Date: September 30, 2009
Time: 700 pm
Attendees (elected): Mayor Frohne , Trustees O’Connor, Kurkowski, Patrick, and Dawley
Attendees (appointed & employed): Clerk – Diane Blackwell
Treasurer – Donna Wells
Attorney – Paris Cavic
Call to order: Mayor Frohne, 7:00 pm
Roll call of members: all present
Clerk – Diane Blackwell – reading of minutes- waived by Trustee O’Connor, 2nd. by Trustee Dawley, Trustee O’Connor, voted yes, Trustee Patrick, voted yes, Trustee Dawley, voted yes, Trustee Kurkowski,voted yes, Mayor Frohne, voted yes.
Coed Enforcement(Property Maintenance)- Doug Bordinger
1) 24 Lake St.- No response from certified letter mailed on 9/10/2009. After discussion, was decided when the PO rejects the letter and we receive the confirmation date from the PO, use that date for trash removal. Was also suggested by the Attorney to send a bill to owners and let them challenge it. Motion made to use date of confirmation of returned letter for deadline of cleanup, made by Trustee Patrick, 2nd. by Trustee Dawley, Trustee O’Connor-no, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
2) 51 Main St.- Pigeon mess.
3) 73 Walnut St.- Mr. Osborn spoke and said there has been some clean up done. He has a business. After discussion, it was suggested to Mr. Osborn to bring in his deed to see if this property had been grandfathered in, it will be checked by Attorney and was tabled until next meeting. Was suggested to Mr. Osborn that all the village wants is for him to follow the village codes.
4) Doug was questioned about the legality of addition to a mobile home. Was advised for them to fill out building permit.
5) 14 Elm St. sidewalk, has been ordered by homeowners ins. to replace the sidewalk. Wanted to know if he could use crusher run. After discussion, was also made known that the Community Development Loans cover these issues.
6) Cindy Talbot- wants to put a sandwich sign on Main St. for 3 different places. Doug told her to come to village office and fill out permit.
7) Van in village soliciting door to door. Asking to clean carpets, Doug could not find Van, but did make the authorities aware. They did not have a permit for this.
8) Andrew Rudenko, regarding the letter he received from Dan Wilbur, Otsego Co. Code Enforcement Officer. Attorney Cavic gave him Dan Wilbur’s phone number to ask what he is to do. Was also suggested to Mr. Rudenko to try to find someone locally to help him keep his property within codes.
Special Business
1) Richfield Springs Athletic Assoc., President, Scott Streid, and Vice President, Bill Hill. This is strictly a volunteer program. Scott Streid spoke to Village Board about using the Village Field on Linden Ave. for sports teams. Their biggest concern is the condition of the field. Poor drainage makes for very wet field for long period of time. Mayor has spoke to the DEC and said they would favor the drainage, but not fill. Trustee Patrick suggested they speak with the school to use their sports fields. Mr. Streid said they had done that in the past and the problem was the fields are not always available with all the school teams. They are working on getting grants to do work on the field. After discussion, was stated that if they could get the DEC to work with them on the drainage, the village would have no problem with that. Also, they have contractors in the organization that could work on the drainage. Attorney Cavic wanted to make it clear that the village will not be putting money into this project at this time. Trustee Kurkowski asked Mr. Streid if they have liability coverage. He said yes, and would bring a copy to the village office to have on file.
Motion was made by Trustee Kurkowski to give approval to the organization to use the fields with condition that they have insurance coverage, 2nd. by Trustee Patrick, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
Clerk: Diane Blackwell
1)Abstract #880
A General Fund $ 55,562.66
FX Water Fund 2,323.54
G Sewer Fund 8,566.72
TA Trust & Agency 2,004.86
H Capitol Projects 73,731.54
Total: $142,589.32
Motion to approve and pay bills made by Trustee O’Connor, 2nd. Trustee Dawley, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
2) Tax report, money given to Village Treasurer for month of September, 2009- $14,123.62.
3) Resolution to dispose of old records made and is attached to minutes.
Treasurer: Donna Wells
1) Handed out Balance Sheet for month August, 2009.
2) Reported on NYCOM workshop. Very informative.
3) Resolution to establish new line item for land acquisition/right of way. Attached to minutes.
4) Meeting, 10/06/2009, at Village Office, for Lamont to answer questions to contractors.
5) Flex spending program. After discussion, motion made to sign contract for 1 year with present company, Trustee O’Connor, 2nd. by Trustee Dawley, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
6) Transfer site- Village owned, has been surveyed. Suggest a shared service agreement made by Attorney Cavic for the Oct. 13, 2009 meeting.
7) Treasurer asked that the day after the water meters are read, that Tom Shypski please be available for questions and problems. This is a time sensitive issue, to get the bills out on time.
8) Need to send 2nd. notice to Mr. Famulare for new water meter to be installed and labor for 2 village employees. Ok’d by board.
9) Money owed by Flowers totals as of 9/30/2009- $1384.46.
10) Treasurer spoke to the State Domitory Authority and application for $125,000.00 has been approved, has to go to Senate and Assembly and within 4-6 weeks should get a contract.
Trustees and Dept. Heads reports:
1) Trustee O’Connor-nothing new at this time
1) Water- Tom Shypski: report given to Trustee O’Connor. Attached to minutes
1) Trustee O’Connor
2) Waste Water Plant-Chris Butler: report given to Trustee O’Connor.
Trustee O’Connor stated that Bob Graepple will be taking his test 10/06/2009.
Draining back pond, and storage pond.
Clairifier all set.
Still on Spiedes permit.
6000 gal tank has been removed, DEC signed off on it.
4 in pump just bought in Jan. needs repair, checking on warranty.
2)Trustee Patrick-
a) Gave report on cemetery comm. last meeting.
b) Cem. Comm.. would like code changed to keep non-resident of village on cemetery board.
c) Need to discuss with cemetery comm. about plot selling from one person to another. After discussion was agreed that the deed should be the deciding factor. Once cemetery comm. sells plot to an individual, it is out of their hands if an individual wants to resell their plots. A new deed will not be done in the village office.
2) DPW-Jim Malinowski: report given to Trustee Patrick. Attached to minutes.
Motion made not to exceed $5000.00 to purchase sand from Hansons made by Trustee O’Connor, 2nd. Trustee Patrick, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
New truck is currently in Little Falls, body being installed.
3) Trustee Kurkowski
a) Wants to express that all village laws should be enforced.
b) Question about the Summerwood bed and breakfast house on Main St., are they putting apartments in the carriage house? Was stated that it is zoned for single family residence.
c) Mr. Spytko has been to Trustee Kurkowski’s house, also sent letters. Trustee Kurkowski wants to know what the status is on the Express Mart issue.
d) Asked for executive session to discuss personnel issues.
4) Trustee Dawley:
a) Asked about the FEMA training. 1 trustee has been to the training all others must do.
b) Reported on the status of the website. Working on it and is coming along nicely.
c) Asked if okay to speak to Dept. Heads on their ideas for shared services, to take to next shared services meeting with the school.
Mayor Frohne
a) Make a difference day for the Zone. Asked for ideas from the board for the students at the Zone to do projects around the village on that day.
b) Talked to Mrs. Thompson again, she spoke to the President of the Windsor Co., they said someone with authority, such as the Mayor, should ask them to drain the field. After discussion, was decided that it is not a village problem and it is up to the two property owners to work this out.
c. Rerob- Mayor talked to Mr. Spytko about his concerns with Rerob As long as we are within the facts, we will do what we must do. Our contract with Rerob requires us to stay in compliance with codes. Board in agreement for the Village Attorney to write a letter to Rerob addressing the most recent lab reports.
d) Letter received from Donna Borgstrom, from the Trossett Group Attorneys, regarding the Opera. The letter was passed out to all board members. Clerk will file with minutes. Letter was asking about rezoning application. Asking to change the property with tax map #14.17-2-29, from S-1 to B-1, to conform to the rest of the properties in the neighborhood. The representatives from the Opera will attend the Oct. 13, 2009 Village board meeting to ask and answer questions.
Motion to go into executive session to discuss personnel matters: Trustee Kurkowski, 2nd. Trustee Dawley, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes, motion carried.
Guest Gerry Zavitch left at this time.
Motion to come out of executive session made by Trustee O’Connor, 2nd. by Mayor Frohne, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
Adjourn: 9:30 pm.
Motion to adjourn made by Trustee Patrick, 2nd. by Trustee Dawley, Trustee O’Connor-yes, Trustee Dawley-yes, Trustee Patrick-yes, Trustee Kurkowski-yes, Mayor Frohne-yes. Motion carried.
Respectfully submitted,
Diane Blackwell
Village Clerk
Wednesday, September 30, 2009
Tuesday, September 8, 2009
September 8, 2009 Minutes
Date: September 8,, 2009
Time: 7:00 pm
Attendees (elected): Mayor , Trustees O’Connor, Kurkowski, Patrick, and Dawley
Attendees (appointed & employed): Clerk – Diane Blackwell
Treasurer – Donna Wells
Attorney – Paris Cavic
1) Call to order: Mayor Frohne, at 7:00 pm
2) Roll call of members: all present
Clerk- Diane Blackwell- motion to amend the August 26, 2009 minutes, and to waive the reading of the August 26, 2009 minutes, motion made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
Amended:
Motion to go into Executive Session to discuss matters regarding proposed, pending or current litigation,
and to reconvene in Open Session.
Amended:
Motion to go into Executive Session to consider the purchase, exchange, lease or value of real property,
and to reconvene in Open Session
Motion made to approve the minutes as corrected, made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
Special Business:
1) Chris Yakobucci, from Lamont Engineering spoke to the board about the WWTP project.
1st. issue: Cary Park Rd.- Sewer routing; Existing depth of sewer line is 4ft. deep. Current design for project shows it should be dropped 10ft. Concern is for future expansion for the sewer system. Question is do they want to deal with Gravity sewer vs pump station forced main. Chris explained that a gravity sewer system will outlast a pump station, and pump station forced main will have yearly operational maintenance cost. Cost to dig 4ft. deeper would be $10,000.00. This will be covered in the stimulus package; however, one of the alternates may have to be eliminated.
Resolution made to lower pipes according to the specifications to meet the casing pipes on Route 20. Motion by Trustee Kurkowsk, 2nd. by Trustee Patrick. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes.
2) Chris Yakobucci:
2nd. issue: Cary Park Rd. – Flower sub-division. Chris asked the village if it would prefer to stay with current plan or do the proposed routing for the Flower sub-division. After discussion, it was decided to stay with the current plans and if the Flower Project does develop, it would be their responsibility.
3) Chris Yakobucci:
3rd. issue: Darrell Decker proposal was to relocate sewer main on his property. SHPO did give clearance. Chris asked if the village wants to pursue this relocation. Issues of concern are, 1) don’t know what the area might be filled with, could be chunks of concrete, rock, tree roots, etc. If anything is found during construction, would have to be removed and would be extra cost. 2nd issue, don’t know if any environmental issues related to an industrial facility like this. The other concern is the cost to redesign. $1300.00 has been spent to get SHPO clearance. Estimated cost to do redesign would be $2500.00 for this area. Also, would need easement description and easement map. The money already spent on the design would be lost. On the positive side, would be easy access and operation maintenance in the future.
Resolution made to accept the proposal to relocate sewer main at 43 Langdon Ave., Richfield Springs,NY. Motion made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes.
Also, was stated that the DEC has signed off on the review, and got approval from the DEC for the permits to clear out the wetlands. The schedule for bids is September 15, 2009.
Elizabeth and Nathan Thompson approached the board about the water drainage problems they are having on 21 Cary Park Rd. Asked the village if there is anything they can do to help. After discussion, was informed they should approach the DEC about the land, to check if it is wetland or not, and should approach the Winzer Co. that owns Price Chopper. The problem has escalated since the development of Price Chopper and other stores have been put in.
Code Enforcement: Theresa Murwin came to discuss the notice violation she received. She informed the board that she had cleaned up the area but was told she had to report to the board anyway. Mayor Frohne apologized to her for the misunderstanding. Address of property, 44 Church St.
Tom Hallock, Fire Chief:
1) Ambulance is back in service as of 9/4/09. Two lights not working,have to be replaced and are on order. C. Furner sanded and painted 2 doors in back, 1 side door and a couple compartment doors. Tom stated that before winter they would need 4 new tires for the ambulance. He said he would start getting some prices, and would put in the procurement book for approval.
2) There are 4 or 5 people planning to take the Basic EMT course in West Winfield. Cost is $115.00 per person, which the Fire Dept. will pay for the training.
3) There is a new Certified EMT as of Aug. 2009, has had physical and they have waived the 6 mo. waiting period of being in the district.
4) Mayor Frohne asked Tom what progress had been made on possibly eliminating the storage units that cost $2400.00 per year. Discussion about putting a storage barn up to eliminate cost of storage units. Donna asked what the exact measurements are. Mayor and Donna will check into this.
Clerk Reports:
Abstract #007:
A General Fund, $10,180.94
FX Water Fund 8,803.09
G Sewer Fund 5,984.23
$ 24,968.26
Motion to accept and pay bills made by Trustee Patrick, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes; Motion carried.
Clerk fees paid to treasurer for month of August, 2009, $79.00
Tax payments taken in as of September 8, 2009, $507,994.00, outstanding, $78,380.98.
Since August 26, 2009 cost of certified mail for property maintenance, $11.08.
Jim Malinowski put paperwork in to go to 4 workshops thru NYRWA at a total cost of $114.00.
Motion to approve made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
Treasurer-Donna Wells
1) Transfers for new lines: add a new line-A1010.4 Trustee Contractual, Move from: A1990.4 Contingent Acc. $100.00 to A1010.4.
Move from: G8197.2 Capitol Expense. $2000.00 to: G8120.1 Sanitation T/L Personal Services.
Move from: FX 8310.4 Water Contractual $1000.00 to: FX8310.11 Non-Water Personal Services.
Add a new line for ZBA Contractual A8010.41 $1000.00. Move from: A8030.4 Research/Grant Work.
Motion made to transfer and add new lines by Trustee O’Connor, 2nd. by Trustee Patrick. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
2) Mr. Flowers was sent a bill for damage to sewer line on Cary Park Rd. No response as of yet.
3) Check returned for insufficient funds was made good along with $25.00 protest fee paid to bank by Village, and also paid the current bill. Was noted resident is still in the house even though it has been condemned. The County Codes Officer, Dan Wilber was made aware by our treasurer that the resident was still in the house, he stated that the county can not physically remove the resident, the next step would be DA who will issue an eviction notice, and then the sheriff will remove the resident from the premises. The treasurer will call Dan Wilbur, and if no satisfaction then the DA will be notified to see what can be done.
4) Postage meter in village office being replaced by postage scale. The last two payments must be paid. The cost of the postage machine totaled $8487.60.
5) IDA property-there is no access for driveway, mostly wetlands. Donna spoke to Zondra Hart, she said she would check take it to the board and get back to us.
6) Passed out the Profit and Loss Budget vs. Actual for June through August 2009.
7) Christian Brothers was billed for water cleanup from flood in basement of building on August 29, 2009, bill totaled $186.25. When the asbestos was removed from the roof, the contractors neglected to cover the roof.
8) Letter was received from Judy Pangman concerning the storm water work, from Manley to James to Lake to Bronner St. Was in the green portion of stimulus and was removed because other portions took priority. She recommended we pay Lamont $3000.00 to do a Grant through the DEC which is 85% grant, the rest the village would have to pay. Total cost is estimated at $825,000.00, the village would have to pay $264,000.00. The village can not afford that kind of payment at this time. Deadline for grant is October 16, 2009. After discussion, a motion was made to not do the grant at this time. Motion made by Trustee O’Connor, 2nd. by Trustee Kurkowski. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
9) Have received 2 signed fire contracts, from Town of Warren and Town of Schuyler.
10) The treasurer would like to go to a payroll workshop in Cooperstown on October 1st. 2009. Motion to approve made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes, Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
11) EFC- we received 2nd. payment.
12) Transfer site – surveyor came in and said he would give us a copy of the deed proving the village owns it. Treasurer urging the village board to have a written agreement that the town will not tax that piece of property as long as they are using it.
Code Enforcement Officer- Doug Bordinger
1) 12 West James St.- needs mowing
246 Main St.- needs mowing
19 Lake St. - needs mowing
Motion to order to have mowed made by Trustee O’Connor, 2nd. Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
Doug sent out 10 letters of violation, 7 were mowed, 3 did not respond.
2) Church St.- the Bible Church owns the lot next to the parking lot, a letter will be sent to ask to please mow
the lot.
3) Doug was asked about the corner of Walnut St. He left a notice, but will follow up on it.
4) Asked about the codes to remove “junk” vehicles. After a lengthy discussion, no decision was made.
Mayor Frohne
1) Issue of pigeon droppings at corner of Main St. and Center St.- no change with this situation, after discussion, was decided to send a property maintenance letter out, and if the village does the clean up, the owner will be billed.
2) Mayor Frohne audited the Judges books on 9/5/2009. Followed the check list. Motion made to accept by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-abstained; Mayor Frohne-yes. Motion carried.
Resolution made to accept the findings of the Justice’s books. Resolution attached to minutes.
Motion to go into Executive Session to discuss Personal matters: Made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayo Frohne-yes, Motion carried.
Motion to come out of Executive Session, made by Trustee O’Connor, 2nd. Trustee Dawley. Trustee O’Connor-yes, Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohen-yes. Motion carried.
Motion for pay raise for Doug Bordinger, $.40 per hour made by Trustee Kurkowski, 2nd. by Trustee O’Connor,
Motion amended for $.40 raise to $.25 raise made by Mayor Frohne, 2nd. by Trustee Dawley. Amended motion,
Trustee O’Connor-no; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-no; Mayor Frohne-yes; motion carried.
Motion for pay raise for Doug Bordinger at $.25 per hr. for crossing guard duties, made by Mayor Frohne, 2nd. by Trustee Dawley, Trustee O’Connor-no; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-no; Mayor Frohne-yes. Motion Carried to start with $.25 pay raise effective immediately.
3) Estimate from Ed Bello for side door of Library building: estimate is $1663.17 for labor and materials, and $75.00 for primed galvanized rust resistant door. After discussion, motion made to approve by Trustee Kurkowski, 2nd. by Trustee Dawley. Trustee O’Connor-yes, Trustee Dawley-no; Trustee Patrick-no; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried. Money will come out of the Building Contractual Expenses, per Treasurer Donna Wells. Total cost will be $1738.17.
4) Mayor spoke to Scott Street about use of Village Park on Rt. 28. Mr. Street told Mayor he will bring in proof of insurance to the village office.
Trustees Reports:
Trustee O’Connor-
1) Water meters almost complete
2) Chesapeake Bay water testing,2 year program, every month for 26 months, Tom Shypski has to take to Utica. Must pass certain parameters, if our system does not pass, a UV system to pretreat the water before it is treated, must be put in and would cost $ 300,000.00. So far, everything tests good. Should be good for 11 years.
3) Sewer dept, clarifier is operational.
4) SPIEDES permit DEC- intent to modify the SPIEDES permit to become compliant with Chesapeake Bay Commission for the nitrates in the discharge.
Trustee Patrick:
1) Tabled the report of the Cemetery Commission meeting until 9/30/2009 meeting.
2) Allens Lake, when we passed motion to charge $10.00 fee for outside residents, possibly changed standards to recreation. After discussion, motion to rescind fee of $10.00 for outside residents to fish in Allens Lake and to only open up to village residents made by Trustee Patrick, 2nd. Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
3) Concerned about lighting in memorial room.
Trustee Kurkowski;
1) Questioned board on what is an Emergency. Concerned about Fire Dept. repairs. What has to be brought to a meeting for decisions or what should be fixed immediately.
2) Asked the status on with the ZBA concerning the Opera House. Still working on this issue. Attorney Cavic is working on this and they are now the Lead Agency for SEQRA.
3) Concerned about the sewer situation on Linden Ave. House has been condemned, and the resident is still living there. Next step is to get in touch with Otsego Co. Code Enforcement Officer, then the DA and then sheriff to have resident evicted.
4) Sidewalks- Problems with the sidewalks being blocked. After discussion, no decisions made.
5) Discussion on non-profit status making the Opera House tax exempt
Trustee Dawley
1) Went to shared services meeting with Trustee Patrick at the school. Discussion on having meetings at the school, there are a lot of empty rooms available, and also encouraged all board members to come to the Open House on Sept. 15, 2009.
2) School asked about the use of the building on the little league field. Trustee Patrick told them he would discuss it with the board.
Motion to adjourn; made by Trustee Patrick, 2nd. by Trustee O’Connor. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Meeting adjourned at 10:30 pm.
Respectfully submitted:
Diane Blackwell
Village Clerk
Time: 7:00 pm
Attendees (elected): Mayor , Trustees O’Connor, Kurkowski, Patrick, and Dawley
Attendees (appointed & employed): Clerk – Diane Blackwell
Treasurer – Donna Wells
Attorney – Paris Cavic
1) Call to order: Mayor Frohne, at 7:00 pm
2) Roll call of members: all present
Clerk- Diane Blackwell- motion to amend the August 26, 2009 minutes, and to waive the reading of the August 26, 2009 minutes, motion made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
Amended:
Motion to go into Executive Session to discuss matters regarding proposed, pending or current litigation,
and to reconvene in Open Session.
Amended:
Motion to go into Executive Session to consider the purchase, exchange, lease or value of real property,
and to reconvene in Open Session
Motion made to approve the minutes as corrected, made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
Special Business:
1) Chris Yakobucci, from Lamont Engineering spoke to the board about the WWTP project.
1st. issue: Cary Park Rd.- Sewer routing; Existing depth of sewer line is 4ft. deep. Current design for project shows it should be dropped 10ft. Concern is for future expansion for the sewer system. Question is do they want to deal with Gravity sewer vs pump station forced main. Chris explained that a gravity sewer system will outlast a pump station, and pump station forced main will have yearly operational maintenance cost. Cost to dig 4ft. deeper would be $10,000.00. This will be covered in the stimulus package; however, one of the alternates may have to be eliminated.
Resolution made to lower pipes according to the specifications to meet the casing pipes on Route 20. Motion by Trustee Kurkowsk, 2nd. by Trustee Patrick. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes.
2) Chris Yakobucci:
2nd. issue: Cary Park Rd. – Flower sub-division. Chris asked the village if it would prefer to stay with current plan or do the proposed routing for the Flower sub-division. After discussion, it was decided to stay with the current plans and if the Flower Project does develop, it would be their responsibility.
3) Chris Yakobucci:
3rd. issue: Darrell Decker proposal was to relocate sewer main on his property. SHPO did give clearance. Chris asked if the village wants to pursue this relocation. Issues of concern are, 1) don’t know what the area might be filled with, could be chunks of concrete, rock, tree roots, etc. If anything is found during construction, would have to be removed and would be extra cost. 2nd issue, don’t know if any environmental issues related to an industrial facility like this. The other concern is the cost to redesign. $1300.00 has been spent to get SHPO clearance. Estimated cost to do redesign would be $2500.00 for this area. Also, would need easement description and easement map. The money already spent on the design would be lost. On the positive side, would be easy access and operation maintenance in the future.
Resolution made to accept the proposal to relocate sewer main at 43 Langdon Ave., Richfield Springs,NY. Motion made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes.
Also, was stated that the DEC has signed off on the review, and got approval from the DEC for the permits to clear out the wetlands. The schedule for bids is September 15, 2009.
Elizabeth and Nathan Thompson approached the board about the water drainage problems they are having on 21 Cary Park Rd. Asked the village if there is anything they can do to help. After discussion, was informed they should approach the DEC about the land, to check if it is wetland or not, and should approach the Winzer Co. that owns Price Chopper. The problem has escalated since the development of Price Chopper and other stores have been put in.
Code Enforcement: Theresa Murwin came to discuss the notice violation she received. She informed the board that she had cleaned up the area but was told she had to report to the board anyway. Mayor Frohne apologized to her for the misunderstanding. Address of property, 44 Church St.
Tom Hallock, Fire Chief:
1) Ambulance is back in service as of 9/4/09. Two lights not working,have to be replaced and are on order. C. Furner sanded and painted 2 doors in back, 1 side door and a couple compartment doors. Tom stated that before winter they would need 4 new tires for the ambulance. He said he would start getting some prices, and would put in the procurement book for approval.
2) There are 4 or 5 people planning to take the Basic EMT course in West Winfield. Cost is $115.00 per person, which the Fire Dept. will pay for the training.
3) There is a new Certified EMT as of Aug. 2009, has had physical and they have waived the 6 mo. waiting period of being in the district.
4) Mayor Frohne asked Tom what progress had been made on possibly eliminating the storage units that cost $2400.00 per year. Discussion about putting a storage barn up to eliminate cost of storage units. Donna asked what the exact measurements are. Mayor and Donna will check into this.
Clerk Reports:
Abstract #007:
A General Fund, $10,180.94
FX Water Fund 8,803.09
G Sewer Fund 5,984.23
$ 24,968.26
Motion to accept and pay bills made by Trustee Patrick, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes; Motion carried.
Clerk fees paid to treasurer for month of August, 2009, $79.00
Tax payments taken in as of September 8, 2009, $507,994.00, outstanding, $78,380.98.
Since August 26, 2009 cost of certified mail for property maintenance, $11.08.
Jim Malinowski put paperwork in to go to 4 workshops thru NYRWA at a total cost of $114.00.
Motion to approve made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
Treasurer-Donna Wells
1) Transfers for new lines: add a new line-A1010.4 Trustee Contractual, Move from: A1990.4 Contingent Acc. $100.00 to A1010.4.
Move from: G8197.2 Capitol Expense. $2000.00 to: G8120.1 Sanitation T/L Personal Services.
Move from: FX 8310.4 Water Contractual $1000.00 to: FX8310.11 Non-Water Personal Services.
Add a new line for ZBA Contractual A8010.41 $1000.00. Move from: A8030.4 Research/Grant Work.
Motion made to transfer and add new lines by Trustee O’Connor, 2nd. by Trustee Patrick. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
2) Mr. Flowers was sent a bill for damage to sewer line on Cary Park Rd. No response as of yet.
3) Check returned for insufficient funds was made good along with $25.00 protest fee paid to bank by Village, and also paid the current bill. Was noted resident is still in the house even though it has been condemned. The County Codes Officer, Dan Wilber was made aware by our treasurer that the resident was still in the house, he stated that the county can not physically remove the resident, the next step would be DA who will issue an eviction notice, and then the sheriff will remove the resident from the premises. The treasurer will call Dan Wilbur, and if no satisfaction then the DA will be notified to see what can be done.
4) Postage meter in village office being replaced by postage scale. The last two payments must be paid. The cost of the postage machine totaled $8487.60.
5) IDA property-there is no access for driveway, mostly wetlands. Donna spoke to Zondra Hart, she said she would check take it to the board and get back to us.
6) Passed out the Profit and Loss Budget vs. Actual for June through August 2009.
7) Christian Brothers was billed for water cleanup from flood in basement of building on August 29, 2009, bill totaled $186.25. When the asbestos was removed from the roof, the contractors neglected to cover the roof.
8) Letter was received from Judy Pangman concerning the storm water work, from Manley to James to Lake to Bronner St. Was in the green portion of stimulus and was removed because other portions took priority. She recommended we pay Lamont $3000.00 to do a Grant through the DEC which is 85% grant, the rest the village would have to pay. Total cost is estimated at $825,000.00, the village would have to pay $264,000.00. The village can not afford that kind of payment at this time. Deadline for grant is October 16, 2009. After discussion, a motion was made to not do the grant at this time. Motion made by Trustee O’Connor, 2nd. by Trustee Kurkowski. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
9) Have received 2 signed fire contracts, from Town of Warren and Town of Schuyler.
10) The treasurer would like to go to a payroll workshop in Cooperstown on October 1st. 2009. Motion to approve made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes, Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
11) EFC- we received 2nd. payment.
12) Transfer site – surveyor came in and said he would give us a copy of the deed proving the village owns it. Treasurer urging the village board to have a written agreement that the town will not tax that piece of property as long as they are using it.
Code Enforcement Officer- Doug Bordinger
1) 12 West James St.- needs mowing
246 Main St.- needs mowing
19 Lake St. - needs mowing
Motion to order to have mowed made by Trustee O’Connor, 2nd. Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
Doug sent out 10 letters of violation, 7 were mowed, 3 did not respond.
2) Church St.- the Bible Church owns the lot next to the parking lot, a letter will be sent to ask to please mow
the lot.
3) Doug was asked about the corner of Walnut St. He left a notice, but will follow up on it.
4) Asked about the codes to remove “junk” vehicles. After a lengthy discussion, no decision was made.
Mayor Frohne
1) Issue of pigeon droppings at corner of Main St. and Center St.- no change with this situation, after discussion, was decided to send a property maintenance letter out, and if the village does the clean up, the owner will be billed.
2) Mayor Frohne audited the Judges books on 9/5/2009. Followed the check list. Motion made to accept by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-abstained; Mayor Frohne-yes. Motion carried.
Resolution made to accept the findings of the Justice’s books. Resolution attached to minutes.
Motion to go into Executive Session to discuss Personal matters: Made by Trustee O’Connor, 2nd. by Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayo Frohne-yes, Motion carried.
Motion to come out of Executive Session, made by Trustee O’Connor, 2nd. Trustee Dawley. Trustee O’Connor-yes, Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohen-yes. Motion carried.
Motion for pay raise for Doug Bordinger, $.40 per hour made by Trustee Kurkowski, 2nd. by Trustee O’Connor,
Motion amended for $.40 raise to $.25 raise made by Mayor Frohne, 2nd. by Trustee Dawley. Amended motion,
Trustee O’Connor-no; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-no; Mayor Frohne-yes; motion carried.
Motion for pay raise for Doug Bordinger at $.25 per hr. for crossing guard duties, made by Mayor Frohne, 2nd. by Trustee Dawley, Trustee O’Connor-no; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-no; Mayor Frohne-yes. Motion Carried to start with $.25 pay raise effective immediately.
3) Estimate from Ed Bello for side door of Library building: estimate is $1663.17 for labor and materials, and $75.00 for primed galvanized rust resistant door. After discussion, motion made to approve by Trustee Kurkowski, 2nd. by Trustee Dawley. Trustee O’Connor-yes, Trustee Dawley-no; Trustee Patrick-no; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried. Money will come out of the Building Contractual Expenses, per Treasurer Donna Wells. Total cost will be $1738.17.
4) Mayor spoke to Scott Street about use of Village Park on Rt. 28. Mr. Street told Mayor he will bring in proof of insurance to the village office.
Trustees Reports:
Trustee O’Connor-
1) Water meters almost complete
2) Chesapeake Bay water testing,2 year program, every month for 26 months, Tom Shypski has to take to Utica. Must pass certain parameters, if our system does not pass, a UV system to pretreat the water before it is treated, must be put in and would cost $ 300,000.00. So far, everything tests good. Should be good for 11 years.
3) Sewer dept, clarifier is operational.
4) SPIEDES permit DEC- intent to modify the SPIEDES permit to become compliant with Chesapeake Bay Commission for the nitrates in the discharge.
Trustee Patrick:
1) Tabled the report of the Cemetery Commission meeting until 9/30/2009 meeting.
2) Allens Lake, when we passed motion to charge $10.00 fee for outside residents, possibly changed standards to recreation. After discussion, motion to rescind fee of $10.00 for outside residents to fish in Allens Lake and to only open up to village residents made by Trustee Patrick, 2nd. Trustee Dawley. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Motion carried.
3) Concerned about lighting in memorial room.
Trustee Kurkowski;
1) Questioned board on what is an Emergency. Concerned about Fire Dept. repairs. What has to be brought to a meeting for decisions or what should be fixed immediately.
2) Asked the status on with the ZBA concerning the Opera House. Still working on this issue. Attorney Cavic is working on this and they are now the Lead Agency for SEQRA.
3) Concerned about the sewer situation on Linden Ave. House has been condemned, and the resident is still living there. Next step is to get in touch with Otsego Co. Code Enforcement Officer, then the DA and then sheriff to have resident evicted.
4) Sidewalks- Problems with the sidewalks being blocked. After discussion, no decisions made.
5) Discussion on non-profit status making the Opera House tax exempt
Trustee Dawley
1) Went to shared services meeting with Trustee Patrick at the school. Discussion on having meetings at the school, there are a lot of empty rooms available, and also encouraged all board members to come to the Open House on Sept. 15, 2009.
2) School asked about the use of the building on the little league field. Trustee Patrick told them he would discuss it with the board.
Motion to adjourn; made by Trustee Patrick, 2nd. by Trustee O’Connor. Trustee O’Connor-yes; Trustee Dawley-yes; Trustee Patrick-yes; Trustee Kurkowski-yes; Mayor Frohne-yes. Meeting adjourned at 10:30 pm.
Respectfully submitted:
Diane Blackwell
Village Clerk
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