VILLAGE OF RICHFIELD SPRINGS
BOARD OF TRUSTEES MEETING
MINUTES AND ORDER OF BUSINESS
BOARD OF TRUSTEES MEETING
MINUTES AND ORDER OF BUSINESS
Date: May 11, 2010
Time: 6:00 pm
Elected Officers: Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:
Clerk – Diane Blackwell
Treasurer – Donna Wells
6:00 pm – Mayor Frohne call to order the Public Meeting for Sewer Rate Increase.
No questions or concerns from anyone.
Motion to adjourn public meeting made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee’s O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
6:10 pm - Mayor Frohne called the Regular meeting of the Board of Trustees to order
Mayor Frohne asked if there were any objections to waiving the reading of the minutes of the April 28th, 2010 meeting. No objections. Motion was made to waive the reading and approve the April 28th 2010 minutes by Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick, Kurkowsk and Mayor Frohne voted yes. Motion carried.
Property Maintenance: Doug Bordinger
Reported on the notices that have been sent out and what is being done with each property.
1) A. Rudenko – 177 Main St.- two run down vehicles on property, notice sent 4/21/2010- nothing done
2) Rose Shorter – 10 Gould Ave – warning sent on graffiti on building, 4/23/2010 – nothing done
3) Zenaida Londono – 20 Lake St. – property maintenance and fire code warning sent, 5/7/2010, Also, a notice of violation sent for mowing lawn, 5/14/2010. nothing done. Mayor Frohne told Doug to send this to the Co. at the end of the ten day period.
4) Roxanne Mosher – verbal warning about a junk car on property. She said it runs good just doesn’t have money to fix the bumper. Notice was sent out for the junk vehicle and overgrowth of grass on 5/7/2010
5) William Taber – notice for lawn maintenance, 5/11/2010 lawn was mowed.
6) Suzette Gebhard – 19 Lake St. notice sent for overgrowth, 5/7/2010.
7) John & Nancy Knorr – 26 West James St. notice sent for overgrowth on 5/7/2010.
8) Anatoly Ritikoff – 58 Church St. – notice sent for overgrowth, 5/7/2010.
9) Willliam Wagner – 24 Lake St. – notice sent for junk vehicles and overgrowth, 5/7/2010. Notice was faxed to the Co. Codes Enf. on 5/11/2010.
10) William Purcell – 7 Dow St. notice sent for overgrowth, 5/10/2010.
Doug also expressed a concern about someone dumping garbage behind the school bus garage. After discussion, was decided that it is still Stuart Anderson’s property and Doug will talk to him about this.
Mayor Frohne stated that the village is going to get rid of the garbage at 1 Hyde St. The Co. is also working on getting the property cleaned up.
Guests:
1) Nick Green from Lamont Engineer, and Glen Simpson, also from Lamont who is the construction observer for contract #1. Giving an update and some change orders that need to be done.
Nick Green:
Contract #2 – Plant – removed top of pre-treatment building, going to build up the wall with masonry units. older filters, have been disassembled and cleaned and primed for painting, removed the large alum tank.
Contract #3 - Electrical – conduit, temp. power supply hooked up, ran new conduit in room where alum tank was taken out, and now working on new panel boxes.
Glen Simpson:
Contract #1 – report on G. DeVincentis. Added 2nd. crew to work. Started in Spring Park, to Johnson St. and Canadarago St., #53 manhole on Canadarago St., started to leak, was decided to replace from the main to that area, cost was $1000.00, contractor did this. Manley, to Canadarago to E.James St, the water main off E. James St. then the crew was going to dig from Manley to Rt. 20; 28 ft. from manhole goes over the sewer. Had the contractors replace the 28 ft. so they could get to the sewer line.
5/3/2010 the second crew was put on and started on W.James St. from Division working way back to Lake St.
On 5/10/2010 a problem arose from a resident who called Chris Butler because he had “stuff” in his basement. As it turned out, the contractor had hooked up to the wrong pipe but was able to find the proper lateral out to the street and over to where they had hooked the wrong lateral and the problem was solved.
On the #7 manhole where the problem with the lateral hooked up wrong, at the corner of James St. and Center St., the contractor dug into the Verizon duck, broke it and exposed cables and hit one of the cables. Verizon checked it on 5/11/2010, and the cable was a dead cable. Being that it is a dead cable; the contractor is going to resleeve the fiber and other cable under the supervision of Verizon.
Nick Green explained there was a shortage on a 15 inch pipe that was taken off the bid form. They were short of 15 inch pipe of 219ft. So, Lamont checked with the contractor, no need for the 15 inch pipe, they asked the contractor to use 12inch pipe instead.
Change orders:
All five contracts have the winter shutdown –
Contract #2- ad-alternates, 1&2, painting the treatment area where the metal tanks are, and the sludge pump pipes, totaled $5500.00.
Also in the pre-treatment building at the wet well pump there are larger pipes needed- from 4-6 inch to 8-10inch. At the main treatment plant, the contractor checked the roof vents and said all the roof vents needed to be replaced.
Sandblasting of the big metal tanks specified there should be scuba equipment, Chris B. not necessary, they have what they need.
With everything together the change order increase would be $18,064.00.
The company that does the video pictures of the laterals will check for a lateral on Hotel, to Canadarago, to James St. On corner, use to be 2 houses, if no lateral is there, they will not be putting one in. Manhole does have to be replaced.
Resolution made to approve the change orders with the $18,064.00 increase that would come out of the contingency account made by Trustee Kurkowski, 2nd.by Trustee Patrick, Trustee O’Connor-yes, Trustee Pierson-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes.
Privilege of the floor: public comments and requests.
1) Marge Walters – invited Mayor Frohne and all Trustees to the Historical Society open house and asked for permission for a sandwich sign to be put out during their open hours. The open house will be Friday, May 14th. 2010 at 5pm to 7pm. Motion was made from Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Trustee Patrick, Trustee Kurkowsk and Mayor Frohne voted yes. Motion carried.
Clerk – Diane Blackwell
1) Abstract #023- General Fund-$8748.22, Water Fund-$14,675.82, Sewer Fund-$8,323.79 and Trust & Agency-$81.20 and Capitol Projects-$170,786.10. Total of abstract- $202,615.13.
Motion to approve abstract made by Trustee Pierson, 2nd. by Trustee Patrick, Trustees O’Connor, Pierson, Patrick, Kurkowski, and Mayor Frohne voted yes. Motion carried.
2) Clerks report for month of April 2010, Clerks fees-$69.50, Registrar fees-$10.00, Licenses & Permits-$50.00. Total check given to treasurer- $129.50.
3) Need motion to approve workshops for 1) Fred Clements, Oneonta for 6/10/2010 for Natural gas drilling, which cost $29.00 through NYRWA, and for James Malinowski, Saratoga Springs for 6/2/2010 which cost $110.00 and is through CNA Environmental Inc.
Motion made to approve the workshops for Fred and Jim made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
4) Concerning the sale of cemetery plots from the Oct. 13th, 2009 minutes, left out the information about the sale of cemetery plots from one person to another. A person can sell a plot to another for whatever price they want, but a new deed has to be recorded in the Village Clerks office. Clerk asked the board if they feel there should be a charge for a new deed. After discussion, was decided that the fee for a new deed would be $25.00.
Resolution was made to approve the charge of $25.00 for a new deed from a personal cemetery plot sale, effective immediately, made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Pierson-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes.
Treasurer – Donna Wells
1) Donna wanted to share the information she learned about cemetery plots and sales from NYCOM. The plots should be offered back to the cemetery first and if the cemetery commission refuses it back, then the individual can sell it for the price they want.
2) Kurt Van Spanje brought in an estimate for the masonry repair work that needs to be done on the fountain on Rt.20 near the Spring Park. The estimate was passed out to all trustees and Mayor Frohne, including 4 steps gound out and new mortar, material and labor for this will be $1500.00. Also, Stone Fountain – steps on both sides need repointing and fountain needs some minor repair, material and labor for this will be $750.00. After discussion, was decided to approve this job to be done.
Resolution to approve Kurt Van Spanje to do the masonry work on the Spring Park Fountain on Rt. 20 for an amount of $2250.00 made by Trustee O’Connor, 2nd.by Trustee Pierson, Trustee O’Connor-yes, Trustee Pierson-yes, Trustee Patrick-yes, Trustee Kurkowski-yes and Mayor Frohne-yes.
3) Donna received a letter from the state approving the budget revision request.
4) Resolutions attached
5) Resolution to approve transfers as follows: 1) From A5142.1 Snow Removal P.S. $2000.00 to: A5142.4 Snow removal contr. $10.00, A5132.4 Garage Contr. $990.00, A5140.4 Brush/Weeds/Misc Cont. $1,000.00. totaling $2,000.00.
2) From L7410.4 Library Contr. $1,000.00 to L7410.11 Ass’t. Librarian P.S.
3) From A3410.2 Equip. & Capital expenses,$2500.00 to A3410.4 Fire Dept. cont.$2000.00, A3410.41 Amb. Contr. $500.00
4) From A7110.1 Park Personal services, $1000.00 to A7110.4 to cover repairs.
Resolution made to approve all transfers made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
6) Donna passed out a Profit & Loss Budget vs. Actual report and the Balance sheet as of 4/30/2010 to all trustees and Mayor Frohne.
Tom Hallock- Fire chief.
1) Passed out a report showing expenditures from the Fire Dept. for the period of 9/02/2009 – 4/09/2010.
2) The generator on the rescue truck was fixed.
3) Had about 30 volunteers help out with the power outage on 5/8/2010.
4) Tom was concerned about legal coverage in the event of a problem, would the fire dept. have representation? Mayor Frohne explained we have an attorney who would represent the fire dept. if that was necessary.
5) Tom had a list of officers of the fire dept. who he would like approved to be on the Aubuchon list that can purchase there if needed. The treasurers concern in this matter is having too many names on the list. Tom would like the 3 chiefs, Tom Hallock, Doug Brooks and Ken Boepple. One of the problems with everyone who does purchase is that they do not get the receipts to the village office for payment. The board made it clear it is Tom Hallock’s responsibility to make sure all receipts are turned in. After discussion, motion was made to have Tom Hallock, Doug Brooks, Ken Boepple and Lester Olmstead on the list for Aubuchon, by Trustee O’Connor, 2nd by Trustee Pierson, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes.
Trustee Pierson stressed to Tom to be sure the signature is legible.
4) FEMA grant – going to try for a new ambulance.
5) In the past, after the Memorial Day parade, services used to be held at Fire House at the monument for past members as well as neighboring departments, was customary for village board to be there and they would have their annual inspection and then the village board would give them a check for $100.00. It is unclear who contributed the money for the donation. The Memorial Day parade is at 10:30 am.
Mayor’s Report:
1) Motion to approve the appointment of Willa Wright as the Village Health Officer was made by Trustee O’Connor, 2nd.by Trustee Patrick, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Clerk will notify Willa Wright of her appointment. The only request Willa Wright has is she would like a camera to use when needed.
2) Subject of the cemetery worker’s wage was discussed. His current rate of pay is $9.30. After discussion it was agreed to give Brian Coones a raise of $.30. Motion was made by Trustee Pierson, 2nd. by Trustee O’Connor, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried. This raise will be effective June 1st. 2010 at the beginning of the fiscal year.
Trustee Pierson:
1) Talked with Jim Malinowski about Walnut St. kept open when the work crews get there because the Ann St. bridge is closed and there is no other way off of Walnut St.
Trustee Patrick:
1) Concerned about properties in the village and property maintenance notices being issued. Mayor Frohne stressd to all trustees that if they see a property that needs checking, to get the address to the village clerk and she will see that Doug or Mayor Frohne get the information.
2) Inquired about the meeting with the Dog Control Officer, David Weiss. Mayor Frohne explained that he has tried to set up a meeting with him but can’t seem to get a time that he can meet with the Mayor. After discussion it was decided to advertise for a Dog Control Officer. Motion made by Trustee Pierson, 2nd. by Trustee Patrick, Trustee O’Connor-abstained, Trustees Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
3) Expressed his concern about the lights in the Memorial Room.
Trustee Kurkowski:
1) Would like to have an executive session.
Trustee O’Connor:
1) NY Mutual Aid Response Network – Motion to accept made by Trustee O’Connor, 2nd. by Trustee Pierson, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Motion made to go into executive session for personnel reasons made by Trustee Patrick, 2nd by Trustee Pierson, Trustees O’Connor, Pierson, Patrick, Kurkowski and Mayor Frohne voted yes. Motion carried.
Motion made to come out of executive session made by Trustee Pierson 2nd. by Trustee O’Connor , Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Motion carried.
Motion to adjourn made by Trustee O’Connor, 2nd.by Trustee Pierson, Trustees O’Connor, Pierson, Patrick and Mayor Frohne voted yes. Motion carried. Meeting adjourned at 8:00 pm.
Respectfully submitted,
Diane Blackwell
Village Clerk
