July 9, 2013

VILLAGE OF RICHFIELD SPRINGS
BOARD OF TRUSTEES MEETING
MINUTES AND ORDER OF BUSINESS

July 9, 2013 in the Public Library Memorial Room.

Board Meeting called to order at 6:01pm by Mayor Frohne followed by the Pledge of Allegiance.

Present:
Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Duane Pierson. Trustee Robin Moshier, and Trustee Frances Hazelton.
Appointed Officers - Clerk – Dayle A. Barra Treasurer – Donna Wells

Motion to waive the reading and to approve the June 26th, 2013 Board Meeting Minutes made by Trustee Moshier, 2nd by Trustee Patrick. Trustees Pierson, Moshier, Hazelton, Patrick and Mayor Frohne all voted yes. Motion carried.

WHEREAS, pursuant to Section 2019-a of the Uniform Justice Court Act, the Board of Trustees of the Village is required to confirm that the records and dockets of the Village Justice Court be audited, and that the fact of that auditing be reflected in the minutes of the proceedings of this Board, and

WHEREAS, Village Justice Brykailo has submitted to the Village his report dated June 2012 – May 2013, and

WHEREAS, the Village Board in compliance with the Uniform Justice Court Act § 2019-a, and to reflect in the minutes of its proceedings that such audit has occurred,

NOW, THEREFORE, IT IS HEREBY:
RESOLVED, that the Board of Trustees of the Village of Richfield Springs does hereby acknowledge that the audit of the records of the Village Justice Court required under Uniform Justice Court Act § 2019-a has been conducted, and that the Justice Court Audit Report has been received by the Board, and it is hereby further,

RESOLVED, that the Village Clerk forward to the New York State Office of Court Administration a copy of said Justice Court Audit Report and a copy of this Resolution.

Motion to adopt resolution made by Trustee Hazelton, 2nd by Trustee Pierson. Trustees Pierson, Patrick, Moshier, Hazelton, and Mayor Frohne all voted yes.

Zoning Enforcement Officer – Keith Sterling reported to the Board and offered gratitude for his appointment as ZEO. Keith wishes to streamline processes and ensure continuity as Enforcement Officer and the Board supports and encourages these goals.

Kevin Morse, Kaatirondack Insurance Broker, presented to the Board a health insurance plan for employees that offered equivalent or better than existing healthcare coverage and a considerable savings for the Village by means of Health Reimbursement Accounts (HRA). After his presentation and upon review of the comparable plans the Board accepted Kaatirondack’s offer. Motion to approve Kevin Morse as Health Insurance Broker with Kaatirondack, Inc. for a one year period commencing September 2013 made by Trustee Hazelton, 2nd by Trustee Patrick – all voted yes.

Mr. Warren Leonard wants to demolish structures on 12 William Street. The Board will render a decision upon written application and supporting liability certificates as outlined in Village Code and a copy of the required documentation was given to Mr. Leonard by the Clerk.

Clerk – Dayle Barra

► Abstract #03 Funds: General $6701.81, Water $1024.12, Sewer $5429.62, Cemetery $322.45; Total: $13,478.00. Motion to approve Abstract #03 made by Trustee Moshier, 2nd by Trustee Pierson. Trustees Patrick, Pierson, Hazelton, Moshier and Mayor Frohne all voted yes. Motion carried.
► Clerks report for June, 2013 was read to the Board.
► Mr. Richard Pasquale, Superintendent of Project Management &Construction with Lend Lease came to the Village Office to inquire about the Village Code on noise. Lend Lease is the Company doing the repairs and renovations for RSCS. He explained circumstances that may necessitate work hours to commence at 4am. Village Code is vague on noise, allowing the Board to be discretionary, and the Board agreed that although some residents may not appreciate machinery in use early in the morning, the residents voted in favor of such repairs, thusly, the Board will allow the temporary clamor.
► Library meeting minutes from April 29th given to the Board.
► Fire Department Report for June 2013 given to the Board.

Treasurer – Donna Wells

► Bank reconciliation distributed.
► Discussed the generator at WWTP with the Board. Motion to allow the repair of the generator for $3400 with Lamont Engineers contributing $1700; per their agreement made by Trustee Pierson, 2nd by Trustee Moshier – all voted yes.
► Treasurer has been working with Frasier Construction to repair the Library windows since they cannot affordably be replaced. She will get an estimate from Jason for the Board to consider.
► Motion to accept Federal Surplus Program for possible future needs made by Trustee Pierson, 2nd by Trustee Moshier – all voted yes.
► Motion to approve the replacement of the Filter Control Panel at the WTP as outlined on Aqualogics Systems, Inc. Proposal #Q1-11-017B for $25,835.00 made by Trustee Pierson, 2nd by Trustee Hazelton – all voted yes.
► Updated the Board on Cemetery business.

Mayor Frohne – Requested the Trustees not give duties to employees and officers. There are protocols for such and, furthermore, they are not to delegate tasks but to act only in the capacity of a Governing Body while serving as liaisons to their perspective departments.

Reviewed the recently submitted Site Plans from Maple Development. The Mayor also shared his discussions with Otsego County Planning Department and with Village Attorney, David Merzig with the Board which gave them direction in the next phase of the proposed Family Dollar project.

Trustee Pierson – Asked the Board members if Trustee Moshier poses a conflict of interest with the proposed Family Dollar review due to her proximity to the project. Trustee Moshier replied that her role as Trustee is one which is to protect the Village and her rights as a resident of the village should only be affected should she have a pecuniary interest. Trustee Pierson also informed the Board of the need for a skid steer for DPW. This will be discussed at some point in the future. Requested we get proposals for street paving. Motion to place RFP ad for Johnson Street Extension paving made by Trustee Pierson, 2nd by Trustee Moshier – all voted yes.

Trustee Moshier – Followed up on the Comprehensive Plan status. The outlined plan will be forwarded to the Village Attorney for advisement.

Trustee Hazelton – Reported on the Library as having attended the Board Meeting July 8th.

Motion to adjourn meeting at 8:27pm made by Trustee Hazelton, 2nd by Trustee Pierson – all voted yes.

Respectfully submitted,



Dayle A. Barra, Village Clerk

June 26, 2013

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

June 26, 2013 in the Public Library Memorial Room.

Board Meeting called to order at 5:01pm by Mayor Frohne followed by the Pledge of Allegiance.

Present:

Elected Officers - Mayor Ronald A. Frohne II, Trustee Raymond Patrick, Trustee Duane Pierson. Trustee Robin Moshier, and Trustee Frances Hazelton.  

Appointed Officers - Clerk – Dayle A. Barra      Treasurer – Donna Wells

Also present: Village Attorney David Merzig, Jon McManus, McManus Engineering Group, LLC,

Kenneth Brownell, Maple Development Group, Clark Wilkinson, Paragon Engineering, and Attorney Patrick Quinn.

Motion to waive the reading and to approve the June 11th, 2013 Board Meeting Minutes made by Trustee Hazelton, 2nd by Trustee Moshier.  Trustees Moshier, Hazelton, Patrick and Mayor Frohne all voted yes. Trustee Pierson abstained. Motion carried.

Clerk – Dayle Barra

• Abstract #02  Funds:   General $5749.53, Water $4243.08, Sewer $2717.27, Trust & Agency     $165.28; Total: $12875.16. Motion to approve Abstract #02 made by Trustee Pierson, 2nd by     Trustee Moshier. Trustees Patrick, Pierson, Hazelton, Moshier and Mayor Frohne all voted yes.     Motion carried.
• Total property tax collections, to date, $353,340.56.
• Comprehensive Plan mission statement and outline as submitted by Trustee Moshier distributed.

Treasurer – Donna Wells

• Profit & Loss for June 2013 distributed.
• Reported a credit to Abstract #1 for Sewer Fund of $174.50 for bond payment reversal.

The Village Board, attorney, and engineers engaged in lengthy discussion on the Proposed Family Dollar retail store at 25 W. Main Street. As such, motion that the applicant shall be allowed to submit an amended site plan to the Clerk and that the plan as amended, together will all of the other submitted documents for the project, be forwarded to the Otsego County Planning Department for review pursuant to the requirement of General Municipal Law 239-m. The Board will then consider the amended application at its next meeting assuming County Planning has completed its review. Motion made by Trustee Moshier, 2nd by Trustee Pierson – all voted yes.

Mr. Wachter from 218 Main Street approached the Board regarding the violation for property overgrowth he received. Mr. Wachter regularly receives overgrowth violations each year and the Board will not tolerate it any longer. It was pointed out that Main Street properties reflect the ambiance of the Village and many residents strive to maintain their properties and in fairness to his neighbors the Board strongly urged him to remedy the situation by Friday, otherwise, mowers will be sent to his property and fees shall be applied to the property owner. Mr. Wachter told the Board he will comply.

Motion to order village properties mowed that received violations without remedying the situation with any and all fees to be billed to the property owner made by Trustee Pierson, 2nd by Trustee Patrick – all voted yes.

Mayor Frohne – Discussed the ZEO position to be filled. Motion to appoint Keith Sterling as Zoning Enforcement Officer at $10/hr with a performance review at the end of August made by Trustee Pierson, 2nd by Trustee Moshier – all voted yes.

Trustee  Pierson –  Street paving estimates are being requested by DPW. Discussion on personnel policies followed.

Trustee Patrick – Reported on the WWTP.

Motion to adjourn meeting at 7:03 made by Trustee Moshier, 2nd by Trustee Hazelton – all voted yes.  

Respectfully submitted,

 

Dayle A. Barra, Village Clerk