April 27, 2011

Date: April 27, 2011
Time: 6:00 pm

Elected Officers:
Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson

Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells

Roll Call:
Mayor Frohne, Trustee O’Connor, Trustee Pierson, Trustee Patrick, Trustee Kurkowski present.

Public Hearing – Local Laws
Meeting called to order at 6:00 pm. in the Village Library Memorial Room.
1) Residency requirements for the appointed offices of Village Clerk and Village Treasurer.
2) Zoning enforcement officer to issue parking tickets in the village.
No discussion from the public.
Motion to adjourn public hearing made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.

Regular Meeting called to order at 6:05pm.
Motion to waive the reading of the April 12, 2011 minutes and to approve the April 12th minutes was made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.

Water & Sewer Rate Vote - Motion to approve the increase in the water and sewer rates made by Trustee Patrick, 2nd. by Trustee Pierson, Trustee O’Connor - No, Trustee’s Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.

Budget vote – Motion to approve the budget for the 2011-2012 year made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Trustee Kurkowski voted No. Motion carried.

Opening of Bids for DPW truck –
1) Interstate Ford Truck Sales, Hartford, Conn. - $51,156.00
2) C. Bazil Ford, Buffalo, NY. without the spreader, $42,462.00
3) W. Herr Ford, Hamburg, NY - $49,597.00
4) Vision Ford, Rochester, NY - $48,036.00, last day to order May 5th, 2011
5) Skinner and Damulis Inc., Richfield Springs, NY - $52,190.00

The bids were tabled until the next meeting so Jim Malinowski can review and determine the best bid.

Proposed laws:
1) Proposal to Establish Local Law #1 of 2011 the Residency Requirements for the Appointed Offices of Village Clerk and Village Treasurer to reside either in the County of Otsego or in any adjoining county within the State of New York. Motion to approve to establish Local Law #1 of 2011 was made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
2) Proposal to Establish Local Law #2 of 2011 to authorize the Zoning Enforcement Officer to issue parking tickets in the Village of Richfield Springs. Motion to approve to establish Local Law #2 of 2011 was made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.

Special Business:
Lamont Engineers – Glen Simpson
Glenn passed out a proposal from G.DeVincentis & Son Co. for replacement of the sanitary sewer from SMH4 to SMH6 including the replacement of SMH5. The cost of the work would be $67,217.50. The top soil for $11,000.00 was taken out. The top soil that is at the plant will be used for the restoration work to be done. A 6” pump may be needed if the 3” pump does not work. The imported topsoil, if required will be $4.50 per SY, extra bedding, if required, $32.00 per CY, video tape inspection of the line, if required $2,875.00, Glen does not think this will be needed, and the pipe prices are firm until May 1, 2011. Glen asked for a decision at this meeting to avoid a price increase as of May 1st.
Motion to approve proposal made by Trustee O’Connor, 2nd by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Contract 5 – J.V.Warren – should be done by end of week of April 29th, 2011.
Contract 3 – Stilsing Electric has to hook up the fan and louver, and then they will also be done.
Blue Heron vacuum tested 2 manholes at the sewer plant and they passed, and also did a deflection test on the line in between and that also passed.
Trustee O’Connor asked Glen about the bar screen at the WWTP. Glen will check into this.

Public Comment:
Randy Ott, representing Blue Heron and their Attorney Roger Bradley. Randy approached the board regarding the liquidated damages that was held out of their contract for non-compliance. He asked the board if there could be a reasonable solution worked out between the Village Board and Blue Heron. Mayor Frohne stated that before there was any further discussion on this matter, the Village Attorney would have to be consulted.

Clerk – Diane Blackwell
Abstract #22 – General fund -$6,652.95, Water fund - $1,709.64, Sewer fund - $3,791.91, Cemetery fund $33.99, Trust & Agency - $670.16. Total: $12,858.65
Motion to approve Abstract #22 made by Trustee O’Connor, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Correction of Abstract #21 – general fund was read $21,186.77, should have been $21,496.96, Water fund was read $1,272.87, should have been $1962.68. Motion to approve correction made by Trustee Patrick, 2nd. by Trustee Kurkowski, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Resolution to reassess the water and sewer relevies to be sent to the Co. and for the outstanding property maintenance made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes.
Tom Shypski has requested approval to go to a workshop from NYRWA on June 16, 2011 in Little Falls from 7:30 to 3:30, for 6.0 credits and cost is $22.00. Motion to approve made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Suzanne Christman, Gerry Zavich and Bill Juteau would like to attend a workshop for the ZBA that is being held at the Meadows in Cooperstown, on May 4, 2011 for no charge. Motion to approve made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes.
Donna Wells would like to attend a workshop being held in Liverpool, on May 11, 2011 for NYS Finance Society, at no charge. Motion to approve made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Clerk received a park application from the Richfield Springs Bible Church for use of Spring Park on May 28, 2011 from 9am to 4pm for a fun day for the children. Motion made to approve by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Clerk also received a park application from the Richfield Springs Youth Ministry for their annual Pride Days, from 8/12-8/14, 2011. Motion made to approve by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
A letter was received from Barbara Shypski requesting approval to have the Rotary Club annual sidewalk sale on Aug. 13th, 2011 in conjunction with the Richfield Pride Days, and to use the village parking lot as well as set up throughout Main St. Motion to approve was made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Clerk passed out a letter she received from Joseph Spytko on the e-mail regarding the Express Mart tests results along with a chart attached. A discussion was made about the suggestion of more frequent testing to be done. Was also suggested to increase the fine. No decision or action was decided at this time.

Treasurer – Donna Wells:
Asked the board about a request by an employee to be given his pay a week early because he was going to be on vacation. Motion made to approve a resolution to put in the personal policy for an employee to collect their paycheck a week early if they are going to be on vacation the following week, made by Trustee O’Connor, 2nd. Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski voted yes, Mayor Frohne voted no. Motion carried.
The sewer jetter must be ordered through a contractor that is doing the WWTP project. Motion to approve Lamont to ask the G. DeVincentis Co. to go forward on the purchase of the sewer jetter, made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Donna received a proposal without advertising for the painting of the trim on the Village Library building. Jason Frazier from Van Hornsville, approached Donna and asked if he could give her an estimate. He gave a quote of $5,634.40, which will include pressure washing all areas to be painted, scrap, let dry and all new wood would be primed. All cracks will be caulked, will prime and seal all areas to be painted. Benjamin Moore oil paint will be used. Will check for lead paint, will cover with tarps, EPA certified, and expects payment in full when the job is completed. Motion to approve Jason Frazier to paint the Village building trim made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Two quotes for the lawn mower for the cemetery: 1) John Deere, $2,350.00, 42 in. deck, 2) Springfield Tractor, Cub Cadet tractor, 40 in. deck, 20 hp, shaft driven, and they will take the old tractor in trade, for $2,625.00.
Motion to approve the resolution for the purchase of the Cub Cadet from Springfield Tractor for the price of $2,625.00 with the trade in of the old tractor made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.

Public Comment:
Sue Bronson representing the Richfield Springs Athletic Association asked the board for permission to hold practices on the Bond Field on Linden Ave. two nights a week. She presented a copy of their Insurance to the Clerk. Motion to approve for practices only made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.

Mayor Frohne:
A discussion took place regarding the letter that was written and passed to all board members last meeting, concerning the Glimmerglass properties. Was decided to rewrite it and include all properties that Glimmerglass owns in the village.

Trustee Kurkowski- checked into the storage shed from Yoders Quality Sheds, Richfield Springs, for the cemetery. 12x12, with overhead door, 7’ wall will be extra charge, vinyl siding, extra charge and roof ridge vent will also be extra charge, with a window on the back side. Total cost would be $2712.00 with free delivery. This will be placed on the roadside of the present building. Motion to approve the resolution to purchase 12x12 building for the cemetery made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Trustee Kurkowski asked Ron Bazon if the individuals who sell at the Farmers Market have insurance coverage. He stated that anyone who comes to sell must show him proof of insurance.
It was also suggested that the fees for using the electric and water in the Spring Park should be raised next year.
Fred Clements told Jim that some of the stones in the fountain on Rt. 20 were loose and in need of repair.
Trustee Kurkowski requested mileage when he is doing cemetery work.

Trustee O’Connor – was at the water plant and Tom Shypski has the annual water report ready to go. He was also at the WWTP and is very concerned about the problem with the bar screen. It is not operating as it should be. The problem is it is catching too much. It needs something before the bar screen to chew up the waste. Trustee O’Connor asked if this could be taken care with the project funds. This will be checked into further. He also feels that Chris and Bob should be in on the discussions of this issue.

Trustee Pierson- 9 meter heads were sent back for repair. Also the DPW roof was completed.

Trustee Patrick – spoke to Willa Wright about continuing as the Health Officer for the Village. She would like more support from the Village board. The question was brought up if the health officer can issue a ticket. This will be tabled until Trustee Patrick has a chance to speak with her again.
The subject of a dog control person was brought up. Mayor Frohne said he will work on this.
The light on the flag pole in front of the Village Library building has not been done yet. After discussion, it was decided that a time frame will be given to the contractor for completion.
There are 7 meters that reads tamper mode when Tom does the meter reads. Donna called the Badger Co. to ask what it means. Was told it means something has been done to the wiring but it can be reset on the lap top by Tom.
Doug Bordinger was asked about using the crossing guard sign to cross the children at noon time. After discussion, it was decided the village should not get involved for different reasons in this issue.


In regards to buying the truck for the DPW, Treasurer Wells suggested to leave the money in the reserve fund and just pay for it.

The price of scrap metal is high right now and was suggested again by Treasurer Wells to have the scrap metal taken from the old water plant. Motion to declare all the piping in the old pump house surplus by Trustee Kurkowski, 2nd. by Trustee Patrick, Trustee O’Connor, no, Trustee’s Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes. Motion carried.

Motion to go into executive session regarding potential litigation made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Motion to come out of executive session made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes.


Motion to adjourn meeting at 7:30pm. was made by Trustee Kurkowski, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.


Respectfully submitted,

Diane Blackwell,
Village Clerk

2011 Organizational Meeting

Date: April 12, 2011
Time: 6:00 pm

Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson

Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells

Call to order: Mayor Frohne, at 6:00 pm
Roll call of members: Mayor Frohne Trustees Kurkowski, O’Connor, Patrick, Pierson present,

1) Following declarations were made:
a. Meeting Dates: 2nd.Tuesday of month at 6:00 pm, and last Wednesday of month at 6:00 pm with the exception of the months of July and August when the Wednesday meeting time will be 9:00 am.
b. Meeting Place: Richfield Springs Public Library, in the Memorial Room.
c. Legal Newspaper: The Daily Star, and the Penny Saver.
d. Mileage: $.45 per mile.
Motion to approve meeting dates and time, place of meetings, legal newspapers and mileage made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
e. Depositories: NBT Bank, and Bank of Cooperstown, NBT Financial Services/LPL Financial, Adirondack Bank, New York Class. Motion to approve depositories made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. .
f. Procurement policy: maximum purchasing by a Dept. Supervisor of $400.00 and increase from $1000.00 to $1500.00 with 2 board member signatures. All other parts of the procurement policy will stay the same. Motion to approve increase in procurement policy for dept. supervisors for maximum purchases from $250.00 to $400.00 without prior approval and to approve the purchases up to $1000.00 with 2 board members signature and increase to $1500.00 with 2 board member signatures, made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
. g. Investment policy: Motion to approve the Investment Policy and Guidelines of the Village of Richfield Springs made by Trustee O’Connor, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
h. Advance payments of public utilities and postage, effective immediately. Resolution to approve the motion made by Trustee O’Connor, 2nd. by Trustee Pierson to approve advance payments of public utilities and postage, effective immediately. Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
I. Approval of schools and conferences will be done at the Board of Trustee’s meeting when it is presented.

2) Village Board:
a. Mayor: Ronald Frohne II
b. Trustee/Deputy Mayor: Raymond Patrick
c. Trustee: John O’Connor
d. Trustee: James Kurkowski
e. Trustee: Duane Pierson


3) Appointed Officers:
a. Deputy Clerk/Treasurer: (1 yr. term) Suzanne Christman – Motion to approve made by Trustee O’Connor, 2nd by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
b. Zoning Enforcement Officer: (1 yr. term) Doug Bordinger- Motion to approve made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
c. Public Health Officer: Unknown at this time
4) Attorney for the Village: David Merzig- Motion to approve made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.

5) Liaison Positions:
a. Water and WWTP: John O’Connor
b. Streets: Duane Pierson
c. Fire Dept., Parks & Cemetery: James Kurkowski
d. Deputy Mayor, Library and
Shared services: Raymond Patrick

6) ZBA Positions:
a. Suzanne Christman: Term 2011-2014
b. David Cocco: Alternate (1 yr.position)
Motion to approve ZBA appointments of Suzanne Christman, regular member, and David Cocco as an alternate member, made by Trustee Patrick, 2nd. by Trustee Pierson, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
c. William Juteau: Term Ends: 2013
d. Gerry Zavitz: Term Ends: 2012

7) Library Board Members:
a. Margaret Woodrow Term 2011-2016 Motion to approve re-appointment of Margaret Woodrow to the Library board made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
b. Marjorie Walters Term Ends Jan. 2015
c. Rosalie Wadsworth Term Ends Jan. 2014
d. William Taber Term Ends Jan 2013
e. Michael Marmet Term Ends Jan 2012

8) Election of Officers for Fire Dept. 2011. Meeting for election was held on April 6th. 2011.
a. Chief: Tom Hallock
b. 1st. assistant Doug Brooks
c. 2nd. assistant Ken Boepple
d. Captain: Cody Mayne
e. Lieutenant: Mark Elderkin
f. Sergeant: Chad Stone
g. Fire Police: Mark Osterhoudt
h. Ems. Les Olmstead
i. President: David Siegle
j. Vice President: Todd Stone
k. Secretary: Diane Mayne
l. Treasurer: Mike Kress

Motion made to approve the Chief, 1st. assistant and 2nd. assistant for the Fire Dept. made by Trustee Patrick, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.


Procedures:

Agenda: Agenda’s will be available the Monday before the scheduled meeting. Elected officers will please make every effort to have items placed on the agenda so the Board can consider things ahead of time, including a copy of any proposed resolution, if available. Keeping items to around (3) three would be best. This does not preclude discussion of issues that arise. Flexibility is important too.

Emergency Meeting: An emergency meeting may be called by the Mayor or by any (2) two Trustee’s. The law requires it must be for a good reason. Each member must be personally contacted by the Clerk, as well as public notice given to the extent possible.

Position of Trustees on the Agenda: for the sake of fairness, the position of Trustees on the Agenda will be rotated monthly every meeting, so the same member is not always last.


Motion to adjourn made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 6:25 pm.