA member must complete 4 hrs. of training every year. If a member does not meet the training requirements, they may be removed from office and will not be eligible for reappointment to the ZBA. Information sheet passed out for trustees to review and this will be discussed further at the July 29th, 2009 meeting.
*Liason changes, streets will be given to Trustee Patrick, and Trustee Dawley will take Zoning and Media, which will be added. New list was passed out to all trustee’s.
*Former Mayor gave Mayor Frohne a key to the Trustee’s post office box. Discussion about closing the box, suggested to keep open but key be given to a trustee, not the Mayor. Trustee O’Connor has a key, and the Mayor will give key to Trustee Kurkowski.
*July 28, 2009, meet to review Village Justices books. Required by law. Motion made by Trustee O’Connor to have Mayor and Trustee Kurkowski review books and then report to board. Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Trustee Dawley, voted yes, Trustee Kurkowski, voted yes, Mayor Frohne, voted yes. Motion carried.
*Pride Days Parade, invited all village board members, and Attorney Cavic, to participate and also asked Monica Harris to invite Town Superintendent Wayne King and all town board members to ride along with Mayor Frohne.
*Propane does not have to go out on bid, $10,000.00 was not spent last year.
Trustee O’Connor
*Discussion on small chipper and selling it next spring at County auction. A lot of surplus equipment laying around that could be sold. Motion made by Trustee O’Connor to sell.2nd Trustee Kurkowski. After further discussion motion withdrawn by Trustee Kurkowski so Jim Mailinowski can make a list of all surplus equipment. Will be brought up at July 29, 2009 meeting.
Trustee Patrick
*Asked about letter from Richard Keiser Sr. about D.A.V. Chapter 178. Would like ok to solicit in village on weekend of 9/11 and 9/12/09, for Forget Me Not drive. No D.A.V. post locally. Mr. Keiser needs to do a vendor application. Motion was made to waive the vendors fee of $25.00 by Mayor Frohne. 2nd. by Trustee O’Connor. Mayor Frohne, voted yes, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes. Motion carried. Mayor Frohne said he would take care of this.
*Met with Treasurer with Trustee Dawley and Mayor Frohne to learn more about village funds.
*Welcomed and congratulated new Mayor and Trustee Dawley.
*Will accept appointment for shared services.
Trustee Kurkowski
*Concerned about Library bldg. being open on 7/11/09. Discussion about calendar being in clerks office to keep better track of who is using the building and when. Also should there be insurance coverage required? Mayor Frohne and Trustee Kurkowski will check into this situation and report back. Possibly draft a proposal for next mtg.
Trustee Dawley
*Very interested in learning the process anxious to get working on setting up a website for the village.
Attorney Cavic
*Met with Lamont Engineers on June 25, 2009, to have explained to him the scope of the project that the funding is for. Was given maps. Certification that village owns WWTP was done month of June 2009 and signed by former Mayor Garbera.
1) Asks the board to allow him to get an abstract on property that houses the WWTP.
2) Conducts abstracts on easements on 18 properties. Estimate of price for each easement would be $200.00 each. Motion made by Trustee O’Connor, 2nd. by Trustee Patrick for abstract on WWTP, and 18 other properties. Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes, Trustee Dawley, voted yes, and Mayor Frohne voted yes. Motion carried.
3) Ask that project manager include him in any and all meetings from now on.
4) Chuck Furner wants to connect to forced sewer main. Question as to whether he is in village or town. His place of business. If outside of village, part of the moratorium where no more outside connections until sewer district is established.
Public Comments * Monica Harris and Veronica McCoy, were going to ask about yard rubbish pick up. Previous discussion answered their questions.
* Kevin Rous- redemption center in Edmeston, would like to set up in the village.1) need to find where to park, 2) need to get a vendor application from the clerks office. Fee is $25.00.
*Lincoln and Emma Rapenske- problem with water and end of driveway. Mayor will go see the Rapenske’s and see what the problem is. 34 Sylvan St.
*Jacob Schuurman, Springers, Inc., would like to put new sign up for business. Has filled out application for village. State of NYDOT has to approve because it is on Route 20. Copy of diagram passed out to board members. Motion to table until July 29, 2009 made by Trustee Patrick, 2nd. by Mayor Frohne, Trustee Patrick, voted yes, Mayor Frohne, voted yes, Trustee Dawley, voted yes, Trustee O’Connor, voted yes, Trustee Kurkowski, voted yes. Motion carried.
Tom Hallock, Fire Chief
*Generator serviced
*Air compressor serviced
*Trucks serviced, pump tested, all 3 pumpers, 2 needs minor repairs done.
*Called 7/13/09 for testing to be done on ladder truck. 1st. part of August will be done.
*Stretcher, has to be tested every year. Waiting for that to be done.
*Accident on July 4, 2009 with ambulance. Estimated at $16-18,000 damage. At Chuck Furners. Village insurance will cover for rental for another ambulance. Unadilla has 2 ambulances, said would loan one to RS. Chief would rather rent one if insurance will cover, than borrow.
*Needs siren on rescue truck to be replaced. Hope to be replaced for under $250.00. Was put in procurement book.
*Needs 2 strobe power packs, in rescue truck, front lights and on back and sides. $275.60 plus S/H. Has 2 signatures in procurement book.
*Lions Club contacted FD. for fire police for the circus. FD can not do this; there is no ins. coverage for this type of service.
*2-3 Trustee’s need ICS 100and NIMS 700 training. Mandatory by FEMA. Training for major disaster in area. If do not have it, no federal aid will be granted in case of disaster. Tom will check to see when scheduled.
Motion made to go into executive session: motion made by Trustee O’Connor, 2nd. by Trustee Patrick. Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Mayor Frohne, voted yes.
Motion carried. 8:40 pm.
Motion to adjourn: Trustee O’Connor, 2nd. by Trustee Dawley, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Mayor Frohne, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes, Motion carried. Meeting adjourned at 9:10 pm.
Respectfully Submitted:
Diane Blackwell
Village Clerk
Time: 7:00pm. Regular Meeting
Attendees (elected): Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick,
Attendees (appointed & employed): Clerk – Diane Blackwell
Treasurer –Donna Wells
Attorney – Paris Cavic
Call to order: 700 PM by Mayor Frohne
Pledge
Roll call of members: Trustee’s Kurkowski, O’Connor, and Patrick present
4) Reading of Minutes: Motion made to waive by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee Kurkowski, voted yes, Trustee O’Connor, voted yes, and Trustee Patrick, voted yes. Motion carried.
Special Business
Mayors Goals:
* Actively transparent government
* Adherence to proper procedure
* Energetic communication of our service to the community
* Forward economic thinking
Appointment of new trustee: Brandon Dawley was appointed to fill trustee position and was sworn in by the Clerk. Term will end in March 2010.
Opening of bids on 1 ton truck Purchase for DPW.
1) Two bids (2) from Skinner & Damulis, Richfield Springs, NY: a. 2010 Ford F-350, $24,086.00, b. 2009 Ford F-350, $25,541.00.
2. Basil Ford, Inc., Cheekotwaga, NY: 2010 Ford F-350, $23,801.71.
3. West Herr Ford, Hamburg, NY: 2010 Ford F350, $23,727.00
4. Smith Cooperstown, Inc., Cooperstown, NY: 2010 Ford F350, $24,644.
5. Van Bortel Ford, Victor, NY: 2009 F350, $28,036.00
6. Vision Automotive Group, Rochester, NY: 2009 Ford F-350, $26,761.00
** All bids will be reviewed and a decision will be made at the July 29th, 2009 mtg.
Bids on Library Project: Received 5 bids for building addition and renovation project from grant awarded: Architects checked over bids.
1) Rejection of any bid-from contractors who did not submit required paperwork with bids.
2) Resolution to go with next lowest bid and authorize the Mayor to direct the architects to prepare contract documents and proceed with the 2nd. lowest bidder.
Resolution: The Village Board of Trustee’s authorizes the Mayor to execute the contract with Christian Brothers Construction Co., whose bid to complete the addition and renovations project to the Richfield Springs Public Library is recommended by Butler, Rowland, Mays Architects LLP, with the condition that the bid is also accepted by the Library Board. Motion made by Mayor Frohne, 2nd. by Trustee Patrick. Mayor Frohne, yes, Trustee Patrick, yes, Trustee O’Connor, yes, Trustee Dawley, yes, and Trustee Kurkowski, voted yes. Motion carried.
Clerk – Diane Blackwell –
Abstract #003 as follows:
A – General Fund $ 29,872.60
FX- Water Fund 4,527.08
G- Sewer Fund 15,478.76
L-Library Fund $ 386.57
CM- Cemetery Fund 1948.96
TA- Trust & Agency 577.61
H- Capitol Projects 119,660.60
Total: $ 172,452.18
Motion to accept and pay bills: Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee Patrick, voted yes, Trustee Dawley, Trustee O’Connor, voted yes, Trustee Kurkowski, voted yes. Motion carried.
Clerks financial report for June 2009: $105.00
Clerks tax report for June 2009: collected, $ 493,844.97, and taxes outstanding amount:
$91,745.89.
Resignation letter read by Clerk from Robert Hazelton of the ZBA, effective July 14, 2009.
Donna Wells: Treasurer
Handed out the Balance sheet as of June 30, 2009.
Also the Profit and Loss Budget vs. Actual as of June 2009.
Transfer needed $119,660.60 from A Fund to the H-WWTP Upgrade Project until money becomes available. The short term financing with Lamont Eng. Is set to close on July 30th, 2009.
Resolution made by Trustee Kurkowski, 2nd. by Trustee Patrick. Trustee Kurkowski, voted yes, Trustee Patrick, voted yes, Trustee O’Connor, voted yes, Trustee Dawley, voted yes. Motion carried.
Transfer needed for $1,800.00 from A1990.4, contingency account, to A9050.8, unemployment.
Resolution made by Mayor Frohne, 2nd. by Trustee O’Connor, Mayor Frohne, voted yes, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Kurkowski, voted yes. Trustee Patrick, voted yes. Motion carried.
Reported that the library building was vandalized on the weekend of July 11th&12th, 2009. On July 9, 2009, the supply closet in the restroom downstairs, had a stryker plate put on by a locksmith who said the lock had been jimmied opened by a screwdriver. On the weekend of July 11&12, 2009, the supply closet was jimmied opened again using a long metal instrument and the person who broke in proceeded to defecate in the sink. On that weekend, the Memorial Room was being used by a party from out of town, so the building was left open all day. The State Police were called and report was made.
Mayor Frohne
Read Mayor’s report.
*Jim Malinowski says no reason why yard debris can not be picked up more often.
*Also Chuck Furner is willing to pay for paving of entire ditch on his side of road all the way to Doug Brooks property.
* Chris Butler helped with citizen complaint and the location of sewer lines in the Park after discussion of the removal of the Spruce trees.
* Tom Shypski will introduce people to the Mayor at meetings he attends to help develop a network of contacts.
*All dept. heads confirmed that night meetings would be doable without overtime pay and if not possible all would be able to write reports.
*Spoke to Dr. Taber about the Library Board.
*Spoke to Ken Dreis of Cemetery Commission. Trustee Patrick and Mayor Frohne will be meeting with them on July 28, 2009 to discuss many issues.
*Asked Doug Bordinger to enforce a number of codes violations, resulting in at least two lawns mowed.
*Attended the July 9th, 2009 meeting of ZBA, will offer proposal regarding their training. Next Board of Trustees meeting a replacement will be named to fill vacancy due to the resignation of Robert Hazelton.
*School to discuss the shared services committee, will inform of the members as soon as board approval.
*Trustee Patrick, Brandon Dawley, and Mayor Frohne sat down with Treasurer Donna Wells to learn about village funds.
*Spoke with Village Justice, need to review his books soon.
*Spoke to former Mayor about his project to replace trees in the park, and had a celebratory breakfast at the Tally Ho for him.
*Spoke to the Engineers for the sewer project. Next week Trustee O’Connor, the treasurer, and Mayor will meet with them.
*Spoke to Dan Wilbur, the Otsego Co. Codes Enforcement Officer. He will attend our July 29th, 2009 meeting to answer questions about codes.
*Change of the liason positions for trustees. Streets given to Trustee Patrick, Media added, that and Codes assigned to Trustee Dawley.
Unfinished Business:
*Shared services committee with school: members appointed will be Trustee Patrick and Trustee Dawley. Motion made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee Patrick, voted yes, Trustee Dawley, voted yes, Trustee O’Connor, voted yes, Trustee Kurkowski, voted yes, Mayor Frohne voted yes. Motion carried.
New Business:
*Yard debris- DPW to pick up yard debris on the 3rd. Monday of July and August in addition to the previous established pick up schedule for the spring and fall months, and as previously established, in bags. Motion made by Trustee O’Connor, 2nd. by Trustee Dawley, Mayor Frohne, voted yes, Trustee O’Connor, voted yes, Trustee Dawley, voted yes. Motion carried.
*Cemetery Meeting: Mayor Frohne and Trustee Patrick will meet on July 28, 2009 at 2:30pm. Then the Mayor will make a full report to the board at the July 29, 2009 mtg.
Motion made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted yes, Trustee Kurkowsk voted yes, Motion carried.
*ZBA training proposal, law states every ZBA member must complete 4 hrs. of training every year. If a member does not meet the training requirements, they may be removed from office and will not be eligible for reappointment to the ZBA. Information sheet passed out for trustees to review and this will be discussed further at the July 29th, 2009 meeting.
*Liason changes, streets will be given to Trustee Patrick, and Trustee Dawley will take Zoning and Media, which will be added. New list was passed out to all trustee’s.
*Former Mayor gave Mayor Frohne a key to the Trustee’s post office box. Discussion about closing the box, suggested to keep open but key be given to a trustee, not the Mayor. Trustee O’Connor has a key, and the Mayor will give key to Trustee Kurkowski.
*July 28, 2009, meet to review Village Justices books. Required by law. Motion made by Trustee O’Connor to have Mayor and Trustee Kurkowski review books and then report to board. Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Trustee Dawley, voted yes, Trustee Kurkowski, voted yes, Mayor Frohne, voted yes. Motion carried.
*Pride Days Parade, invited all village board members, and Attorney Cavic, to participate and also asked Monica Harris to invite Town Superintendent Wayne King and all town board members to ride along with Mayor Frohne.
*Propane does not have to go out on bid, $10,000.00 was not spent last year.
Trustee O’Connor
*Discussion on small chipper and selling it next spring at County auction. A lot of surplus equipment laying around that could be sold. Motion made by Trustee O’Connor to sell.2nd Trustee Kurkowski. After further discussion motion withdrawn by Trustee Kurkowski so Jim Mailinowski can make a list of all surplus equipment. Will be brought up at July 29, 2009 meeting.
Trustee Patrick
*Asked about letter from Richard Keiser Sr. about D.A.V. Chapter 178. Would like ok to solicit in village on weekend of 9/11 and 9/12/09, for Forget Me Not drive. No D.A.V. post locally. Mr. Keiser needs to do a vendor application. Motion was made to waive the vendors fee of $25.00 by Mayor Frohne. 2nd. by Trustee O’Connor. Mayor Frohne, voted yes, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes. Motion carried. Mayor Frohne said he would take care of this.
*Met with Treasurer with Trustee Dawley and Mayor Frohne to learn more about village funds.
*Welcomed and congratulated new Mayor and Trustee Dawley.
*Will accept appointment for shared services.
Trustee Kurkowski
*Concerned about Library bldg. being open on 7/11/09. Discussion about calendar being in clerks office to keep better track of who is using the building and when. Also should there be insurance coverage required? Mayor Frohne and Trustee Kurkowski will check into this situation and report back. Possibly draft a proposal for next mtg.
Trustee Dawley
*Very interested in learning the process anxious to get working on setting up a website for the village.
Attorney Cavic
*Met with Lamont Engineers on June 25, 2009, to have explained to him the scope of the project that the funding is for. Was given maps. Certification that village owns WWTP was done month of June 2009 and signed by former Mayor Garbera.
1) Asks the board to allow him to get an abstract on property that houses the WWTP.
2) Conducts abstracts on easements on 18 properties. Estimate of price for each easement would be $200.00 each. Motion made by Trustee O’Connor, 2nd. by Trustee Patrick for abstract on WWTP, and 18 other properties. Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes, Trustee Dawley, voted yes, and Mayor Frohne voted yes. Motion carried.
3) Ask that project manager include him in any and all meetings from now on.
4) Chuck Furner wants to connect to forced sewer main. Question as to whether he is in village or town. His place of business. If outside of village, part of the moratorium where no more outside connections until sewer district is established.
Public Comments * Monica Harris and Veronica McCoy, were going to ask about yard rubbish pick up. Previous discussion answered their questions.
* Kevin Rous- redemption center in Edmeston, would like to set up in the village.1) need to find where to park, 2) need to get a vendor application from the clerks office. Fee is $25.00.
*Lincoln and Emma Rapenske- problem with water and end of driveway. Mayor will go see the Rapenske’s and see what the problem is. 34 Sylvan St.
*Jacob Schuurman, Springers, Inc., would like to put new sign up for business. Has filled out application for village. State of NYDOT has to approve because it is on Route 20. Copy of diagram passed out to board members. Motion to table until July 29, 2009 made by Trustee Patrick, 2nd. by Mayor Frohne, Trustee Patrick, voted yes, Mayor Frohne, voted yes, Trustee Dawley, voted yes, Trustee O’Connor, voted yes, Trustee Kurkowski, voted yes. Motion carried.
Tom Hallock, Fire Chief
*Generator serviced
*Air compressor serviced
*Trucks serviced, pump tested, all 3 pumpers, 2 needs minor repairs done.
*Called 7/13/09 for testing to be done on ladder truck. 1st. part of August will be done.
*Stretcher, has to be tested every year. Waiting for that to be done.
*Accident on July 4, 2009 with ambulance. Estimated at $16-18,000 damage. At Chuck Furners. Village insurance will cover for rental for another ambulance. Unadilla has 2 ambulances, said would loan one to RS. Chief would rather rent one if insurance will cover, than borrow.
*Needs siren on rescue truck to be replaced. Hope to be replaced for under $250.00. Was put in procurement book.
*Needs 2 strobe power packs, in rescue truck, front lights and on back and sides. $275.60 plus S/H. Has 2 signatures in procurement book.
*Lions Club contacted FD. for fire police for the circus. FD can not do this; there is no ins. coverage for this type of service.
*2-3 Trustee’s need ICS 100and NIMS 700 training. Mandatory by FEMA. Training for major disaster in area. If do not have it, no federal aid will be granted in case of disaster. Tom will check to see when scheduled.
Motion made to go into executive session: motion made by Trustee O’Connor, 2nd. by Trustee Patrick. Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Mayor Frohne, voted yes.
Motion carried. 8:40 pm.
Motion to adjourn: Trustee O’Connor, 2nd. by Trustee Dawley, Trustee O’Connor, voted yes, Trustee Dawley, voted yes, Mayor Frohne, voted yes, Trustee Patrick, voted yes, Trustee Kurkowski, voted yes, Motion carried. Meeting adjourned at 9:10 pm.
Respectfully Submitted:
Diane Blackwell
Village Clerk
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