March 28, 2012

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

MINUTES AND ORDER OF BUSINESS

March 28, 2012 @ 6:00pm in the Public Library Memorial Room

Elected Officers:  Mayor Frohne, Trustees O’Connor, Kurkowski, Patrick, and Pierson
Appointed Officers:     Clerk – Dayle A. Barra      Treasurer – Donna Wells
Present: Mayor Frohne, Trustee O’Connor, Trustee Pierson, and Trustee Patrick. Trustee Kurkowski not present.

Motion to waive the reading and to approve the March 13th, 2012 Board Meeting minutes made by Trustee Patrick, 2nd by Trustee Pierson. Trustees Patrick, O’Connor, Pierson, and Mayor Frohne all voted yes. Motion carried.

Clerk-Dayle Barra

• Abstract #19 Funds: General $9834.81, Water $2292.52, Sewer $8360.16, Trust & Agency $333.90 Total: $20821.39. Motion to approve Abstract #19 made by Trustee Pierson, 2nd by Trustee Patrick - all voted yes.
• Motion to approve Spring Park use by Lions Club April 7th for annual Easter Egg Party made by Trustee O’Connor, 2nd by Trustee Pierson - all voted yes.
• Suzanne Christman gave the Clerk her Letter of Resignation as ZBA member effective April 13th and it was shared with the Board.
• The Board agreed to allow the Clerk to incorporate ‘Going Green’ in the Village. To jumpstart the idea the use of large paper bags, as opposed to plastic, for lawn cleanup is encouraged. Motion to approve placing an add in The Pennysaver re: encouraging the implementation of paper garbage bags for leaf pick up made by Trustee O’Connor, 2nd by Trustee Pierson - all voted yes, except Trustee Patrick, who voted no.
• Janet Misencik phoned the Office to say what a great Job Bryan Coones did on resetting some Cemetery stones. This is one of the many calls the Office receives complimenting the pristine grounds Bryan maintains in the Cemetery.

Treasurer – Donna Wells

• Resolution to approve the following transfers made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.  

    $1000.00 from A3410.2 FD Capital Expenses to A3410.4 FD Contractual.
    $2500.00 from A3410.41 Ambulance Contractual to A3410.4 FD Contractual.
    $38000.00 from G9710.7 Bond to G230 Misc Reserve for ARRA payment.

• Motion to allow the purchase of 3 Signs displaying Cemetery open hours made by Trustee O’Connor, 2nd by Trustee Patrick- all voted yes.

Mayor Frohne- Public Hearing for Tentative Budget to be held April 10th at 6pm with the Board of Trustee’s regular meeting to directly follow.

Mayor Frohne and the Trustees, as well as Appointed Officials and employees, wish to thank Trustee Kurkowski for his service and dedication as a Board Member and wish him all the best.

Motion for Treasurer to apply for a village credit card made by Trustee O’Connor, 2nd by Trustee Pierson- all voted yes.

Trustee Patrick- Would like to alert dog walkers in the Village that failure to clean up after your dog relieves itself is an offense punishable by a fine up to $250.00 and possible jail time. Complaints continue to come to the office of violators and Main Street is quite littered with dog feces. Doug Bordinger will assist in getting awareness out.

The key situation needs to be organized and each official needs to sign out keys with recordkeeping. The Clerk will tend to this.

The Library Board and Village Board need to discuss shared concerns. The Rotary offered to pick up all old books to ship them oversees to countries that want them. Great resource.

Trustee Pierson- DPW has been street sweeping sidewalks and ornamental bricks on Main Street.

Trustee O’Connor- Expressed Budget concerns and further discussion may ensue at the Tentative Budget meeting April 10th, 2012.

Motion to adjourn Board Meeting at 7:09 made by Trustee Patrick, 2nd by Trustee Pierson- motion carried.

Respectfully submitted,

Dayle Barra, Village Clerk

Organizational Meeting, April 2, 2012

VILLAGE OF RICHFIELD SPRINGS

BOARD OF TRUSTEES MEETING

ORGANIZATIONAL MEETING

MINUTES AND ORDER OF BUSINESS

 
April 2, 2012 @ 6:00pm in the Public Library Memorial Room
 
Oath of Office –     Mayor Ronald A. Frohne, II
    Duane Pierson, Trustee
    Robin Moshier, Trustee         
 
Elected Officers
  Ronald A. Frohne II     Mayor                                   
  Raymond Patrick     Trustee/Deputy Mayor                            
  John O’Connor     Trustee                                                     
  Duane Pierson     Trustee
  Robin Moshier     Trustee                                                     
 
Appointed Officers: (Mayoral)

Clerk        Dayle A. Barra

Treasurer        Donna Wells

Village Historian    Dayle A. Barra

Health Officer    W. Wright

 

Motion to appoint Dayle Barra as Clerk for a two year term made by Trustee Pierson, 2nd by Trustee Patrick – all voted yes.

Motion to appoint Donna Wells as Treasurer for a two year term made by Trustee Pierson, 2nd by Trustee O’Connor – all voted yes.  

Motion to appoint Dayle Barra as Village Historian made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.

Motion to appoint Willa Wright as Health Officer made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.

Village Justice:       Peter Brykailo                            

Appointed Officers: (Board)

Registrar of Vital Statistics:  Dayle Barra

Deputy Registrar: Donna Wells

 

Motion to appoint Dayle Barra as Registrar and Donna Wells as Deputy Registrar made by Trustee Pierson, 2nd by Trustee O’Connor – all voted yes.

 

Village Attorney - David Merzig, Esq.

    Motion to acknowledge M. David Merzig as our contractual Attorney made by Trustee Pierson, 2nd by Trustee Patrick – all voted yes.

Zoning Board of Appeals

Empty Seat    Term Ends 2014

Bill Juteau, Chair     Term Ends 2013

Gerald Zavitz     Term Ends 2012

 

Motion to appoint Gerald Zavitz as alternate ZBA member with a one-year term made by Trustee Patrick, 2nd by Trustee Pierson – all voted yes.

Liaison Positions – as noted.

• WTP – Trustee Moshier             
• WWTP/Cemetery – Trustee O’Connor

• DPW/Parks – Trustee Pierson             

• Library/Zoning – Trustee Patrick             

Library Board Members

Margaret Woodrow        Term Ends: Jan. 2016   

Marjorie Walters        Term Ends: Jan. 2015

Rosalie Wadsworth        Term Ends: Jan. 2014

William Taber        Term Ends: Jan. 2013   

Michael Marmet        Term Ends: Jan. 2012

          
Policy & Procedures
Regular Meeting -     Bimonthly; 2nd Tuesday at 6pm& Last Wednesday at 5pm.
Meeting Place -    Public Library Memorial Room
Official Newspaper -     The Daily Star
Procurement policy -     Carryover policy from 2011
Investment policy -     Carryover policy from 2011
Code of Ethics -     Carryover policy from 2011
Motion to approve the Procurement Policy as adopted in 2011 made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.
Motion to approve the Investment Policy as adopted in 2011 made by Trustee Pierson, 2nd by Trustee Moshier – all voted yes.

Agenda - The agenda is available for updates and additions up to 4pm the day of the meeting. The order of Trustees shall be on a rotating schedule.

Special Meeting - An emergency meeting may be called by the Mayor or by any (2) two Trustees. The law requires, of course, that it must be for good reason. Each member must be personally contacted by the Clerk, and public notice must be given to the extent possible.

The Next Organizational Meeting – The first Monday in April 2013 at 6pm Public Library Memorial Room.

Resolutions and Motions:

• Resolution to approve mileage allowance of .45/mile made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.
• Resolution to approve the advance approval of postage and/or utilities made by Trustee Pierson, 2nd by Trustee O’Connor – all voted yes.
• Resolution to approve NBT Bank, Bank of Cooperstown, NBT Financial Services/LPL Finacial, Adirondack Bank, and State Farm Bank as depositories made by Trustee Patrick, 2nd by Trustee Pierson – all voted yes.
• Motion to approve the attendance at classes and conferences for job performance enhancement/credentials as requested by staff made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.
• Motion to rescind previous motion to relocate markers in new cemetery area and to have them remain as already placed made by Trustee O’Connor, 2nd by Trustee Pierson – all voted yes.

Motion to adjourn Organizational Meeting at 6:52 made by Trustee O’Connor, 2nd by Trustee Patrick – all voted yes.

Respectfully submitted,

Dayle A. Barra, Village Clerk